A department manager manages to procure a sum of $12,000 for a project as opposed to the $15,000 budget put forth by his subordinate. Which of the following is the most positive way of putting across this message?
A) The accounting department has refused to grant the full amount that you have stated. A sum of $12,000 has been approved instead and has been credited to the project's account.
B) You must be well aware of the current economic slump. As a result, I have not been able to procure the amount as suggested in the budget. An amount of $12,000 has been credited to the project's account.
C) The sum of $15,000 has been rejected. It has been credited to the project's account. Contact me for further assistance.
D) Funds have been credited to the project's account. The $12,000 that has been granted should allow you to complete the project. For options or assistance, you can contact me.
E) I will not be able to comply to the request. If you can cut the budget by $3000, the funds will be granted. Contact me with a revised budget at the earliest to proceed with the project.

Question

Quizplus · Accepted Answer

Choice D presents the message in a positive and supportive way, acknowledging the financial constraints but also providing assurance that the project can still be completed with the granted funds. It also offers assistance and options for the subordinate. Choices A, B, and C have negative connotations and may demotivate the subordinate, while choice E places the burden on the subordinate to revise the budget.

A Department Manager Manages to Procure a Sum of $12,000