Question 1

________ arrange data in columns and rows, allowing you to read down or across to see different relationships.

Accepted Answer

B) Tables arrange data in columns and rows, allowing you to read down or across to see different relationships.

Question 2

A histograph is also known as a ________.

Accepted Answer

The answer of A histograph is also known as a...

Question 3

Which of the following statements is true regarding report decks?

Accepted Answer

A) When an organization needs a written report and plans to present that report at a meeting, a report deck can serve both functions. Producing one document instead of two saves time and money. Report decks can be used for any type of report.

Question 4

The core principles of Edward Tufte, a noted information designer, advocate all of the following EXCEPT ________.

Accepted Answer

E) Tufte recommends eliminating all distractions that do not help the audience understand the data. Data markers do help the audience understand the data. They should be subtle so as not to distract readers, but they should identify the specific points on a line graph that you are connecting.

Question 5

A coworker needs help to effectively design his report deck. You should advise him to ________.

Accepted Answer

A) To ensure consistency among all the slides in your report deck, establish your design features on a master slide. Formats on the master slide will be applied to all the slides in your presentation, which will save you time and effort.

Question 6

A copyright marking ________.

Accepted Answer

E) A copyright on each slide is important, since your audience may extract slides and present them out of context. The copyright will indicate to future readers that the slide originally came from a report deck that you or your company produced.

Question 7

Which of the following is recommended for effectively designing a slide deck?

Accepted Answer

C) Leave space for a tracker on the upper-left or upper-right corner of your slides. These trackers, sometimes called road signs, indicate the section of the deck, like a header on a word-processed report.

Question 8

A "road sign" on the upper-left or upper-right corner of your slides that indicate the section of the deck, is analogous to a ________ on a word-processed report.

Accepted Answer

B) These road signs indicate the section of the deck, like a header on a word-processed report.

Question 9

A ________ compares multiple items according to a single characteristic.

Accepted Answer

A horizontal bar chart is specifically designed to compare multiple items according to a single characteristic. The bars are positioned horizontally and their lengths represent the values they are comparing, allowing for easy visual comparison.

Question 10

A paired bar chart is also known as a ________.

Accepted Answer

A paired bar chart is also known as a tornado chart where two sets of data are compared side by side. It is called a tornado chart because the bars on one side are taller and mimic a "tornado" shape.

Question 11

A(n) ________ has a hybrid status, which means that it is partly report and partly presentation.

Accepted Answer

B) A report deck is a hybrid, partly report and partly presentation. Therefore writing a report using presentation software requires a new way of thinking about how to structure a report and how to design individual slides.

Question 12

Brynn hasn't created a report deck before, but thinks it would be an effective medium for her report. Her science-based analytical report will need to include a number of diagrams and photographs, and she is expected to present it at a meeting. Which of the following is true?

Accepted Answer

C) Many science-based organizations use PowerPoint to report the results of technical investigations because the software easily allows them to include photographs and diagrams.

Question 13

Report decks ________.

Accepted Answer

E) Report decks can be used for any type of report.

Question 14

The ________ lists all the headings in the report, along with the page numbers where the report sections begin.

Accepted Answer

E) The table of contents lists all the headings in the report, along with the page numbers where the report sections begin.

Question 15

PowerPoint report decks ________.

Accepted Answer

A) Report decks differ from traditional slide presentations because they are designed to be read as well as presented, and therefore they must be understandable without a presenter. Often, the writer sends the report deck as an email attachment, and the audience reads the report deck onscreen one slide at a time. Sometimes, the writer prints the report deck as a handout for participants at a meeting.

Question 16

Slides in a report deck ________.

Accepted Answer

A) Individual slides in a report deck need to be easy to follow. Each slide should communicate a clear and complete point.

Question 17

While drawing a graph, you plot the independent variable on the x-axis and dependent variable on the y-axis. Then you add a trend line and start plotting the variables. Which of the following types of graphs is being created by you?

Accepted Answer

The process described involves plotting independent and dependent variables on the x and y axis respectively, and adding a trend line, which is characteristic of a scatter plot. Paired bar charts involve comparing two sets of data using bars side by side. Histograms show frequency distributions of a single variable, and do not involve plotting independent and dependent variables. Pie charts display the proportion of different categories making up a whole.

Question 18

A 100% column chart ________.

Accepted Answer

A 100% column chart is used to compare parts of multiple items, showing the proportion of each part to the whole for each item.

Question 19

In the context of report decks, trackers on the slides are sometimes called ________.

Accepted Answer

D) Trackers on the slides are sometimes called road signs.

Question 20

If you want to represent the percentage of respondents in a survey who preferred your product to products from four of your competitors, the best graph to use would be a ________.

Accepted Answer

A pie chart is the best option for representing percentages because it shows the relative sizes of each group compared to the whole. This is particularly useful when comparing a small number of categories, such as in this case where there are only five options (your product and four competitors). A histogram is used to show the distribution of continuous data, a line chart is used to show trends over time, and a scatter plot is used to show the relationship between two variables.

Quiz 9: Preparing Business Reports