Question 1

In order to design your slides to facilitate ease of processing

Accepted Answer

Limiting text to ten words per line reduces clutter and makes it easier for the audience to quickly grasp the message on the slide without feeling overwhelmed. Providing as much information as possible on every slide can lead to cognitive overload for the audience, making it harder for them to process the information. Using at least one compelling image on every slide can help illustrate the message and make it more memorable. Using complex charts for complex information can also overload the audience's working memory, and using at least three different fonts on every slide can be distracting and make the presentation feel disjointed.

Question 2

What is the purpose of an overview?

Accepted Answer

The preview of your presentation should generally include an attention-getter,a positioning statement,and an overview.The purpose of an overview is to segment the presentation in terms of key benefits or takeaway messages that are easy to remember and help audience members think about how your ideas benefit them.

Question 3

Stan begins his presentation about a new type of spreadsheet software by showing managers a sample of how it works. What type of attention-getter is this?

Accepted Answer

The presentation of the new type of spreadsheet software as a sample is a "dramatic demonstration." This type of attention-getter shows the audience how the product works and can engage them visually and experientially.

Question 4

Which of the following is a purpose of a positioning statement?

Accepted Answer

The purpose of a positioning statement is to communicate how a product or brand is unique and valuable to its target audience. Therefore, the correct answer is B - to demonstrate value to the audience.

Question 5

You and your coworker Cho sit through a presentation that Cho laughingly describes as "death by PowerPoint." When you discuss the presentation afterward, you can think of only one thing the presenter did correctly. Which of the following characteristics of the presentation helped rather than hindered ease of processing?

Accepted Answer

Using simple charts and diagrams can help make information easier to understand and process.

Question 6

Ellis gives a presentation to propose that his company, Ingenius Inc., eliminate its traditional departments and replace them with flexible teams that will allow employees to move from project to project as needed. He decides to use the PREP method of justifying this position. Which of the following is an example of the second step in the method?

Accepted Answer

The second step in the PREP method is to provide evidence to support your position. In this case, Ellis explains that, with the current structure, employees in one department may be underutilized while other departments are overtaxed. This is evidence that the current system is not working efficiently and that a change is needed.

Question 7

What is one of the purposes of the preview in a presentation?

Accepted Answer

The purpose of a preview in a presentation is to generate interest among the audience by giving them an idea of what to expect and to pique their curiosity, making them eager to hear more. This can help to capture their attention and keep them engaged throughout the presentation.

Question 8

Kyle's preview of his presentation has a statement that frames his message in appealing terms and a breakdown of the key takeaway messages for the audience. What is his preview missing?

Accepted Answer

The preview is missing an attention-getter to capture the audience's interest and draw them in.

Question 9

Which of the following components in a presentation is analogous to the introduction in written documents?

Accepted Answer

The preview in a presentation provides an overview of what will be covered, similar to the introduction in a written document. It sets the stage for the rest of the presentation and helps the audience understand what to expect.

Question 10

Which of the following is the last step of the PREP method of justifying your views in a presentation?

Accepted Answer

Restating your position is the final step in the PREP method, as it helps to reinforce the main idea and leave a lasting impression on the audience. Providing reasons, giving examples, and providing evidence are all important steps in building a strong justification for your views, but restating your position is the most effective way to tie everything together and leave a lasting impact on the listeners.

Question 11

Which of the following is the first step of the PREP method of justifying your views in a presentation?

Accepted Answer

The first step of the PREP method is to state your position. This allows your audience to know your view right from the beginning and helps to set the tone of your presentation.

Question 12

Jamal begins his presentation on supplemental insurance by telling a dramatic story about an employee who was able to keep his home because of having such insurance. What type of attention-getter is this?

Accepted Answer

Jamal is using a vivid example, a specific story that captures the audience's attention and helps them understand the benefits of supplemental insurance.

Question 13

Khandi gives a presentation to advocate that her employer, Let-Us, Ltd., which offers services such as personal shopping and event planning to assist busy professionals, expand its offerings to include dog walking. Which of the following sentences is a call to action that Khandi might use at the end of her presentation?

Accepted Answer

A call to action is a statement that urges the audience to take action in response to the presentation. In this case, Khandi is advocating for Let-Us, Ltd. to expand its offerings to include dog walking. Option C is the only answer choice that directly proposes a solution and calls for action: hiring three dog walkers and beginning to offer the service by year's end. The other answer choices provide supporting evidence but do not explicitly call for action.

Question 14

Which of the following components in a presentation is analogous to the body portion of written documents?

Accepted Answer

Most audience members expect your presentation to include a preview,view,and review (analogous to the introduction,body,and conclusion in written documents).

Question 15

Gina starts the preview of her presentation with an intriguing statistic and a statement that frames her message in appealing terms. What is her preview missing?

Accepted Answer

Gina's preview is missing an overview, which is a brief summary of the main points she will cover in her presentation. An overview helps to orient the audience and gives them a roadmap for what they can expect to learn. Without an overview, the audience may become confused or lose interest as she moves through her presentation.

Question 16

The view should be about ______ percent of the whole presentation.

Accepted Answer

The answer of The view should be about ______ percent...

Question 17

Khandi gives a presentation to advocate that her employer, Let-Us Ltd., which offers services such as personal shopping and event planning to assist busy professionals, expand its offerings to include dog walking. She decides to use the PREP method of justifying this position. Which of the following is an example of the third step in the method?

Accepted Answer

A successful approach to justifying your views in a presentation is the PREP method,which involves stating your position,providing the reasons,giving an example or providing evidence,and restating your position.Khandi's reference to another company doing the same thing is an instance of giving an example.

Question 18

Your coworker LaRita has asked you to review her slide presentation. You notice that it is difficult to recognize and process the most important ideas and information. To help her fix this, what will you recommend that she change?

Accepted Answer

The answer of Your coworker LaRita has asked you to...

Question 19

Vicki begins her presentation on vacation policy by asking, "Have you ever been so busy that you couldn't take all your vacation time in a given year?" What type of attention-getter is this?

Accepted Answer

This is a rhetorical question used to engage the audience and get them to reflect on their own experiences. It is a common attention-getter used in presentations to bring the audience into the conversation.

Question 20

You have created a presentation for work, and you ask a colleague to review it. Which of the following will your colleague tell you must be improved for ease of processing?

Accepted Answer

The font size used for titles and body text is too small for a presentation, which can make it difficult for the audience to read and process the information.

Quiz 14: Planning Presentations