Question 1

Outlook provides an easy way for managers to ____.
A) assign tasks
B) create new data sets
C) design tables
D) reorganize staff

Accepted Answer

Outlook has a feature called Tasks that allows users to assign tasks to themselves or others. Managers can use this feature to assign tasks to their team members and keep track of their progress. The other options (B, C, and D) are not functions of Outlook.

Question 2

You can choose to have a task automatically ____ itself to keep the task from ending.
A) regenerate
B) repeat
C) re-sequence
D) re-prioritize

Accepted Answer

A

Question 3

Creating and managing ____ in Outlook allows you to keep track of projects.
A) tasks
B) categories
C) items
D) notes

Accepted Answer

Tasks in Outlook are specifically designed for managing projects and tracking progress. Categories, items, and notes can also be helpful for organization, but tasks are the most effective for project management.

Question 4

If you use the ____ isan to set an alarm for a reminder, Outlook also plays the sound when it displays the Task window for the reminder.
A) Alarm
B) Urgent
C) Sound
D) Audio

Accepted Answer

The answer of If you use the ____ isan to...

Question 5

As soon as you enter a subject in the Subject text box, Outlook updates the ____ to reflect the information you entered.
A) To-Do
B) Task
C) List
D) Category

Accepted Answer

When you enter a subject in the Subject text box, it updates the Task pane to reflect the information you entered.

Question 6

A ____ is any Outlook item such as a task, an email message, or a santact that has been flagged for follow-up later.
A) task cluster
B) to-do list
C) to-do item
D) category

Accepted Answer

The question specifically asks for an item that has been "flagged for follow-up later," which is a characteristic of a to-do item. Task cluster and category are not relevant to this definition, and while a to-do list could contain flagged items, it is not necessarily the individual item itself.

Question 7

As you itemize your work, Outlook can organize each task by setting ____ to reflect its importance.
A) priorities
B) flags
C) alarms
D) notes

Accepted Answer

Priorities are used in Outlook to reflect the importance of each task, allowing for easy organization and prioritization of tasks. Flags, alarms, and notes are also useful tools in Outlook but do not specifically reflect the importance of a task.

Question 8

By adding ____ tasks to your list, an item that requires attention will not be overlooked.
A) repeating
B) automatic
C) daily
D) academic

Accepted Answer

The answer of By adding ____ tasks to your list,...

Question 9

A ____ is an item that you create in Outlook to track until its sampletion.
A) schedule
B) project
C) list
D) task

Accepted Answer

A task is an item that you create in Outlook to track until its completion. It can include a due date, priority level, and notes. Schedules, projects, and lists can also be created in Outlook, but they do not necessarily have the same tracking and completion features as a task.

Question 10

If you enter a start date, the ____ automatically changes to match the start date.
A) to-do date
B) task date
C) end date
D) due date

Accepted Answer

The answer of If you enter a start date, the...

Question 11

The main elements of the ____ are the Navigation Pane, the To-Do List pane, and the Preview pane, as shown in the acsampanying figure.
A) General window
B) To-Do List window
C) Tasks-To-Do window
D) Items window

Accepted Answer

The answer of  The main elements of the ____...

Question 12

Using the ____ priority feature, you can later sort acsarding to the importance of the task so you can determine how best to focus your time.
A) instant
B) delayed
C) built-in
D) automatic

Accepted Answer

The built-in priority feature allows you to assign different levels of importance to tasks, which you can later sort by in order to prioritize your time and focus on the most important tasks first. The other options (instant, delayed, automatic) do not specifically refer to a priority feature, and may not be directly relevant to task management or prioritization.

Question 13

To stay organized, you should keep Outlook ____ to make sure you samplete all the items on your to-do list.
A) tasks
B) alarms
C) status reminders
D) categories

Accepted Answer

Tasks in Outlook allow you to create a to-do list and keep track of what you need to get done. You can set due dates, reminders, and even categorize tasks for better organization. Alarms, status reminders, and categories are also helpful tools in Outlook, but tasks are specifically designed for managing to-do lists.

Question 14

By default, Outlook stores tasks in the ____ folder.
A) Standard
B) List
C) To-Do
D) Tasks

Accepted Answer

By default, Outlook stores tasks in the Tasks folder.

Question 15

Which of the following is not information you can resard about a project using tasks?
A) priority
B) project team
C) status
D) due date

Accepted Answer

Tasks do not provide information about the project team. However, they do provide information about priority, status, and due dates.

Question 16

When you set a reminder, Outlook automatically sets the time for the reminder to ____.
A) 7:00 AM
B) 8:00 AM
C) 8:30 AM
D) 9:00 AM

Accepted Answer

The answer of When you set a reminder, Outlook automatically...

Question 17

Outlook allows for ____ priority levels.
A) one
B) two
C) three
D) four

Accepted Answer

Outlook allows for three priority levels: high, normal, and low.

Question 18

The first step in creating a To-Do list is to____.
A) decide which status you will assign to each task
B) categorize tasks
C) select a folder for storing your tasks
D) assign projects

Accepted Answer

The answer of The first step in creating a To-Do...

Question 19

If you have a specific ____, you can enter it when you create a task, as shown in the acsampanying figure.
A) goal
B) index
C) due date
D) data set

Accepted Answer

The answer of  If you have a specific ____,...

Question 20

People and businesses create tasks to keep track of ____ that are important to them or their organizations.
A) projects
B) lists
C) data sets
D) ideas

Accepted Answer

Projects are typically larger and more complex than lists, data sets, or ideas, making them the most likely candidate for tasks that individuals or businesses would want to keep track of. Lists, data sets, and ideas are all important, but are generally smaller in scale compared to projects.

Quiz 4: Creating and Managing Tasks With Outlook Question

Outlook provides an easy way for managers to ____.

You can choose to have a task automatically ____ itself to keep the task from ending.

Creating and managing ____ in Outlook allows you to keep track of projects.

If you use the ____ isan to set an alarm for a reminder, Outlook also plays the sound when it displays the Task window for the reminder.

As soon as you enter a subject in the Subject text box, Outlook updates the ____ to reflect the information you entered.

A ____ is any Outlook item such as a task, an email message, or a santact that has been flagged for follow-up later.

As you itemize your work, Outlook can organize each task by setting ____ to reflect its importance.

By adding ____ tasks to your list, an item that requires attention will not be overlooked.

A ____ is an item that you create in Outlook to track until its sampletion.

If you enter a start date, the ____ automatically changes to match the start date.

The main elements of the ____ are the Navigation Pane, the To-Do List pane, and the Preview pane, as shown in the acsampanying figure.

Using the ____ priority feature, you can later sort acsarding to the importance of the task so you can determine how best to focus your time.

To stay organized, you should keep Outlook ____ to make sure you samplete all the items on your to-do list.

By default, Outlook stores tasks in the ____ folder.

Which of the following is not information you can resard about a project using tasks?

When you set a reminder, Outlook automatically sets the time for the reminder to ____.

Outlook allows for ____ priority levels.

The first step in creating a To-Do list is to____.

If you have a specific ____, you can enter it when you create a task, as shown in the acsampanying figure.

People and businesses create tasks to keep track of ____ that are important to them or their organizations.