Question 1

All cross-references are stored in the general alphabetic file in a consecutive numbering records system.

Accepted Answer

Cross-references are typically stored in an alphabetic index or catalog. They may be numbered consecutively within the index or catalog, but this is not a universal practice.

Question 2

One guide is usually provided for every 10 folders in a numeric arrangement.

Accepted Answer

This statement suggests that there is one guide provided for every 10 folders, which implies a numeric arrangement of 10-folders-per-group. Therefore, the statement is true.

Question 3

Duplex-numeric coding may be used in subject or geographic filing systems that contain major categories and subdivisions.

Accepted Answer

This statement is true. Duplex-numeric coding involves using a combination of two numbers to represent a specific category or subcategory, which is useful for organizing and quickly locating information in subject or geographic filing systems with multiple levels of hierarchy.

Question 4

A numeric storage system is often used to preserve confidentiality.

Accepted Answer

A numeric storage system, such as encryption, can be used to protect sensitive information and preserve confidentiality.

Question 5

In a terminal-digit number, the tertiary digits are on the right.

Accepted Answer

In a terminal-digit number, the tertiary digits are not specifically defined as being on the right; the term "tertiary digits" is not a standard term in number systems.

Question 6

Filers should check the alphabetic index to see whether a file code number or a G (for GENERAL)has been assigned before alphabetically sorting records that do not have preprinted numbers. ​

Accepted Answer

The answer of Filers should check the alphabetic index to...

Question 7

The decimal-numeric coding system has eight general classes, or main divisions, and one general division for records too general for any of the eight main divisions.

Accepted Answer

The Dewey Decimal Classification system, which is likely what this question refers to, has ten main classes, not eight, covering all fields of knowledge.

Question 8

Expansion of a consecutively numbered arrangement occurs at the beginning of the file where the general alphabetic file should be placed as well.

Accepted Answer

In a consecutively numbered arrangement, expansion typically occurs where the volume of additions is greatest, not necessarily at the beginning of the file or where the general alphabetic file is placed.

Question 9

An accession log for numeric records may be stored in an electronic database.

Accepted Answer

An accession log for numeric records, such as those found in a library or museum, may be stored in an electronic database for easier and more efficient management.

Question 10

Main subjects are assigned a number and their subdivisions are arranged alphabetically in an alphanumeric coding system.

Accepted Answer

The answer of Main subjects are assigned a number and...

Question 11

In a middle-digit numeric filing system, the secondary (guide)number is in the middle group of digits.

Accepted Answer

The answer of In a middle-digit numeric filing system, the...

Question 12

When entering a cross-reference name into an accession log database, enter the same number for the cross-reference as is assigned to the original record followed by the letters CR. ​

Accepted Answer

The answer of When entering a cross-reference name into an...

Question 13

Alphabetic guides and folders are not needed in a consecutive numbering system.

Accepted Answer

The answer of Alphabetic guides and folders are not needed...

Question 14

Consecutive numeric is an indirect access storage method. ​

Accepted Answer

Consecutive numeric is a direct access storage method, not an indirect access storage method.

Question 15

Filers must first look in the accession log before they can retrieve a record stored in a numeric system.

Accepted Answer

The answer of Filers must first look in the accession...

Question 16

The record with the earliest or oldest date may be on top in a folder when using the chronologic method.

Accepted Answer

The chronologic method involves arranging records in order of their dates, with the oldest or earliest date at the top of the folder.

Question 17

In a consecutive numeric filing system, records carrying the lowest numbers are the oldest records, which makes transferring records to inactive storage very easy to do. ​

Accepted Answer

In a consecutive numeric filing system, records are arranged in numerical order based on assigned numbers, with the lowest numbers representing the oldest records. This makes it easy to identify and transfer inactive records to storage.

Question 18

The AutoNumber field type can be used to assign consecutive file number codes automatically when creating a database.

Accepted Answer

The AutoNumber field type is specifically designed for assigning unique, incremental numeric values to each record in a database table. This can be useful for assigning file number codes or other unique identifiers automatically.

Question 19

In a numeric filing system, filers should use an accession log to avoid assigning the same number twice.

Accepted Answer

An accession log is used in numeric filing systems to keep track of numbers that have already been assigned, in order to prevent duplicates.

Question 20

In block-numeric coding, records are classified by subjects in units of 10 and coded for arrangement in numeric order.

Accepted Answer

The answer of In block-numeric coding, records are classified by...

Quiz 8: Numeric Records Management