Question 1

You can create a new field by clicking the New Entry button, or by pressing the Tab key after you have finished entering information into the last field for a record. _________________________

Accepted Answer

record

Question 2

As you plan a data source, try to break information down into as many records as seems reasonable. _________________________

Accepted Answer

fields

Question 3

-A(n) source document like the one in the accompanying figure can be a letter or other kind of document containing merge fields. _________________________

Accepted Answer

main

Question 4

When you preview a merged document, you can check one last time for any missing spaces between the merge fields and the surrounding text. _________________________

Accepted Answer

Previewing a merged document allows the user to see how the final document will look before saving or printing. This is a useful step to check for any missing spaces or errors in the merge fields and surrounding text.

Question 5

-One merge key in a main document like the kind shown in the accompanying figure might retrieve a name from a data source, for example, while another might retrieve an address.

Accepted Answer

The answer of 
-One merge key in a main document...

Question 6

To save an electronic copy of the merged document, merge the data source and main document to a new document. _________________________

Accepted Answer

This is the correct way to save a merged document as a separate file.

Question 7

A(n) space leader is a dotted line that extends from the last letter of text on the left margin to the beginning of text aligned at a tab stop. _________________________

Accepted Answer

dot

Question 8

If you click a column heading in the Mail Merge Recipients dialog box twice, the records are sorted in descending order. _________________________

Accepted Answer

When you double click a column heading in the Mail Merge Recipients dialog box, the records are sorted in descending order based on that column.

Question 9

When you finish a merge, you can choose to merge directly to the printer. _________________________

Accepted Answer

This is true. In some mail merge programs, there is an option to print directly after merging instead of just saving the merged document.

Question 10

You insert merge fields in a main document using the Add Fields dialog box.

Accepted Answer

You insert merge fields in a main document using the Mail Merge Wizard or the Insert Merge Field option, not an "Add Fields" dialog box.

Question 11

-In the accompanying figure, the text has inconsistent separator characters.

Accepted Answer

The answer of 
-In the accompanying figure, the text has...

Question 12

Add spaces only in the data source, not in the text of the main document.

Accepted Answer

Adding spaces only in the data source and not in the main document text can lead to inconsistencies and errors in the final output, especially in cases where data is dynamically inserted into documents. Proper formatting should be applied where it's needed, whether in the data source or the main document, to ensure accuracy and readability.

Question 13

As you create a data source, note that if you include slashes in your field names, Word will replace them with underscores. _________________________

Accepted Answer

spaces

Question 14

In the Convert to Text dialog box, each data item is formatted as a separate cell in a column.

Accepted Answer

Each data item is separated by a delimiter and formatted as a separate cell in a column.

Question 15

The order of field names in the data source does not affect their placement in the main document.

Accepted Answer

The order of field names in the data source does not affect their placement in the main document. The fields will be inserted into the document based on the merge codes and will not be affected by the order in which they appear in the data source.

Question 16

You can only insert merge fields into a main document by using the tools on the MAILINGS tab or in the Mail Merge task pane.

Accepted Answer

This is because the MAILINGS tab and Mail Merge task pane contain specific functions and tools designed to insert merge fields and customize the main document for mail merging.

Question 17

You can merge a data source and main document directly to the printer using the Print Documents option that appears when you click the Finish & Merge button. _________________________

Accepted Answer

This statement is true. You can select the "Print Documents" option in the Finish & Merge menu to directly merge and print the documents without having to first preview them on the screen.

Question 18

To maintain the proper spacing in the main document, you will adjust character spacing after you insert all the fields.

Accepted Answer

Adjusting character spacing to maintain proper spacing in the main document is not necessary after inserting fields. The fields should automatically adjust to fit the spacing of the document.

Question 19

In the Convert to Text dialog box, each paragraph mark in the data source starts a new column.

Accepted Answer

In the Convert to Text dialog box, each paragraph mark in the data source starts a new row, not a new column.

Question 20

After you complete a mail merge, a connection exists between the main document file and the data source file.

Accepted Answer

After a mail merge, the main document file maintains a connection with the data source file, allowing for any future updates or changes to the data to be reflected in the merged document.

Quiz 6: Using Mail Merge