Question 1

Which of the following is conceptually similar to a journal in a manual AIS?

Accepted Answer

A journal in a manual AIS is where transactions are recorded in chronological order. Similarly, a transaction file in a computerized AIS is where transactions are recorded in chronological order. Therefore, a transaction file is conceptually similar to a journal in a manual AIS.

Question 2

A specialized journal

Accepted Answer

Specialized journals are used to simplify the process of recording large numbers of repetitive transactions, such as sales, purchases, cash receipts, and cash disbursements, by grouping similar types of transactions.

Question 3

Documents generated at the end of transaction processing activities are called

Accepted Answer

Operational documents are generated at the end of transaction processing activities to reflect the operations and transactions that have occurred.

Question 4

Concerning processing,which of the following statements is true?

Accepted Answer

On-line batch processing refers to the processing of large volumes of data at specific intervals while maintaining real-time access to the data. This allows stored information to be current while still processing large amounts of data in batches. Batch processing is still used today in many industries for tasks such as payroll processing or billing, although its use has decreased due to the development of more advanced technologies. Therefore, option A and D are incorrect. Option B is incorrect because on-line data entry is typically more accurate than batch input since it allows for immediate validation and correction of data.

Question 5

Something about which information is stored is

Accepted Answer

An entity is something about which information is stored in a database, such as a person, place, or thing.

Question 6

Computers store data by organizing smaller units of data into larger units,which have meaning to users.Data values that are stored in a physical space are called a

Accepted Answer

A field is the smallest unit of data that has meaning to users and is stored in a physical space.

Question 7

A general journal

Accepted Answer

A general journal is used to record infrequent or non-routine transactions. It is not used to record repetitive transactions or summary-level data for every account of the organization. It is also not specifically used for recording detailed data for any general ledger account that has individual sub-accounts.

Question 8

Concerning a master file,which of the following statements is false?

Accepted Answer

The statement "Its individual records are not changed" is false. Individual records in a master file can be changed and updated as transactions occur within the organization.

Question 9

A subsidiary ledger

Accepted Answer

A subsidiary ledger is a type of accounting ledger that stores detailed information and data for accounts in the general ledger that have individual sub-accounts. This helps to simplify the process of managing and recording large numbers of similar transactions. Unlike a general ledger, a subsidiary ledger contains detailed information, not summary-level data.

Question 10

Periodic updating of the data stored about resources and agents is

Accepted Answer

Batch processing involves periodic updating of data, where data is collected and processed at scheduled times.

Question 11

Federal Express stated in one of its mission statements that "positive control of each package will be maintained by utilizing ...electronic tracking and tracing systems." This is an example of which type of data processing?

Accepted Answer

The mention of "electronic tracking and tracing systems" implies that the data processing is being done in real-time to allow for immediate updating of package locations. Therefore, the correct choice is A.

Question 12

Characteristics of interest that need to be stored are

Accepted Answer

Characteristics of interest are attributes, which refer to the specific pieces of information that need to be stored about an entity or record. The other options listed are related terms in the context of databases, but do not directly address the information that needs to be stored.

Question 13

The set of fields that contain data about various attributes of the same entity forms a

Accepted Answer

A record is a set of fields that contain data about various attributes of the same entity.

Question 14

Which of the following is not a type of report provided to decision makers by the typical AIS?

Accepted Answer

AISs typically provide financial statements and managerial reports to decision makers, but customer satisfaction surveys conducted by third parties are typically not included in a company's AIS.

Question 15

The general ledger

Accepted Answer

The general ledger contains summary-level data for every account of the organization. It does not record infrequent or non-routine transactions, nor does it simplify the process of recording large numbers of repetitive transactions. While it may have individual sub-accounts for some accounts, it does not necessarily record all detailed data for every account with sub-accounts.

Question 16

Which statement below regarding the AIS and managerial reports is false

Accepted Answer

Traditionally, most AIS systems have focused primarily on financial data, and integrating operational data has often been a challenge, not a standard feature.

Question 17

Which of the following is not one of the four types of file processing?

Accepted Answer

The four types of file processing are creating, reading, updating, and deleting. "Altering" is not a common term used to describe file processing.

Question 18

An audit trail

Accepted Answer

An audit trail is a record or trail of transactions that provides evidence of the validity and accuracy of ledger postings. It is created to help auditors trace transactions from their source to their end. The purpose of an audit trail is to ensure that there is a documented, chronological record of business events that can be used to verify the accuracy and completeness of financial statements. The ledger and the general journal are part of the accounting system that provides information for the audit trail. The audit trail is not automatically created in every computer-based information system, but it can be designed to be created. An audit trail is not a characteristic of interest, but it is an essential requirement for financial reporting, regulatory compliance, and internal control purposes.

Question 19

Basic data storage concepts define both entities and attributes.An entity is something about which information is stored.Which item below would not be considered an entity?

Accepted Answer

A customer address is not an entity, but rather an attribute or property of the entity "customer".

Question 20

Related records grouped together form a(n)

Accepted Answer

Related records grouped together form a file. A field is a single piece of data, an entity is a concept or object with independent existence, and a database is a collection of related files.

Quiz 2: Overview of Business Processes