Question 1

The small window that displays descriptive text when you put the mouse pointer on an object or button is called a(n)________.
A) ContextualTip
B) ScreenTip
C) OptionTip
D) HelpTip

Accepted Answer

The small window that displays descriptive text when you put the mouse pointer on an object or button is called a ScreenTip. OptionTip and HelpTip are not commonly used terms, and ContextualTip may be too specific of a term.

Question 2

________ is the short cut key to access the Help window.
A) F2
B) F8
C) F3
D) F1

Accepted Answer

F1 is the shortcut key to access the Help window in most software programs.

Question 3

To close an unwanted shortcut menu or gallery menu without making a selection,press the ________ key.
A) Shift
B) ESC
C) Enter
D) Alt

Accepted Answer

The ESC key is commonly used to exit or cancel out of menus without making a selection.

Question 4

Special characters you can NOT use in file names are ________. A) $?$ / | < > * : ~ B) $?$ " / | < > * : C) $?$ " / | < > ; : D) $?$ " /\ | < > :

Accepted Answer

The characters " / | < > * : cannot be used in file names as they have special meanings in computer systems and can cause issues with file handling and storage.

Question 5

One-click access to the most commonly used commands,such as saving a file and undoing recent actions is available on the ________.
A) Task bar
B) Ribbon
C) Quick Access Toolbar
D) Mini toolbar

Accepted Answer

Quick Access Toolbar provides one-click access to the most commonly used commands such as saving a file and undoing recent actions. Taskbar is mainly used for managing open programs and accessing system tools. Ribbon contains all the tabs and commands related to the particular program. Mini toolbar appears when you select text and provides quick access to formatting tools.

Question 6

Files saved to an online workspace can be edited by ________.
A) only two people at the same time
B) more than one person, but NOT at the same time
C) more than one person at the same time
D) only one person at a time

Accepted Answer

Files saved to an online workspace can be accessed and edited by multiple people at the same time. This allows for collaboration and real-time updates.

Question 7

Three ways to save a file are to use the Save button on the Quick Access Toolbar,use the Save command on the Backstage view,and use the keyboard shortcut key ________.
A) ESC+S
B) Tab+S
C) Alt+S
D) Ctrl+S

Accepted Answer

Using the Ctrl+S keyboard shortcut is the fastest and most efficient way to save a file without having to navigate through menus or toolbars.

Question 8

A list of commands related to a selection that appears when you right-click is called a(n)________.
A) shortcut menu
B) dialog box
C) Mini toolbar
D) option menu

Accepted Answer

The list of commands that appear when you right-click on an object or selection is commonly referred to as a shortcut menu. It provides quick access to frequently used functions or options related to the selection.

Question 9

A paper copy of a document,spreadsheet,or presentation is called a(n)________.
A) soft copy
B) hard copy
C) page copy
D) print copy

Accepted Answer

A hard copy is a printed or physical copy of a document, spreadsheet, or presentation. A soft copy is the digital version of the same document. Page copy and print copy are not commonly used terms.

Question 10

When you are finished with a program,you should ________ the program to save system resources.
A) remove
B) exit
C) minimize
D) switch

Accepted Answer

When you exit a program, it terminates all the processes associated with it and releases the resources used by the program. This ensures that the system resources are not unnecessarily consumed by inactive programs, making them available for other programs to use. Removing a program implies uninstalling it from the system, which may not be necessary if you plan to use it again later. Minimizing a program only hides it from view but does not free up the system resources used by it. Switching between programs may also not free up system resources if the programs are still running in the background. Therefore, the best option is to exit the program when you are finished with it.

Question 11

Microsoft Office file names can be up to ________ characters,including the extension and the number of characters in the file path.
A) 255
B) 50
C) 300
D) 25

Accepted Answer

Microsoft Office file names can be up to 255 characters, including the extension and the number of characters in the file path.

Question 12

An online workspace provided by Microsoft is called the Windows Live ________.
A) SkyDrive
B) OnlineDrive
C) Windows Drive
D) WorkPlace

Accepted Answer

The correct online workspace provided by Microsoft is called SkyDrive. B, C, and D are not the correct names for the online workspace provided by Microsoft.

Question 13

Until you save your work,it is stored in the ________ memory on your computer.
A) hard drive
B) temporary
C) CD drive
D) USB flash drive

Accepted Answer

Until you save your work, it is stored in the temporary memory (RAM) on your computer. The hard drive, CD drive, and USB flash drive are all types of permanent storage, but they are not used until the data is saved from temporary memory.

Question 14

As you work,you should save your word at least every ________.
A) two minutes
B) twenty minutes
C) ten minutes
D) thirty minutes

Accepted Answer

Saving your work every ten minutes ensures that you don't lose too much progress if your computer crashes or the program crashes. It's a good habit to get into to prevent frustration and lost work. Saving every two or twenty minutes may not be frequent enough, while saving every thirty minutes might be too infrequent.

Question 15

To avoid wasting ink and paper,you should do a ________ before printing.
A) document view
B) page preview
C) page view
D) print preview

Accepted Answer

Print preview allows you to see how the document will look when it's printed, so you can check for any errors or formatting issues before actually printing it out. This can help you avoid wasting ink and paper on unnecessary prints.

Question 16

When you close a program,if you have made changes to the file,a dialog box opens,asking if you wish to ________ your changes.
A) import
B) discard
C) copy
D) save

Accepted Answer

When you close a program after making changes to a file, you should choose to save your changes. This will ensure that your work is not lost and that the changes you made are kept for the next time you open the file. Choosing to discard changes will result in your work being lost, and importing or copying does not apply to saving changes when closing a program.

Question 17

Microsoft OneNote is a program used to develop presentation slides.

Accepted Answer

Microsoft OneNote is a program used for note-taking and organizing information, it is not primarily used for developing presentation slides. However, OneNote can be used in conjunction with other Microsoft programs like PowerPoint to enhance presentations.

Question 18

When you open a file in ________,you must click the Enable Editing button before you can edit,save,or print the contents.
A) Shield View
B) Safeguard View
C) Defensive View
D) Protected View

Accepted Answer

Protected View is activated in Microsoft Office when you open documents or files that could potentially pose a security risk. This feature temporarily restricts editing and allows you to view the contents without enabling dangerous content such as malicious macros or active content. To edit, save, or print the file, you must first click the Enable Editing button in the yellow bar at the top of the document window.

Question 19

According to the textbook,Microsoft provides ________ of free password protected online storage.
A) 25 GB
B) 250 GB
C) 100 MB
D) 25 MB

Accepted Answer

Microsoft provides 25 GB of free password protected online storage through OneDrive, formerly known as SkyDrive.

Question 20

In each program's ________ window,you can find step-by-step instructions for specific procedures.
A) Assistance
B) Support
C) Help
D) Utility

Accepted Answer

The "Help" window contains step-by-step instructions for specific procedures within a program. "Assistance" and "support" may also provide help, but they are not specific to a program and may include broader forms of assistance such as customer service. "Utility" typically refers to software designed for specific tasks, and may or may not include a help section.

Quiz 23: Common Features,workshop 1: Understanding the Common Features of Microsoft Office

The small window that displays descriptive text when you put the mouse pointer on an object or button is called a(n) ________.

________ is the short cut key to access the Help window.

To close an unwanted shortcut menu or gallery menu without making a selection,press the ________ key.

Special characters you can NOT use in file names are ________.

One-click access to the most commonly used commands,such as saving a file and undoing recent actions is available on the ________.

Files saved to an online workspace can be edited by ________.

Three ways to save a file are to use the Save button on the Quick Access Toolbar,use the Save command on the Backstage view,and use the keyboard shortcut key ________.

A list of commands related to a selection that appears when you right-click is called a(n) ________.

A paper copy of a document,spreadsheet,or presentation is called a(n) ________.

When you are finished with a program,you should ________ the program to save system resources.

Microsoft Office file names can be up to ________ characters,including the extension and the number of characters in the file path.

An online workspace provided by Microsoft is called the Windows Live ________.

Until you save your work,it is stored in the ________ memory on your computer.

As you work,you should save your word at least every ________.

To avoid wasting ink and paper,you should do a ________ before printing.

When you close a program,if you have made changes to the file,a dialog box opens,asking if you wish to ________ your changes.

Microsoft OneNote is a program used to develop presentation slides.

When you open a file in ________,you must click the Enable Editing button before you can edit,save,or print the contents.

According to the textbook,Microsoft provides ________ of free password protected online storage.

In each program's ________ window,you can find step-by-step instructions for specific procedures.