Question 1

The shortcut key method to begin a New E-mail, Appointment, or Task is ________, depending on which component you are currently displaying.
A)Shift+N
B)Alt+N
C)Ctrl+N
D)N

Accepted Answer

Ctrl+N is the standard shortcut key used in many applications, including email clients, to create a new item such as an email, appointment, or task.

Question 2

Each Outlook component contains a Ribbon and toolbars that provide access to commands.

Accepted Answer

Each Outlook component such as Mail, Calendar, Tasks, etc. contains a Ribbon and toolbars that provide access to commands.

Question 3

A small month calendar that is used to select different dates quickly is the ________.
A)Work Calendar
B)Daily Schedule
C)To-Do Bar
D)Date Navigator

Accepted Answer

The Date Navigator is a small calendar that allows users to quickly select and navigate different dates.

Question 4

The style that provides a header to the message listing the person the message is from, when it was sent, who the recipients were, the Subject, and the file name of attachments is called the ________.
A)E-mail Style
B)Memo Style
C)Table Style
D)Conversation Style

Accepted Answer

The Memo Style is used for internal communication and typically includes a header with details such as the sender, date, recipients, subject, and any attachments.

Question 5

Tasks appear on the ________ List in the main window of the Tasks component.
A)To_Do
B)Notes
C)Schedule
D)Contacts

Accepted Answer

The To-Do list is a list of tasks or activities that need to be completed. Therefore, tasks will appear on the To-Do list in the Tasks component. Notes, Schedule, and Contacts are separate components within the program and would not be where tasks appear.

Question 6

Keeping track of e-mail addresses is much easier when you use the ________ component of Outlook.
A)Contacts
B)Navigation
C)Calendar
D)Reading Pane

Accepted Answer

The Contacts component of Outlook is specifically designed for managing and organizing contact information, including e-mail addresses.

Question 7

You can organize your schedule and set up reminders using Outlook's ________ component.
A)Contacts
B)Task
C)Mail
D)Calendar

Accepted Answer

Outlook's Calendar component is specifically designed for organizing schedules and setting up reminders.

Question 8

Your supervisor, Joan, has sent you a very important e-mail message. To the right of the message in the Inbox, this message will display a(n)________.
A)asterisk
B)flag
C)paper clip
D)exclamation point

Accepted Answer

An exclamation point is typically used to indicate an important or high-priority email message in an inbox.

Question 9

An advantage of e-mail over snail mail is the ability to instantly send and receive messages anywhere in the world via the Internet.

Accepted Answer

E-mail can be sent and received instantly anywhere in the world as long as there is an internet connection, making it quicker than traditional snail mail.

Question 10

To create a new note, click the Notes button on the Navigation Pane and then click ________.
A)New Note on the Insert tab
B)New Note on the Home tab
C)Create Note on the Home tab
D)Create Note on the Insert tab

Accepted Answer

The correct option is "New Note on the Home tab" because typically, the Home tab in applications like Microsoft Outlook contains options for creating new items, including notes.

Question 11

When you receive a message, you can ________ it to someone who did not originally receive it.
A)Mail
B)Forward
C)Reply
D)Send

Accepted Answer

Forwarding a message involves sending it to someone who was not originally included in the communication.

Question 12

Using a rule, you can apply ________ to appointments on your calendar to help remind yourself that a meeting is important.
A)asterisks
B)a graphic
C)exclamation points
D)conditional formatting

Accepted Answer

Conditional formatting is a feature that allows you to automatically apply formatting, such as colors or icons, to calendar appointments based on specific criteria, helping to highlight important meetings.

Question 13

When you set up a(n)________, you can use the name of the list in the address box of new e-mail messages.
A)activity list
B)contacts list
C)distribution list
D)group list

Accepted Answer

A distribution list allows you to send emails to multiple recipients by using a single name in the address box.

Question 14

Messages that share the same subject line, and can be collapsed or expanded as needed are called ________.
A)conversations
B)threads
C)topics
D)themes

Accepted Answer

The answer of Messages that share the same subject line,...

Question 15

When you reply to an e-mail, Outlook automatically enters the ________ to the appropriate boxes.
A)recipients
B)themes
C)files
D)signatures

Accepted Answer

When you reply to an email, Outlook automatically enters the recipients' email addresses in the appropriate boxes (To, Cc, etc.) based on the original email.

Question 16

The ________ button sends a message to everyone in the To and Cc text boxes.
A)Reply
B)Send
C)Reply All
D)Forward

Accepted Answer

The answer of The ________ button sends a message to...

Question 17

In Outlook, you can use ________ to help you organize your work by grouping together similar items and assigning a group name and color.
A)colors
B)flags
C)graphics
D)Categories

Accepted Answer

Categories in Outlook allow you to group similar items together by assigning a group name and color, helping to organize your work efficiently.

Question 18

Activities on the Outlook ________ list can be scheduled, categorized, marked as complete, or assigned to other people.
A)Schedule
B)Contacts
C)Calendar
D)Tasks

Accepted Answer

The Tasks list in Outlook allows users to schedule, categorize, mark tasks as complete, or assign them to others.

Question 19

A feature that provides a quick overview of the calendar, upcoming appointments, and tasks is the ________.
A)Notes Bar
B)Date Navigator
C)Daily Calendar
D)To-Do Bar

Accepted Answer

The To-Do Bar in calendar applications provides a quick overview of upcoming appointments, tasks, and sometimes even a mini calendar, making it a comprehensive feature for managing schedules.

Question 20

________ messages is a good method to document a conversation.
A)Forwarding
B)Printing
C)Saving
D)Deleting

Accepted Answer

The answer of ________ messages is a good method to...

Quiz 5: Excel

The shortcut key method to begin a New E-mail, Appointment, or Task is ________, depending on which component you are currently displaying.

Each Outlook component contains a Ribbon and toolbars that provide access to commands.

A small month calendar that is used to select different dates quickly is the ________.

The style that provides a header to the message listing the person the message is from, when it was sent, who the recipients were, the Subject, and the file name of attachments is called the ________.

Tasks appear on the ________ List in the main window of the Tasks component.

Keeping track of e-mail addresses is much easier when you use the ________ component of Outlook.

You can organize your schedule and set up reminders using Outlook's ________ component.

Your supervisor, Joan, has sent you a very important e-mail message. To the right of the message in the Inbox, this message will display a(n) ________.

An advantage of e-mail over snail mail is the ability to instantly send and receive messages anywhere in the world via the Internet.

To create a new note, click the Notes button on the Navigation Pane and then click ________.

When you receive a message, you can ________ it to someone who did not originally receive it.

Using a rule, you can apply ________ to appointments on your calendar to help remind yourself that a meeting is important.

When you set up a(n) ________, you can use the name of the list in the address box of new e-mail messages.

Messages that share the same subject line, and can be collapsed or expanded as needed are called ________.

When you reply to an e-mail, Outlook automatically enters the ________ to the appropriate boxes.

The ________ button sends a message to everyone in the To and Cc text boxes.

In Outlook, you can use ________ to help you organize your work by grouping together similar items and assigning a group name and color.

Activities on the Outlook ________ list can be scheduled, categorized, marked as complete, or assigned to other people.

A feature that provides a quick overview of the calendar, upcoming appointments, and tasks is the ________.

________ messages is a good method to document a conversation.