Question 1

Since letters have been used traditionally as a personal form of communication,letter reports tend to use the personal style.

Accepted Answer

Letter reports are often written using a personal tone and language, as they are typically addressed to a specific individual or group and aim to convey a personal message or recommendation. Therefore, the use of the personal style is common in letter reports.

Question 2

All short reports in business analyze information and make recommendations.

Accepted Answer

False

Question 3

The majority of the reports written within companies are routine operational reports.

Accepted Answer

Routine operational reports are common within companies as they cover the day-to-day operations of the business, such as sales reports, inventory reports, and financial reports. These reports provide important information to help management make informed decisions and track the performance of the organization.

Question 4

The first two pages of a long,formal report contain identification information.

Accepted Answer

The identification information typically includes the title of the report, the name of the recipient, the name of the author or organization, and the date. This information is usually presented on the cover page and the following page, which is often referred to as the title page.

Question 5

Internal problem-solving reports are typically assigned to an employee.

Accepted Answer

Internal problem-solving reports are usually assigned to an employee within the organization who is responsible for identifying and addressing issues or challenges affecting the company's operations, processes, or performance. The employee may be a member of the management team, a department head, or a staff member with relevant expertise or experience. The purpose of the report is to provide a comprehensive analysis of the problem, identify potential solutions, and recommend a course of action to address the issue. The report may be presented to senior management, stakeholders, or other decision-makers within the organization for review and approval.

Question 6

Since readers of the shorter,informal reports are not likely to understand their context and purpose,the reports require substantial introductory material.

Accepted Answer

The answer of Since readers of the shorter,informal reports are...

Question 7

In the context of the levels of report formality,below the short report form is a form that presents the information as a letter report.

Accepted Answer

The letter report form is a level of formality above the short report form.

Question 8

The writing in shorter reports tends to be more personal than in long reports.

Accepted Answer

Shorter reports usually focus on highlighting the most important information and conveying it in a clear and concise manner. As a result, the writing tends to be more straightforward and personal in nature. In contrast, longer reports often require a more formal style of writing due to their complexity and the need to present a comprehensive analysis of the topic.

Question 9

The boundaries of the investigation you undertook as part of your report are referred to as the facts of authorization.

Accepted Answer

The boundaries of the investigation are referred to as the scope or parameters, not facts of authorization.

Question 10

Because shorter reports usually solve nonroutine,complex problems,such reports are organized indirectly.

Accepted Answer

The answer of Because shorter reports usually solve nonroutine,complex problems,such...

Question 11

A report written in the direct order presents the supporting information before stating its main conclusion or recommendation.

Accepted Answer

The answer of A report written in the direct order...

Question 12

Since letters are written using the personal style of communication,they should use the direct order.

Accepted Answer

The answer of Since letters are written using the personal...

Question 13

Unlike other reports,the short report does not use graphics,an appendix,or a bibliography.

Accepted Answer

The answer of Unlike other reports,the short report does not...

Question 14

The more informal the situation,the more elaborate a report is likely to be.

Accepted Answer

The more informal the situation, the less elaborate a report is likely to be. Informal situations often call for more concise and informal writing styles, while formal situations may require more intricate and precise language.

Question 15

All feasibility studies must end with a recommendation.

Accepted Answer

The answer of All feasibility studies must end with a...

Question 16

Coming after the prefatory pages,the first section of a long,formal report is the introduction.

Accepted Answer

The introduction typically follows the prefatory pages in a long, formal report.

Question 17

As the need for formality and extensive content decreases,the makeup of the report changes.

Accepted Answer

As the need for formality and extensive content decreases, reports tend to become more concise and informal. They may also incorporate more visual aids and graphics to enhance understanding.

Question 18

In addition to displaying the report title,the title page of a formal report identifies the recipient and the writer.

Accepted Answer

The title page of a formal report typically includes the title of the report, the recipient (such as the company or organization requesting the report), and the name and position of the writer or writers responsible for the report.

Question 19

Problem-solving reports are true persuasive messages.

Accepted Answer

The answer of Problem-solving reports are true persuasive messages....

Question 20

Because email and memos are primarily communication between people who do not know each other,they are usually formal.

Accepted Answer

Email and memos can be both formal and informal depending on the relationship and purpose of communication between the recipient and sender.

Quiz 12: Creating the Right Type of Report