Question 1

Identifying what you need to do and then doing it occurs in which step of the time management process?

Accepted Answer

Taking action involves actually doing the tasks identified in the previous steps of the time management process. This step is crucial for achieving the goals and completing the tasks within the desired timeframe.

Question 2

Time management is the use of techniques for analyzing and prioritizing goals and objectives in order to increase efficiency and productivity.

Accepted Answer

Time management involves analyzing and prioritizing goals and objectives in order to improve productivity and efficiency, making option A true.

Question 3

Never throw away something someone gives you in a meeting.

Accepted Answer

While it's polite to accept items given during a meeting, whether you keep or discard them afterward depends on their relevance, value, and your personal or company policies on gifts and materials.

Question 4

It is a good time management strategy to use your calendar as a master list.

Accepted Answer

Using your calendar as a master list is not recommended because it can clutter your calendar with tasks, making it hard to distinguish between actual appointments and to-do items. It's better to use a separate task management system for your to-do list.

Question 5

Frank starts his calls by saying,"Hi,this is Frank,it is good to hear from you but I have only ten minutes to talk." This is an example of?

Accepted Answer

Frank is identifying time limits by letting the person know that he has only ten minutes to talk.

Question 6

There is only one effective way to create a master list.

Accepted Answer

There are multiple ways to create a master list, such as using spreadsheets, project management software, or even a pen and paper. The effectiveness of the method depends on the individual's preferences and needs.

Question 7

Which of the following best describe the two-minute email rule?

Accepted Answer

The two-minute email rule suggests that if an email will take longer than two minutes to respond to, you should wait and do it when you have multiple emails. This helps you avoid the temptation to constantly check your email and ensures that you use your time efficiently.

Question 8

To save time you should return nonurgent phone calls in batches.

Accepted Answer

Returning nonurgent phone calls in batches can be more efficient as it allows you to focus on the task at hand and minimize interruptions. This can help save time and increase productivity.

Question 9

Which of the following is not a online tool suggested by your textbook to help you manage time?

Accepted Answer

"DoItNow" is not a recognized online tool suggested by textbooks for time management. Xobni, Jott, and Evernote are known tools that assist with productivity and organization, which are often recommended for managing time effectively.

Question 10

The five principles of time management can also be used to help improve team performances.

Accepted Answer

The five principles of time management - setting goals, prioritizing tasks, scheduling, focusing on one task at a time, and minimizing distractions - can be applied to team management as well. By setting clear goals, prioritizing tasks, scheduling meetings and deadlines, focusing on the most important tasks, and minimizing distractions, teams can improve their efficiency and productivity.

Question 11

Janet just got interrupted by a coworker who wants to discuss a recent project.Janet does not have much time,so after a few minutes she says."Do you have any other observations you want to share before I get back to work?" This statement is an example of .

Accepted Answer

Janet's statement explicitly communicates that she needs to return to work and signals that the time for discussing the project is up. It is a verbal way of managing the conversation's duration and an example of verbally signaling time is up.

Question 12

Jose gets a large number of work emails throughout the day.The majority of them are not very urgent,but they can be distracting.Jose should .

Accepted Answer

Checking emails at specific points in the day, such as in the morning, after lunch, and at the end of the day, allows Jose to stay connected while minimizing distractions. It also allows him to dedicate uninterrupted time to important tasks. Option A is not the best choice as it can be time-consuming and prevent him from doing important tasks. Option B may not be practical for everyone, as some people may need to be available throughout the day. Option D may actually increase distractions rather than minimizing them.

Question 13

Goals are more long term,while objectives are more immediate and specific.

Accepted Answer

Goals are broader and more general, whereas objectives are narrower and more specific. Goals are set for a longer period, whereas objectives are set for a shorter period to achieve specific outcomes.

Question 14

Michelle believes she needs to get a MBA to advance in her career.Getting an MBA is an example of a non-important and urgent task.

Accepted Answer

While getting an MBA may not be important for everyone, Michelle believes it is important for her career advancement, making it a important task. Additionally, getting an MBA often requires significant time and planning, making it an important and urgent task.

Question 15

Goals and objectives for planning your time are like destinations on a map,they direct you where to go.

Accepted Answer

Goals and objectives provide direction to your actions, much like destinations on a map guide you to where you need to go.

Question 16

The following is an example of a goal."By the end of the week,I will finish writing the repost about the proposed merger project."

Accepted Answer

The answer of The following is an example of a...

Question 17

Setting aside a time of the day to return phone calls is called?

Accepted Answer

Batching is grouping similar tasks together and setting aside a specific time to complete them. In this case, setting aside a time of the day to return phone calls is a form of batching. Lumping and grouping are not commonly used terms in productivity or time management. Prioritizing is a separate concept of ranking tasks based on their importance and urgency.

Question 18

Which of the following is NOT a suggestion from your textbook on how to manage paperwork?

Accepted Answer

Double siding copies is a suggestion for reducing paper usage, not specifically for managing paperwork.

Question 19

Roger has been carrying around last year's projections for the past six months in his briefcase.Roger has not looked at the paper since he initially got it.What strategy of managing paper is Roger forgetting?

Accepted Answer

Roger is not following the "read it once, handle it once" strategy, which suggests that when you receive a piece of paper, you should read it, take whatever action is necessary, and then file or discard it immediately. By carrying around the projections for six months without looking at them, Roger is wasting time and creating clutter in his briefcase.

Question 20

Finding a quiet place to work is a strategy suggested to help you?

Accepted Answer

Finding a quiet place to work is primarily suggested to help manage drop-ins, as it reduces the likelihood of unscheduled interruptions by making it harder for people to casually stop by.

Quiz 15: Managing Time: Managing Information