Question 1

When selecting and preparing your visual aids, keep in mind that your goals as a speaker are to
A)make listeners understand, remember, and act on your ideas.
B)observe your audience, adjust your delivery, and continue your presentation.
C)inform, entertain, and persuade.
D)plan and collect information, organize and rehearse, and deliver your presentation.

Accepted Answer

Visual aids are designed to help make your message clearer and more memorable to the audience, thereby making them understand, remember, and act on your ideas.

Question 2

All of these are good advice for nonverbal messages during a presentation except
A)avoid being planted behind the podium.
B)use a variety of gestures planned and rehearsed in advance.
C)punctuate your words by varying your tone, volume, pitch, and pace.
D)maintain appropriate eye contact to show your confidence and preparation.

Accepted Answer

Using a variety of gestures is generally good advice, but planning and rehearsing them in advance can make your delivery seem artificial and less genuine. Nonverbal communication is most effective when it feels natural and spontaneous.

Question 3

Effective speakers must be aware of their nonverbal messages. Nonverbal means
A)content delivered by visual aids.
B)information included on the outline, but not in the speech.
C)appearance, movements, and vocal qualities.
D)body language only.

Accepted Answer

Nonverbal communication encompasses appearance, movements, and vocal qualities, which all contribute to the messages conveyed by speakers beyond their spoken words.

Question 4

An effective visual aid
A)emphasizes and clarifies main points.
B)increases audience interest.
C)helps to jog the memory of a speaker.
D)All answer choices are correct.

Accepted Answer

Effective visual aids serve multiple purposes: they emphasize and clarify main points, increase audience interest, and can also help jog the memory of the speaker, making all the provided options correct.

Question 5

What statement about the use and meaning of color is most accurate?
A)Secondary ideas are generally best conveyed with bold colors such as blue, green, and purple.
B)Colors can be used to arouse different responses or to symbolize concepts.
C)Effective multimedia presentations use light text on a light background.
D)The messages that colors convey are universal among all cultures.

Accepted Answer

Colors have psychological effects and can symbolize different ideas or evoke various responses, but their meanings can vary by culture, context, or individual perception. This makes them powerful tools in communication and design.

Question 6

Tyrone has just told his audience that engineering a hostile business takeover is similar to conducting guerilla warfare. He is using what technique?
A)Personal anecdote
B)Quotation
C)Personalized statistic
D)Analogy

Accepted Answer

Tyrone is comparing two seemingly unrelated concepts (a business takeover and guerilla warfare) to highlight similarities between them, which is the definition of using an analogy.

Question 7

In her presentation on improving employee morale, Jillian makes this statement: So far, you've heard only about the problems we have with morale; let's move to some solutions. Jillian has employed the verbal signpost called
A)summarizing.
B)previewing.
C)switching directions.
D)revealing.

Accepted Answer

Jillian's statement indicates a change in the direction of her presentation from discussing problems to discussing solutions, which is an example of "switching directions."

Question 8

Zoom presentations
A)​use 3D to help audiences better understand and remember content, details, and relationships.
B)deliver content and materials in fewer than five minutes for busy business professionals who need just a snapshot of the main ideas.
C)​present information in a linear manner, much like traditional PowerPoint presentations.
D)​are appropriate for only informative presentations.

Accepted Answer

3D can help audiences better understand and remember content, details, and relationships.

Question 9

Will is giving a company-wide presentation and wants to create a sense of confidence in the organization's growth and financial stability. Which color should he incorporate into his slides?
A)Blue
B)Green
C)Red
D)Purple

Accepted Answer

The answer of Will is giving a company-wide presentation and...

Question 10

In the conclusion of your speech, you say, I recommend developing and posting high-quality video podcasts on our website to recruit new employees. You are using the conclusion to
A)preview your main points.
B)review the main theme of the presentation and to provide a final recommendation.
C)seek personal recognition by company management.
D)prove your intelligence.

Accepted Answer

The conclusion of a speech often serves to summarize the main points and provide final thoughts or recommendations. In this case, recommending the development and posting of high-quality video podcasts for recruitment purposes serves to review the main theme (improving recruitment) and provides a final recommendation, aligning with option B.

Question 11

Speakers build audience rapport by
A)researching thoroughly and organizing the speech effectively.
B)establishing credibility and demonstrating authority.
C)incorporating imagery, supplying verbal signposts, and using body language strategically.
D)speaking loudly, clearly, and rapidly.

Accepted Answer

Incorporating imagery, supplying verbal signposts, and using body language strategically helps engage the audience and build rapport by making the speech more relatable and understandable.

Question 12

​Which of the following statements is most accurate?
A)​Today's speakers rely exclusively on the use of multimedia slides in their presentations because they know that multimedia slides have no disadvantages.
B)Low-tech visual aids are not appropriate for the business world.
C)​Effective speakers analyze their audience and the speaking occasion to help them determine what type of visual aid to use.
D)​Multimedia presentations are no longer used in the business world.

Accepted Answer

Effective speakers understand the importance of tailoring their presentations to both their audience and the context of the speaking occasion, which includes selecting the most appropriate type of visual aid. This approach ensures that the message is delivered in the most effective and engaging manner possible.

Question 13

Your speech will be more effective if you establish rapport , which refers to
A)a bond connecting the speaker with the audience.
B)the awareness of topic importance.
C)an understanding of key points.
D)the ability to hear clearly.

Accepted Answer

Establishing rapport involves creating a connection or bond with the audience, which helps in making the speech more effective by engaging the audience and making them more receptive to the message being conveyed.

Question 14

Because the presenter can create dynamic, colorful presentations that incorporate audio, videos, images, animation, and hyperlinks, one of the most popular visual aids is
A)overhead transparencies.
B)flipcharts.
C)multimedia slides.
D)handouts.

Accepted Answer

Multimedia slides are popular because they can incorporate dynamic elements such as audio, videos, images, animation, and hyperlinks, making presentations more engaging and interactive.

Question 15

For effective presentation slides, you should apply the 6-x-6 rule to most slides. The 6-x-6 rule means that
A)the entire presentation has no more than six slides.
B)each slide has no more than six words per line and no more than six lines.
C)each main idea has no more than six bullet points.
D)each slide is discussed for six minutes.

Accepted Answer

The 6-x-6 rule suggests that each slide should have no more than six words per line and no more than six lines to keep the content clear and easy to read.

Question 16

To help his listeners keep track of where he is in the presentation, Dominic has just said, Next I will discuss three plans for reducing waste. What verbal signpost is Dominic using?
A)Summarizing
B)Previewing
C)Switching directions
D)Enumeration

Accepted Answer

Dominic is using "previewing" as a verbal signpost by indicating what he will discuss next, helping listeners anticipate and follow the structure of his presentation.

Question 17

An established rule of thumb for choosing your attire for a business presentation is
A)wear a black or navy suit for all situations.
B)dress at least as well as the likely best-dressed person in the audience.
C)conduct a survey among your colleagues to determine their opinion about what you should wear.
D)wear your most casual, comfortable clothing so that you feel more relaxed.

Accepted Answer

Dressing at least as well as the likely best-dressed person in the audience ensures that you present yourself professionally and respectfully, aligning with the expectations of the setting and audience.

Question 18

Which of the following statements about special effects is most accurate?
A)Special effects distract your audience, drawing attention away from your main points.
B)Your goal should be for audience members to be commenting on the ideas you conveyed rather than on special effects.
C)Animation features should always be avoided in creating presentations.
D)Every slide should have an animation or sound effect.

Accepted Answer

Special effects should enhance a presentation, not overshadow the content. The primary focus should be on the ideas and messages being conveyed, not on the effects used.

Question 19

Which of the following is not  a valid reason to create a multimedia slide for a presentation?
A)To illustrate and simplify complex ideas
B)To provide a transition from one major point to the next
C)To demonstrate your use of technology
D)To introduce or review your key points

Accepted Answer

Demonstrating your use of technology is not a valid reason for creating a multimedia slide in a presentation. The primary focus should be on enhancing understanding, facilitating transitions, and emphasizing key points, rather than showcasing technological skills.

Question 20

Which of these tips regarding the use of handouts as a visual aid is most accurate?
A)Handouts should be discussed during the presentation, but they should not be distributed until the presentation is finished.
B)Savvy speakers no longer distribute handouts because audiences view the lowly handout as outdated and environmentally unfriendly.
C)Handouts should be included in the registration packet, along with name tags, lunch tickets, and other event materials distributed prior to the presentation.
D)All answer choices are correct statements about handouts.

Accepted Answer

Handouts should be discussed during the presentation to maintain audience engagement and ensure the material is understood, but distributing them afterwards prevents distraction during the presentation itself.

Quiz 12: Business Presentations

When selecting and preparing your visual aids, keep in mind that your goals as a speaker are to

All of these are good advice for nonverbal messages during a presentation except

Effective speakers must be aware of their nonverbal messages. Nonverbal means

An effective visual aid

What statement about the use and meaning of color is most accurate?

Tyrone has just told his audience that engineering a hostile business takeover is similar to conducting guerilla warfare. He is using what technique?

In her presentation on improving employee morale, Jillian makes this statement: So far, you've heard only about the problems we have with morale; let's move to some solutions. Jillian has employed the verbal signpost called

Zoom presentations

Will is giving a company-wide presentation and wants to create a sense of confidence in the organization's growth and financial stability. Which color should he incorporate into his slides?

In the conclusion of your speech, you say, I recommend developing and posting high-quality video podcasts on our website to recruit new employees. You are using the conclusion to

Speakers build audience rapport by

​Which of the following statements is most accurate?

Your speech will be more effective if you establish rapport , which refers to

Because the presenter can create dynamic, colorful presentations that incorporate audio, videos, images, animation, and hyperlinks, one of the most popular visual aids is

For effective presentation slides, you should apply the 6-x-6 rule to most slides. The 6-x-6 rule means that

To help his listeners keep track of where he is in the presentation, Dominic has just said, Next I will discuss three plans for reducing waste. What verbal signpost is Dominic using?

An established rule of thumb for choosing your attire for a business presentation is

Which of the following statements about special effects is most accurate?

Which of the following is not a valid reason to create a multimedia slide for a presentation?

Which of these tips regarding the use of handouts as a visual aid is most accurate?

Which of the following statements is most accurate?