Question 1

When you edit someone else's work without knowing their goal,you run the risk of making the piece less effective.

Accepted Answer

Editing someone else's work without understanding their goal can lead to changes that may alter the intended message or tone, thereby making the overall piece less effective. It is important to communicate with the original author and understand their purpose before making any edits.

Question 2

When you begin the ________,focus your attention on content,organization,style,and tone.
A)production process
B)editing process
C)revision process
D)research process

Accepted Answer

The revision process involves reviewing and improving the content, organization, style, and tone of a piece of writing. The production process deals with actually creating the product, the editing process involves making corrections to language and grammar, and the research process involves gathering information before the writing process. Therefore, the revision process is the most appropriate choice for focusing on these elements.

Question 3

When reviewing the conclusion,you must make sure the recommendations are complete.

Accepted Answer

False

Question 4

During the revision process,how should you treat the most important ideas in a message?
A)Verify your research
B)Use bold and italics generously to highlight important ideas
C)Prioritize ideas based on corporate norms
D)Do a second pass at the outline to make sure you hit all the key points
E)Make sure they get the most attention in the document and are in the most prominent positions

Accepted Answer

During the revision process, it is important to ensure that the most important ideas in a message receive the most attention in the document and are placed in prominent positions. This helps to ensure that the key messages are communicated effectively and that the reader is able to understand them clearly. Using bold and italics can also be helpful in emphasizing important ideas, but it is important to not overuse these formatting options as it can be distracting for the reader. Prioritizing ideas based on corporate norms is not necessarily the best approach as it may not align with the needs of the reader or the goals of the communication. Similarly, verifying research and doing a second pass at the outline are important steps in the revision process, but they do not directly address how to treat the most important ideas in a message.

Question 5

Which of the following should be the goal of a well-written document?
A)To verbally and nonverbally convey the intended message
B)A mobile friendly typeface
C)Visual appeal
D)Understanding the readers intent
E)A high score on a readability index

Accepted Answer

A well-written document should effectively convey the intended message both verbally and nonverbally to ensure clear communication.

Question 6

In business communication,the ________ of a message usually have the greatest impact on the readers.
A)body paragraphs
B)appendix sections
C)topics and subtopics
D)beginning and ending sections

Accepted Answer

The beginning and ending sections of a message, such as the introduction and conclusion, are the most crucial because they set the tone and grab the reader's attention. These sections provide the main idea and summary of the message, which are critical for keeping the reader engaged and interested in reading further. The body paragraphs and appendix sections are also important but do not have as significant of an impact on the reader as the beginning and ending sections. Topics and subtopics are important for organizing the information but do not necessarily have the greatest impact on the reader.

Question 7

Which of the following should be considered during the first round of proofreading and revision?
A)Checking spelling and grammar
B)Making sure visual aids match the text
C)Inserting heading and subheadings
D)Including all the key points researched
E)Making sure the document accomplishes its goals

Accepted Answer

The answer of Which of the following should be considered...

Question 8

When reviewing a message for organization what should you look for?
A)Enough information to satisfy the readers needs
B)If the reader has enough background information to understand the message
C)If all the information is accurate
D)All points are covered in a logical order
E)If the information is relevant to the audience

Accepted Answer

When reviewing a message for organization, it is important to look for whether all points are covered in a logical order. This helps to ensure that the information is presented in a clear and understandable manner. While the other options are important considerations in reviewing a message, D is specifically related to organization.

Question 9

Why is it important to revise messages carefully?
A)To verify the research
B)To ensure the message gets results
C)To compose it based on writer's needs
D)To keep the message flexible and unfocused
E)To allow the message to be viewed on a mobile device

Accepted Answer

Revising messages carefully can ensure that the message is effective in achieving its intended results. It allows the writer to refine the language, structure, and content of the message to make it more persuasive and clear to the intended audience.

Additionally, revision can help catch any errors or inconsistencies in the message that could otherwise detract from its effectiveness, such as typos or unclear arguments. By carefully reviewing and editing the message, the writer can ensure that it is as strong and impactful as possible.

Question 10

During the revision process,when does it make the most sense to review the organization of a message?
A)After you have verified that you have the right content
B)Right before printing or sending,as a final quality check
C)While you are reviewing technical issues such as typeface selection
D)After you replace all the headings
E)During proofreading

Accepted Answer

It makes the most sense to review the organization of a message after verifying that you have the right content. This helps ensure that the message flows logically and effectively conveys the intended message. Reviewing organization before finalizing technical issues, such as typeface selection, can also be helpful. Proofreading is focused on catching errors, not overall organization.

Question 11

Which of the following will an audience judge based on the quality of your writing?
A)The depth of the research
B)The focus of the topic sentences
C)The amount of time spent proofreading
D)The quality of your thinking
E)The readability index

Accepted Answer

The quality of your thinking is reflected in the quality of your writing.

Question 12

Briefly explain what the opening of a document should accomplish.

Accepted Answer

The answer of Briefly explain what the opening of a...

Question 13

Which of the following is an important point to verify when you are evaluating the content of a draft?
A)That the primary readers are clearly identified
B)That all information is accurate,relevant,and complete
C)That no points are repeated
D)That headings and subheadings are incorporated
E)That all information is given the same space and attention

Accepted Answer

It is important to verify that the content is accurate, relevant, and complete before finalizing the draft. This ensures that the final product is of high quality and meets the goals of the document. The other options are also important, but ensuring accuracy and completeness is a crucial step in the evaluation process.

Question 14

Which of these is an important goal when you are evaluating the content of a message?
A)Verifying that it's easy to identify sources of information
B)Making sure all ideas get the same amount of space
C)Ensuring a good balance of general and specific information
D)Verifying that the message is long enough for corporate guidelines
E)Showing an interesting use of color and contrast

Accepted Answer

Ensuring a good balance of general and specific information is important when evaluating the content of a message. This helps to make sure that the message provides enough background information for the reader to understand the topic, while also providing specific details to support the main idea. Verifying sources of information is also important, but is more related to the credibility of the message than the content itself. The other options (B, D, E) are not important goals when evaluating the content of a message.

Question 15

After ensuring a document accomplishes its goals,what should be looked at in the next review of the document?
A)Readability,clarity,and conciseness
B)Proper channel
C)Audience analysis
D)Mechanics
E)Format

Accepted Answer

Readability, clarity, and conciseness are important factors to consider in the next review of a document to ensure that it is easily understood by the reader. Proper channel, audience analysis, mechanics, and format can also be reviewed but improving the readability, clarity, and conciseness of a document should be prioritized.

Question 16

Which of the following should be the goal when evaluating and revising the work of others?
A)Rewriting the message in your style
B)Adding interest to the message
C)Making the piece more effective
D)Changing the emphasis of the message
E)Helping the writer learn editing skills

Accepted Answer

The goal of evaluating and revising the work of others should be to make the piece more effective. This means improving clarity, coherence, and persuasiveness, among other factors. It does not necessarily involve rewriting the message in your own style or changing its emphasis, as these could potentially distort the original intent of the author. Additionally, while helping the writer learn editing skills can be a beneficial outcome of the process, it should not be the primary goal.

Question 17

When you need to revise a long,complex document
A)start the process as soon as you've finished your first draft.
B)start by focusing on misspelled words and grammar errors.
C)save time by multitasking while you're revising the document.
D)try to put your draft aside for a couple of days before you start.

Accepted Answer

By putting your draft aside for a couple of days, you can approach the document with fresh eyes and a clear mind. This can help you catch mistakes and make improvements that you may have missed when you were entrenched in the writing process.

Question 18

The optimum amount of time and effort required for the revision step depends on
A)Whether you've chosen the direct or indirect approach
B)Whether you initiated the message or it was assigned to you
C)The medium you've chosen and the nature of your message
D)Your status in the organization
E)The action you are asking your readers to take

Accepted Answer

The medium you've chosen and the nature of your message can greatly impact how much time and effort is required for the revision step. For example, if you're writing a complex report that will be read by multiple stakeholders, you'll likely need to devote more time to revising and editing than if you're sending a quick email to a colleague. Additionally, different mediums (such as email versus a formal letter) may require different levels of formality and attention to detail. Therefore, understanding the medium and nature of your message is key to determining the optimum amount of time and effort required for revision.

Question 19

Revising your message is important because readers are likely to equate the quality of your writing with the quality of your thinking.

Accepted Answer

Revising your message allows you to clarify your ideas, improve the organization of your writing, and correct any errors, which can enhance the clarity and effectiveness of your communication. By demonstrating that you have taken the time to revise and refine your message, you are signaling to your readers that you respect their time and value their understanding, which can help build credibility and trust.

Question 20

During which part of the review process should you check to see if a better arrangement of information would be more effective?
A)When evaluating for content
B)When evaluating for organization
C)When evaluating for style
D)When evaluating for tone
E)When evaluating for accuracy

Accepted Answer

Checking for a better arrangement of information falls under the category of organization. In this stage, the focus is on improving the structure, flow, and logical sequencing of the content for better clarity and comprehension.

Quiz 6: Completing Business Messages

When you edit someone else's work without knowing their goal,you run the risk of making the piece less effective.

When you begin the ________,focus your attention on content,organization,style,and tone.

When reviewing the conclusion,you must make sure the recommendations are complete.

During the revision process,how should you treat the most important ideas in a message?

Which of the following should be the goal of a well-written document?

In business communication,the ________ of a message usually have the greatest impact on the readers.

Which of the following should be considered during the first round of proofreading and revision?

When reviewing a message for organization what should you look for?

Why is it important to revise messages carefully?

During the revision process,when does it make the most sense to review the organization of a message?

Which of the following will an audience judge based on the quality of your writing?

Briefly explain what the opening of a document should accomplish.

Which of the following is an important point to verify when you are evaluating the content of a draft?

Which of these is an important goal when you are evaluating the content of a message?

After ensuring a document accomplishes its goals,what should be looked at in the next review of the document?

Which of the following should be the goal when evaluating and revising the work of others?

When you need to revise a long,complex document

The optimum amount of time and effort required for the revision step depends on

Revising your message is important because readers are likely to equate the quality of your writing with the quality of your thinking.

During which part of the review process should you check to see if a better arrangement of information would be more effective?