Question 1

List the steps involved in the scope and human resource planning process.

Accepted Answer

The process for scope and human resources planning involves the following steps: Step 1. Use an existing scope management plan from a previous similar project. If one is not available, you must begin building one from scratch with the elements mentioned earlier in this chapter. Step 2. Perform the requirements discovery and documentation process. Step 3. Begin building the scope statement, starting with the project charter and the preliminary scope statement, if one exists. Step 4. Build the WBS, using a WBS from a similar project or one of the other methods mentioned in the chapter, depending on the nature of the project and the team resources. Step 5. With the assistance of SMEs, assign resources to tasks and build the roles and responsibilities matrix. Step 6. If needed, build the project organizational chart. Step 7. Build the staffing management plan, starting with one from a similar project or a template.

Question 2

List five or more uses for the WBS.

Accepted Answer

The following is a list of uses for the WBS: Guide the work of the entire project team; Facilitate communication between all stakeholders and the project team; Aid the team in building the schedule and budget; Assign the right person to the right task; Get the project to a completed state; Aid in quality control; Assign responsibility for each task; Reduce scope creep; Aid in budget and schedule progress reporting and performance reporting; Aid in examining alternative steps in building a product.

Question 3

Inadequate planning is one of the major reasons that many projects never get completed.

Accepted Answer

Inadequate planning can lead to unclear objectives, unrealistic timelines, and insufficient resources, which can all result in the failure to complete a project.

Question 4

Project planning starts with the project plan development process, which is part of the Integration Management knowledge area.

Accepted Answer

Project planning indeed starts with the project plan development process, which is a part of the Integration Management knowledge area. This process involves the creation of a comprehensive project plan that outlines the project's objectives, scope, deliverables, timelines, resources, and risks. The project plan serves as a roadmap for the project and guides all subsequent project activities, including executing, monitoring and controlling, and closing the project.

Question 5

List the steps of the process for planning.

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Question 6

Explain "analysis paralysis" and its impact on project planning.

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Question 7

The project management plan consists of deliverables from each of the other eight knowledge areas.

Accepted Answer

The project management plan integrates all the subsidiary plans and baselines from all knowledge areas into a cohesive, consistent whole.

Question 8

Describe the characteristics that define the size and depth of the scope statement.

Accepted Answer

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Question 9

The first step in building the project management charter is to break down the high-level objectives from the project plan.

Accepted Answer

The first step in building the project management charter is to define the project purpose or justification, not to break down the high-level objectives from the project plan. The charter typically precedes detailed planning and objective breakdown.

Question 10

List the topics that make up the project plan.

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Question 11

List three or more questions that need to be addressed with respect to documenting how requirements will be managed.

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Question 12

Explain the 100 percent rule as it relates to the WBS.

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Question 13

The project manager must use a process that allows and encourages stakeholder involvement in the definition of the product scope.

Accepted Answer

Stakeholder involvement in defining the product scope is important for ensuring that the final product meets their needs and expectations. The project manager should use a process that actively engages stakeholders and encourages their input throughout the project lifecycle.

Question 14

Project teams make their most expensive (in terms of both time and money) mistakes during the planning phase of a project.

Accepted Answer

During the planning phase, project teams lay the foundation of a project and make crucial decisions, which can have significant consequences on the project's success. Any mistakes made during this stage can prove costly both in terms of time and money. It is, therefore, essential for project teams to invest considerable time and resources to get the planning phase right.

Question 15

Specifically listing the items not included in the scope helps ensure that stakeholders understand the boundaries of the project, improve communications, and aid project managers in managing stakeholder expectations.

Accepted Answer

This statement is true. Clearly defining the scope of a project by listing what is included and excluded can help avoid misunderstandings and disagreements among stakeholders, aid in the planning and execution of the project, and ultimately lead to a more successful outcome.

Question 16

Define scope creep and how it happens in a project.

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Question 17

Each of the scope planning deliverables should be created, regardless of project size.

Accepted Answer

Scope planning is a crucial part of project management and helps ensure that the project is defined and understood by all stakeholders. Regardless of project size, each of the scope planning deliverables (such as project scope statement, work breakdown structure, and scope management plan) should be created to ensure a successful project outcome.

Question 18

Requirements capturing by systems analysts can be aided by a technique called PIECES. Describe its components.

Accepted Answer

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Question 19

Organizations and project managers who do not use standard processes and templates have a significant advantage (in terms of cost, time, and accuracy) over those who create a new plan for each and every project.

Accepted Answer

Organizations and project managers who use standard processes and templates have a significant advantage over those who do not by ensuring consistency, efficiency, and accuracy in their project management approach. Using standardized processes and templates can also save time and reduce costs by eliminating the need to reinvent the wheel with each new project.

Question 20

How is scope definition accomplished?

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Quiz 5: Project Scope and Human Resource Planning