Question 1

When indexing a name for alphabetic filing, business names with titles are indexed as written. ​

Accepted Answer

This is correct. Business names with titles, such as "The Big Company" or "Mrs. Smith's Bakery", are indexed as written, with the title included in the name. For example, "The Big Company" would be filed under "T" and "Mrs. Smith's Bakery" would be filed under "M".

Question 2

When indexing a name for alphabetic filing, a title before a personal name is considered the second unit. ​

Accepted Answer

When indexing a name for alphabetic filing, the title before a personal name is not considered a unit at all; the primary unit is the surname, followed by the given name or initials as the second unit, and any middle names or initials as subsequent units. Titles are generally disregarded unless they are integral parts of a name.

Question 3

When indexing names with a number plus a symbol (25+ Social Center), both the number and the symbol are treated as the same unit.

Accepted Answer

When indexing names with a number plus a symbol, both the number and the symbol are treated as the same unit and should be indexed together. For example, "25+ Social Center" should be indexed under "2" as "25+ Social Center" and not under "+" or "S".

Question 4

When indexing a name for alphabetic filing, numeric suffixes are filed before alphabetic suffixes. ​

Accepted Answer

Numeric suffixes are considered before alphabetic suffixes in alphabetic filing. For example, "Johnson, John Sr." would come before "Johnson, John Jr." in alphabetical order.

Question 5

When indexing names for alphabetic filing, names of magazines and universities are filed according to the way their names are written on their letterheads. ​

Accepted Answer

Names of magazines and universities are typically filed based on the way they are written on their letterheads to ensure consistency and ease of retrieval.

Question 6

In an alphabetic filing system, a business that is known by a coined name will not require a cross-reference. ​

Accepted Answer

If a business is known by a coined name, it may be difficult for someone to find it under the alphabetical filing system. In this case, a cross-reference should be made under the actual name of the business.

Question 7

A professional suffix after a person's first and last name (Herbert Yengel, CFO)is considered the key indexing unit. ​

Accepted Answer

The key indexing unit is typically the person's first and last name (Herbert Yengel), not their professional suffix or title (CFO).

Question 8

When preparing a cross-reference for a company with different possible spellings, both the original name and the similar name are cross-referenced. ​

Accepted Answer

The answer of When preparing a cross-reference for a company...

Question 9

When indexing the business name Ms. Tabby's Cat Toys, the key unit is Ms. ​

Accepted Answer

The key unit in indexing the business name "Ms. Tabby's Cat Toys" is the word "Ms." as it is the first word and typically titles or honorifics are used as the key unit in indexing.

Question 10

When indexing a name for alphabetic filing, hyphens in business names are spelled out. ​

Accepted Answer

Hyphens in business names are not spelled out but are retained as they appear in the name for alphabetic filing.

Question 11

When indexing names for alphabetic filing, Arabic numerals (1, 2, 3)are filed after Roman numerals (II, IX, C). ​

Accepted Answer

Arabic numerals are filed before Roman numerals.

Question 12

When indexing the filing segment Bishop O'Malley, the key unit is O'Malley. ​

Accepted Answer

The answer of When indexing the filing segment Bishop O'Malley,...

Question 13

If a name contains a title and a suffix (Ms. Heather Lach, CPA), the title is the last indexing unit. ​

Accepted Answer

The question states that "If a name contains a title and a suffix (Ms. Heather Lach, CPA), the title is the last indexing unit." Therefore, the answer is true.

Question 14

When indexing the filing segment Mr. Jonathan Fairbanks, MD, the third indexing unit is Fairbanks. ​

Accepted Answer

The answer of When indexing the filing segment Mr. Jonathan...

Question 15

In names where a number is not the first word (Pier 23 Café), the number is treated as a number and filed before second units that start with a letter. ​

Accepted Answer

This is correct. The number in the name (e.g. 23 in Pier 23 Café) is treated as a number and filed before second units that start with a letter.

Question 16

When indexing names with numbers written in digit form followed by an ordinal (1st Avenue Dry Cleaners or 3rd Street Bagel Shop), the ordinal is ignored. ​

Accepted Answer

The ordinal is ignored when indexing names with numbers written in digit form followed by an ordinal.

Question 17

When a company changes its name, new files are filed under the new name. ​

Accepted Answer

When a company changes its name, it is required to file new documents under the new name with the appropriate government agencies. This ensures that the company's legal and financial records are properly updated with the new name.

Question 18

When indexing names for alphabetic filing, names with inclusive numbers (15-19 Teen Club)are arranged by ignoring the hyphen and the second set of digits.

Accepted Answer

Names with inclusive numbers are arranged by ignoring the hyphen and the second set of digits.

Question 19

When indexing a name for alphabetic filing, royal and religious titles are indexed and filed as written. ​

Accepted Answer

Royal and religious titles are generally not considered part of the name for indexing purposes. Instead, the individual's personal or family name is used for indexing and filing.

Question 20

When indexing a name for alphabetic filing, numbers written as digits in business names are filed after numbers spelled out. ​

Accepted Answer

When indexing a name for alphabetic filing, numbers written as digits in business names are filed before numbers spelled out. So "123 Industries" would come before "One Two Three Incorporated."

Quiz 4: Alphabetic Indexing Rules 5-8

When indexing a name for alphabetic filing, business names with titles are indexed as written. ​

When indexing a name for alphabetic filing, a title before a personal name is considered the second unit. ​

When indexing names with a number plus a symbol (25+ Social Center), both the number and the symbol are treated as the same unit.

When indexing a name for alphabetic filing, numeric suffixes are filed before alphabetic suffixes. ​

When indexing names for alphabetic filing, names of magazines and universities are filed according to the way their names are written on their letterheads. ​

In an alphabetic filing system, a business that is known by a coined name will not require a cross-reference. ​

A professional suffix after a person's first and last name (Herbert Yengel, CFO)is considered the key indexing unit. ​

When preparing a cross-reference for a company with different possible spellings, both the original name and the similar name are cross-referenced. ​

When indexing the business name Ms. Tabby's Cat Toys, the key unit is Ms. ​

When indexing a name for alphabetic filing, hyphens in business names are spelled out. ​

When indexing names for alphabetic filing, Arabic numerals (1, 2, 3)are filed after Roman numerals (II, IX, C). ​

When indexing the filing segment Bishop O'Malley, the key unit is O'Malley. ​

If a name contains a title and a suffix (Ms. Heather Lach, CPA), the title is the last indexing unit. ​

When indexing the filing segment Mr. Jonathan Fairbanks, MD, the third indexing unit is Fairbanks. ​

In names where a number is not the first word (Pier 23 Café), the number is treated as a number and filed before second units that start with a letter. ​

When indexing names with numbers written in digit form followed by an ordinal (1st Avenue Dry Cleaners or 3rd Street Bagel Shop), the ordinal is ignored. ​

When a company changes its name, new files are filed under the new name. ​

When indexing names for alphabetic filing, names with inclusive numbers (15-19 Teen Club)are arranged by ignoring the hyphen and the second set of digits.

When indexing a name for alphabetic filing, royal and religious titles are indexed and filed as written. ​

When indexing a name for alphabetic filing, numbers written as digits in business names are filed after numbers spelled out. ​

When indexing a name for alphabetic filing, business names with titles are indexed as written.

When indexing a name for alphabetic filing, a title before a personal name is considered the second unit.

When indexing a name for alphabetic filing, numeric suffixes are filed before alphabetic suffixes.

When indexing names for alphabetic filing, names of magazines and universities are filed according to the way their names are written on their letterheads.

In an alphabetic filing system, a business that is known by a coined name will not require a cross-reference.

A professional suffix after a person's first and last name (Herbert Yengel, CFO)is considered the key indexing unit.

When preparing a cross-reference for a company with different possible spellings, both the original name and the similar name are cross-referenced.

When indexing the business name Ms. Tabby's Cat Toys, the key unit is Ms.

When indexing a name for alphabetic filing, hyphens in business names are spelled out.

When indexing names for alphabetic filing, Arabic numerals (1, 2, 3)are filed after Roman numerals (II, IX, C).

When indexing the filing segment Bishop O'Malley, the key unit is O'Malley.

If a name contains a title and a suffix (Ms. Heather Lach, CPA), the title is the last indexing unit.

When indexing the filing segment Mr. Jonathan Fairbanks, MD, the third indexing unit is Fairbanks.

In names where a number is not the first word (Pier 23 Café), the number is treated as a number and filed before second units that start with a letter.

When indexing names with numbers written in digit form followed by an ordinal (1st Avenue Dry Cleaners or 3rd Street Bagel Shop), the ordinal is ignored.

When a company changes its name, new files are filed under the new name.

When indexing a name for alphabetic filing, royal and religious titles are indexed and filed as written.

When indexing a name for alphabetic filing, numbers written as digits in business names are filed after numbers spelled out.