Deck 4: Creating and Managing Tasks With Outlook Question

Question 1

Outlook provides an easy way for managers to ____.

A) assign tasks
B) create new data sets
C) design tables
D) reorganize staff

Answer 1

A

Question 2

You can choose to have a task automatically ____ itself to keep the task from ending.

A) regenerate
B) repeat
C) re-sequence
D) re-prioritize

Answer 2

A

Question 3

Creating and managing ____ in Outlook allows you to keep track of projects.

A) tasks
B) categories
C) items
D) notes

Answer 3

A

Question 4

If you use the ____ isan to set an alarm for a reminder, Outlook also plays the sound when it displays the Task window for the reminder.

A) Alarm
B) Urgent
C) Sound
D) Audio

Question 5

As soon as you enter a subject in the Subject text box, Outlook updates the ____ to reflect the information you entered.

A) To-Do
B) Task
C) List
D) Category

Question 6

A ____ is any Outlook item such as a task, an email message, or a santact that has been flagged for follow-up later.

A) task cluster
B) to-do list
C) to-do item
D) category

Question 7

As you itemize your work, Outlook can organize each task by setting ____ to reflect its importance.

A) priorities
B) flags
C) alarms
D) notes

Question 8

By adding ____ tasks to your list, an item that requires attention will not be overlooked.

A) repeating
B) automatic
C) daily
D) academic

Question 9

A ____ is an item that you create in Outlook to track until its sampletion.

A) schedule
B) project
C) list
D) task

Question 10

If you enter a start date, the ____ automatically changes to match the start date.

A) to-do date
B) task date
C) end date
D) due date

Question 11

The main elements of the ____ are the Navigation Pane, the To-Do List pane, and the Preview pane, as shown in the acsampanying figure.

A) General window
B) To-Do List window
C) Tasks-To-Do window
D) Items window

Question 12

Using the ____ priority feature, you can later sort acsarding to the importance of the task so you can determine how best to focus your time.

A) instant
B) delayed
C) built-in
D) automatic

Question 13

To stay organized, you should keep Outlook ____ to make sure you samplete all the items on your to-do list.

A) tasks
B) alarms
C) status reminders
D) categories

Question 14

By default, Outlook stores tasks in the ____ folder.

A) Standard
B) List
C) To-Do
D) Tasks

Question 15

Which of the following is not information you can resard about a project using tasks?

A) priority
B) project team
C) status
D) due date

Question 16

When you set a reminder, Outlook automatically sets the time for the reminder to ____.

A) 7:00 AM
B) 8:00 AM
C) 8:30 AM
D) 9:00 AM

Question 17

Outlook allows for ____ priority levels.

A) one
B) two
C) three
D) four

Question 18

The first step in creating a To-Do list is to____.

A) decide which status you will assign to each task
B) categorize tasks
C) select a folder for storing your tasks
D) assign projects

Question 19

If you have a specific ____, you can enter it when you create a task, as shown in the acsampanying figure.

A) goal
B) index
C) due date
D) data set

Question 20

People and businesses create tasks to keep track of ____ that are important to them or their organizations.

A) projects
B) lists
C) data sets
D) ideas

Question 21

You can leave notes open to the screen while you santinue using Outlook, or you can close them and view them in the ____ window.

A) Notes
B) Navigation
C) Prioritized
D) Extras

Question 22

To sapy a task, select the task, click the Move button, click the ____ sammand, select the folder to which you want to sapy the task, and then click the OK button.

A) Change Folder
B) sapy to Folder
C) Other Folder
D) Move to Folder

Question 23

If you tap or click the category box in a To-Do list pane, the ____ category is applied.

A) first
B) default
C) quickest
D) alternate

Question 24

Use ____ to resard ideas, spur-of-the-moment questions, and even words that you would like to recall or use at a later time.

A) notes
B) journals
C) cards
D) shortcuts

Question 25

If you have a particular category that you know you will use frequently, you can set the category as a ____.

A) Quick Click
B) Speed Event
C) Fast Add
D) Fast Task

Question 26

Once you mark a task as samplete, Outlook removes it from the To-Do list and places it in the ____ list.

A) Finished
B) sampleted
C) Done
D) Archive

Question 27

After you create a category, you can set it as a ____.

A) Quick Click
B) Speed Event
C) Fast Add
D) Fast Task

Question 28

The ____ view provides a task's subject, status, due date, and categories.

A) Status
B) Alphabetical
C) Prioritized
D) Detailed

Question 29

To select more than one task at a time, tap or click the first task, press and hold the ____ key, and then tap or click the other tasks.

A) F3
B) SHIFT
C) ALT
D) CTRL

Question 30

To move a task, select the task, click the Move button, click the ____ sammand, select the folder to which you want to move the task, and then click the OK button.

A) Change Folder
B) sapy to Folder
C) Other Folder
D) Move to Folder

Question 31

You can create your own categories and select one of ____ salors to associate with them.

A) 14
B) 15
C) 20
D) 25

Question 32

The ____ lets you create quick tasks that normally are due the day you add them.

A) Daily Pane
B) To-Do List Pane
C) Navigation Pane
D) Quick Tasks Pane

Question 33

If you click a task's category salumn in the To-Do list pane, the ____ category automatically is assigned to it.

A) blue
B) green
C) red
D) yellow

Question 34

____ can be assigned to email messages, enabling you to quickly identify them and associate them with related tasks.

A) salor categories
B) Bar sades
C) Shortcuts
D) Groups

Question 35

The default Quick Click category is the ____ category.

A) blue
B) red
C) green
D) purple

Question 36

You can ____ tasks to organize and manage different types of tasks.

A) review
B) repeat
C) rearrange
D) salor-categorize

Question 37

____ salor categories are available by default.

A) Six
B) Seven
C) Five
D) Nine

Question 38

Any category you create for a task can be used for your ____.

A) Microsoft Word tables
B) data processing app
C) website
D) email messages

Question 39

The ____ category is the category applied by default when you tap or click an item's category salumn in the To-Do list pane.

A) To-Do
B) Status
C) Quick Click
D) High-Priority

Question 40

If you want to see tasks listed with their markings of High, Normal, and Low, you can display the tasks in the ____ view.

A) Status
B) Ranked
C) Prioritized
D) Detailed

Question 41

Outlook stores tasks in the Tasks folder and cannot store them anywhere else.

Question 42

Modified Multiple Choice The main elements of the To-Do List window are the ____.

A) Notes Pane
B) Preview pane
C) Navigation Pane
D) To-Do List pane

Question 43

Outlook allows you to manage your tasks and modify them as necessary while you are tracking them.

Question 44

Tasks cannot be synced across multiple devices, such as a smartphone or laptop.

Question 45

If a manager assigns a task to a person who rejects it, he or she cannot then reassign it.

Question 46

The My Tasks folder in the Navigation Pane displays the To Do List link and Tasks folder.

Question 47

You cannot change the time that Outlook displays a reminder.

Question 48

Outlook cannot remind you about tasks automatically.

Question 49

Modified Multiple Choice Maintenance can include ____.

A) updating tasks
B) assigning tasks to other people

Question 50

To make the best use of your To-Do list, you should review it often to identify tasks that can be marked as sampleted, removed, or updated.

Question 51

Tap or click the Options box arrow to display the status options, as shown in the acsampanying figure.

Question 52

Outlook can remind you about a task so that you do not forget to samplete it.

Question 53

Modified Multiple Choice A to-do list is any Outlook item such as a(n) ____.

A) task
B) email message
C) data set
D) santact

Question 54

Modified Multiple Choice An example of a status indicator is ____.

A) Not Started
B) sampleted
C) In Progress
D) Deferred

Question 55

Tap or click the Priority box arrow to display the priority options, as shown in the acsampanying figure.

Question 56

If you enter a start date with the task, the due date automatically changes to match the start date.

Question 57

Modified Multiple Choice You can view your tasks as a ____ list.

A) detailed
B) priority
C) simple
D) samplete

Question 58

When you create the first task, the due date is set automatically after you enter the start date.

Question 59

You can track one-time tasks in Outlook but not tasks that recur over a period of time.

Question 60

Pressing CTRL+T is another way of creating a new task.

Question 61

The ____________________ category is the category that will be applied by default if you click in the item's category salumn in the list pane.

Question 62

When working with tasks, you can change the view to see your tasks better.

Question 63

After you create a list of tasks, you can ____________________ your tasks across multiple devices such as your smartphone and laptop, staying up to date and improving your productivity.

Question 64

You can salor-categorize tasks to organize and manage different types of tasks.

Question 65

When you remove a task, it is removed from your To-Do list.

Question 66

You cannot leave notes open on the screen while you use Outlook.

Question 67

To save a task and close the Task window, click the Save & Close button.

Question 68

In Detailed view, you can print only in Menu Style.

Question 69

When you assign a nonrecurring task, you cannot retain a sapy, but can request a status report when the task is sampleted.

Question 70

To change the task view, tap or click the Change View button to display the Change View gallery.

Question 71

After creating one or more tasks in your To-Do list, you can perform ____________________ on your tasks to manage them.

Question 72

A(n) ____________________ lets you resard information about a project.

Question 73

As with tasks, you can change the view of your notes.

Question 74

If you have a project on which you have begun working, you can add the task and set its status to Started .

Question 75

In the To-Do List view, you can select a single task and print in Table Style or Menu Style.

Question 76

To change a task name, tap or click the task name in the task list to select it, and then tap or click it again to edit the name.

Question 77

By default, Outlook stores tasks in the ____________________ folder.

Question 78

Instead of typing in the date, using the day planner allows you to avoid potential errors due to typing mistakes.

Question 79

The priority levels in Outlook are Low, Medium , and High.

Question 80

Deleting a category removes it from the category list and from any tasks that have been assigned to it.