Question 1

The ____ function serves as an electronic Rolodex file.
A) Contacts
B) Notes
C) Calendar
D) All of the above

Accepted Answer

C

Question 2

Names and addresses in a Contacts folder can be used as a data file in a Word mail merge.

Accepted Answer

The names and addresses in a Contacts folder can be used as a data source for a Word mail merge, allowing the user to create customized letters, envelopes, or labels.

Question 3

Activities scheduled on a consistent, routine basis can be scheduled as a ____ appointment.
A) task
B) regular
C) repeated
D) recurring

Accepted Answer

Recurring appointments are those that occur on a consistent and routine basis, such as weekly meetings or monthly check-ups. These appointments are scheduled ahead of time and usually do not require any changes or adjustments. Therefore, choice D is the best option.

Question 4

A scheduled activity that lasts 24 hours or longer is a/an
A) task
B) appointment
C) event
D) function

Accepted Answer

An event is a scheduled activity that lasts for 24 hours or longer, such as a festival, conference, or tournament. Tasks are typically shorter and can be completed in a shorter amount of time, appointments are a specific time set aside for a meeting or task, and functions can refer to a variety of events or operations in a system or program.

Question 5

An attachment can be printed from the preview or message window.

Accepted Answer

Yes, an attachment can be printed from the preview or message window in most email programs.

Question 6

The ____ function keeps track of your appointments.
A) Contacts
B) Notes
C) Calendar
D) All of the above

Accepted Answer

The Calendar function is specifically designed to keep track of appointments by allowing you to schedule and view them on specific dates and times. While Contacts and Notes may also be helpful for organizing information, they are not as focused on appointment management. Therefore, only option C (Calendar) is the best choice for this question.

Question 7

Contacts display in the Contacts window in Business Card view unless you change it.

Accepted Answer

By default, contacts are displayed in the Contacts window in Business Card view. However, you can change the view to List view or Detailed Address Cards view.

Question 8

Which of the following is not one of the three panes in the Mail window?
A) Outlook Today Pane
B) Navigation Pane
C) Inbox Pane
D) Reading Pane

Accepted Answer

The three panes in the Mail window are the Navigation Pane, Inbox Pane, and Reading Pane. The Outlook Today Pane is a separate window that displays a summary of your day's events, tasks, and messages.

Question 9

Reminders will automatically display 60 minutes prior to each appointment.

Accepted Answer

The default reminder time for appointments can vary depending on the specific calendar or scheduling software being used, and users often have the ability to customize when reminders are sent.

Question 10

Outlook defaults to organizing categories by color.

Accepted Answer

Outlook defaults to organizing categories by color, but users can change this setting in the category options.

Question 11

You can use font attributes and formatting features to make your notes more attractive.

Accepted Answer

The answer of You can use font attributes and formatting...

Question 12

The subject of a forwarded message is given the prefix
A) RE:
B) FW:
C) MS:
D) TO:

Accepted Answer

The prefix FW stands for "forward", indicating that the message has already been sent to someone else and is now being forwarded on to a new recipient. RE stands for "reply", MS stands for "message", and TO is not a typical prefix for forwarded messages.

Question 13

Recurring appointments can be set for appointments that are scheduled
A) daily
B) weekly
C) monthly
D) all of the above

Accepted Answer

Recurring appointments can be set for appointments that are scheduled daily, weekly, or monthly, making all of the above options valid choices.

Question 14

A/an ____ icon appears in the Appointments Calendar next to appointments with reminders.
A) bell
B) circle
C) flag
D) arrow

Accepted Answer

A bell icon is commonly used to represent reminders or alarms, making it the best choice for indicating appointments with reminders in the Appointments Calendar.

Question 15

The ____ feature in Word allows you to customize mass mailings sent to people in the Outlook Contacts folder.
A) Letter Wizard
B) Letter Template
C) Mail Merge
D) Auto Create

Accepted Answer

The mail merge feature in Word allows you to create customized mass mailings by pulling data from an external data source, such as the Outlook Contacts folder. The other options, Letter Wizard, Letter Template, and Auto Create, do not offer this specific functionality.

Question 16

If more than one category is applied to a note, the note displays the color of the last category applied.

Accepted Answer

When multiple categories are applied to a note, the note will display the color of the last category applied.

Question 17

When deleting a recurring appointment, the entire series of appointments will automatically be deleted.

Accepted Answer

When deleting a recurring appointment, you typically have the option to delete just one occurrence or the entire series.

Question 18

The ____ button returns you to the current day in the Calendar function.
A) Day
B) Week
C) Month
D) Today

Accepted Answer

The "Today" button in the Calendar function is designed to return the user to the current day, regardless of what date they are currently viewing. This is a useful feature when navigating through dates in the calendar and can help users keep track of their current schedule.

Question 19

Outlook , by default, displays telephone numbers with no hyphens, spaces, or parentheses.

Accepted Answer

Outlook automatically formats telephone numbers according to the default location settings on your computer, often including hyphens, spaces, or parentheses for easier readability.

Question 20

Recurring appointments can only be scheduled using an Appointment form.

Accepted Answer

Recurring appointments require the use of an Appointment form to schedule.

Quiz 7: Desktop Information Management With Outlook

The ____ function serves as an electronic Rolodex file.

Names and addresses in a Contacts folder can be used as a data file in a Word mail merge.

Activities scheduled on a consistent, routine basis can be scheduled as a ____ appointment.

A scheduled activity that lasts 24 hours or longer is a/an

An attachment can be printed from the preview or message window.

The ____ function keeps track of your appointments.

Contacts display in the Contacts window in Business Card view unless you change it.

Which of the following is not one of the three panes in the Mail window?

Reminders will automatically display 60 minutes prior to each appointment.

Outlook defaults to organizing categories by color.

You can use font attributes and formatting features to make your notes more attractive.

The subject of a forwarded message is given the prefix

Recurring appointments can be set for appointments that are scheduled

A/an ____ icon appears in the Appointments Calendar next to appointments with reminders.

The ____ feature in Word allows you to customize mass mailings sent to people in the Outlook Contacts folder.

If more than one category is applied to a note, the note displays the color of the last category applied.

When deleting a recurring appointment, the entire series of appointments will automatically be deleted.

The ____ button returns you to the current day in the Calendar function.

Outlook , by default, displays telephone numbers with no hyphens, spaces, or parentheses.

Recurring appointments can only be scheduled using an Appointment form.