Business and Administrative Communication Study Set 1

A visual allows important information to be emphasized only if the visual appears at the beginning or at the end of a document.

Five companies contributed different amounts to a local charity. Which of the following visuals would best illustrate the comparative contribution of each company to the total amount contributed?

Giorgos, a sales manager, is required to present the annual sales report for his product at next month's senior management meeting. Before creating the visual for the report, he is making sure that no information is missing from key locations or demographic areas. Which guideline for creating effective visuals and data displays is Giorgos following in this scenario?

When you want the audience to compare items or see a distribution or correlation, use a

Josue, the new sales manager of a local car dealership, is preparing the quarterly sales report for the cars in his locality. He is trying to decide whether he should use a bar chart or line graph to supplement his discussion in the report. Which guideline for creating effective visuals and data displays is Josue following in this scenario?

After viewing a line graph, audiences remember the labels on each axis far better than they remember the shape of the lines.

Because visuals can be easily added by computer, including them in your documents is always a good idea.

When you want an audience to be able to identify exact values in a set of data, you should use a

In a final presentation or document, visuals and data displays should be used to

Omar, a senior marketing manager, is preparing a presentation for the board of directors of his company. The presentation depicts the pattern of sales for the company's top products in different geographical areas. Omar uses graphs, charts, and tables to present the data. However, the evening before the presentation, he hears that the board of directors considers visuals and data displays a waste of time. In this scenario, which of the following should Omar do to ensure that his presentation is well-received?

Soo-jung is creating a written presentation for a client who is new to her industry. In the presentation, she supports her text with visuals, letting them speak for themselves and providing little explanation of the material. This technique will help Soo-jung make a more positive impact on the client.

Ronak is creating a report on the user reviews for his company's new software program. He has been asked to use certain types of visuals from data that have already been collected. To increase the positive impact of his report, Ronak should choose only those visuals that he finds easy and comfortable to design.

Steffi includes a graph on the cover of her post-graduate thesis. She wants the graph to show the readers what the thesis contains. She is able to summarize the graph in one sentence. She should use this sentence as the graph's title.

Darrell is preparing an article on a new species of plant. He includes several photographs of the leaves, which are less than a centimeter long. To make an effective visual, he should also include a small object, such as a penny or paperclip, so that the reader can gauge the scale of the plant.

Which of the following visuals should you use to show a projected timeline for a project?

In which of the following scenarios would a bar chart be most effective?

Natalya is comparing the sales volume in her region to the sales volumes in seven other regions in the country. She should choose a bar chart because audiences find it easy to compare items in bar charts.

Which of the following is a good practice when finding stories to tell through visuals?

When time is a variable on a line graph, it should be placed on the vertical axis.

Visual information is always best organized from left to right.