Deck 15: Managing Time: Managing Information

Question 1

According to your textbook,all well written objectives contain.

A)Action steps
B)Timelines
C)Adjectives
D)Definitions

Answer 1

A

Question 2

Jennifer wrote a list of all the projects she needs to complete this quarter.She has listed all the dates when each project was due and combined items when appropriate.She then put it away and did not reference it again.Jennifer failed to _.

A)write a good objective
B)write her projects down clearly
C)review her list
D)schedule tasks appropriately

Answer 2

C

Question 3

Maria never seems to have enough time to finish everything she has agreed to do,even though she is very organized,turns off her email and phone to not get interrupted,and delegates well.Which of the big ten time wasters is Maria most likely falling into?

A)Personal disorganization
B)Inability to say "no"
C)Telephone/email interruptions
D)Ineffective delegation

Answer 3

B

Question 4

According to your textbook,"exercise" is an example of a(n) task.

A)urgent and important
B)important and not urgent
C)not Important and urgent
D)not urgent and not important

Question 5

The following objective fails which of the criteria for an effective objective? "By the end of today I will have written 500 pages of my project plan."

A)Specific
B)Measurable
C)Attainable
D)Long term

Question 6

The first step in time management is _.

A)developing well-written goals and objectives
B)making a list of things to do
C)admitting you have a problem
D)schedule your day

Question 7

What is an impact of technology on prioritizing?

A)It can create "unimportant urgency"
B)Allows most tasks to get overlooked
C)Decreases urgency
D)Increases importance

Question 8

Which of the following is not a requirement for an objective?

A)Specific
B)Measurable
C)Attainable
D)Long term

Question 9

Which tasks have the highest priority?

A)Urgent and Important.
B)Important and Not Urgent.
C)Not Important and Urgent
D)Not Urgent and Not Important

Question 10

Which of the following is not one of the ten big time wasters described in your textbook?

A)Inadequate planning
B)Personal disorganization
C)Procrastination
D)Lack of motivation

Question 11

Bill was asked to complete a project assessment to present to his supervisor.Bill is very proud of the work he did on the project and is excited to give the presentation,but he was not given a timeline.Which of the following best describes where the project assessment should land on the urgeny and importance diagram?

A)Urgent and Important
B)Not Urgent and Important
C)Not Urgent and Not Important
D)Urgent and Not Important

Question 12

A written list is effective to help you .

A)define your goal
B)remain aware of what needs to be done
C)schedule time appropriately
D)identify resources needed

Question 13

According to your book,time management is defined as?

A)The setting of deadlines and checkpoints during a project.
B)Multitasking what you are doing to be more efficient.
C)The use of techniques for analyzing and prioritizing goals and objectives in order to increase efficiency and productivity.
D)The creating of lists, schedules, and order sheets to maximize your time to work ratio.

Question 14

Which of the following is NOT a suggesting of a way to handle your work to make sure you only do it once?

A)Do it
B)Delegate it
C)Delete it
D)Compile it

Question 15

Sara sends all of her email correspondence at the same time every morning.This is an example of .

A)organizing her workspace
B)doing her work once
C)batching her work
D)using a reminder

Question 16

According to the federal Bureau of Labor Statistics,U.S.citizens worked hours per week in 2006 than they did in 2003.

A)five more
B)three more
C)eight more
D)three less

Question 17

Which of the following is NOT a suggestion given by your book to help you manage your master list?

A)Write it down
B)Cross if off
C)Use your calendar as a master list
D)Schedule tasks at your best time

Question 18

Which of the following is NOT a suggestion given by your textbook to manage messages?

A)Batch your work
B)Do your work once
C)Mark all work on a calendar
D)Use a reminder file

Question 19

When prioritizing tasks you need to consider the and .

A)frequency; risks
B)cost; rewards
C)goals; effects
D)urgency; importance

Question 20

are clear statements that identify what you'd like to accomplish in the future.

A)Objectives
B)Lists
C)Goals
D)Steps

Question 21

Identifying what you need to do and then doing it occurs in which step of the time management process?

A)Set Goals
B)Make a Master List
C)Take Action
D)Prioritize

Question 22

Time management is the use of techniques for analyzing and prioritizing goals and objectives in order to increase efficiency and productivity.

Question 23

Never throw away something someone gives you in a meeting.

Question 24

It is a good time management strategy to use your calendar as a master list.

Question 25

Frank starts his calls by saying,"Hi,this is Frank,it is good to hear from you but I have only ten minutes to talk." This is an example of?

A)Returning nonurgent calls in batches
B)Identifying time limits
C)Developing a phone screening
D)Poor phone etiquette

Question 26

There is only one effective way to create a master list.

Question 27

Which of the following best describe the two-minute email rule?

A)Only take two minutes to respond to an email.
B)Wait two minutes after reading an email before responding.
C)Check your email every two minutes.
D)If an email will take longer than two minutes to respond to, wait and do it when you have multiple emails.

Question 28

To save time you should return nonurgent phone calls in batches.

Question 29

Which of the following is not a online tool suggested by your textbook to help you manage time?

A)DoItNow
B)Xobni
C)Jott
D)Evernote

Question 30

The five principles of time management can also be used to help improve team performances.

Question 31

Janet just got interrupted by a coworker who wants to discuss a recent project.Janet does not have much time,so after a few minutes she says."Do you have any other observations you want to share before I get back to work?" This statement is an example of .

A)verbally signaling time is up
B)nonverbally signaling time is up
C)managing emotions
D)changing the location

Question 32

Jose gets a large number of work emails throughout the day.The majority of them are not very urgent,but they can be distracting.Jose should .

A)respond to each email as he receives it
B)only check his email in the morning
C)check his email at specific points of the day
D)get an automatic update each time he receives an email

Question 33

Goals are more long term,while objectives are more immediate and specific.

Question 34

Michelle believes she needs to get a MBA to advance in her career.Getting an MBA is an example of a non-important and urgent task.

Question 35

Goals and objectives for planning your time are like destinations on a map,they direct you where to go.

Question 36

The following is an example of a goal."By the end of the week,I will finish writing the repost about the proposed merger project."

Question 37

Setting aside a time of the day to return phone calls is called?

A)Batching
B)Lumping
C)Grouping
D)Prioritizing

Question 38

Which of the following is NOT a suggestion from your textbook on how to manage paperwork?

A)Double side your copies
B)Read it once, handle it once
C)Dispose of what you don't need
D)Don't paper hop

Question 39

Roger has been carrying around last year's projections for the past six months in his briefcase.Roger has not looked at the paper since he initially got it.What strategy of managing paper is Roger forgetting?

A)Double side your copies
B)Read it once, handle it once
C)Don't accept papers you won't need
D)Don't paper hop

Question 40

Finding a quiet place to work is a strategy suggested to help you?

A)Manage emails
B)Manage phone calls
C)Manage drop ins
D)Manage texts

Question 41

List and briefly describe each of the five time management principles.

Question 42

Explain how to use nonverbal cues to signal your availability to others.

Question 43

List and describe each of the four criteria for an objective.

Question 44

List and describe the four principles your textbook gives for managing messages for effective time management.

Question 45

You are about to start a yearlong training course on project management.The course will take one year and a report is due every month.Write a goal and an objective for yourself pertaining to yhis training course.

Question 46

Why can doing a time audit be an effective step in becoming more efficient with your time?

Question 47

John is constantly getting interrupted by email alerts throughout the day.A majority of the emails he receives are mass message from his company's headquarters or nonurgent questions from coworkers.What should John do to manage his emails better?

Question 48

List the four strategies for managing paperwork.

Question 49

Describe how each of the five communication principles discussed in your textbook can be applied to time management.

Question 50

How does technology sometimes make prioritizing difficult?