A document provided to vendors to ask them to propose hardware and system software that will meet the requirements of your new system is a request for proposal.

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A request for proposal (RFP) is a document that outlines the specifications and requirements for a particular project or system, and invites vendors to submit proposals that detail how they would meet those requirements. The RFP process is often used to solicit bids from multiple vendors and compare their proposed solutions before making a final decision.

A Document Provided to Vendors to Ask Them to Propose