What should you always do before sending out correspondence?
A) Create several back-up files.
B) Read it aloud.
C) Send it to your boss.
D) Send it through a online plagiarism software.

Question

Quizplus · Accepted Answer

It is difficult to anticipate how every one of your readers will interpret your message, but these five guidelines will help you compose correspondence that achieves clarity and maintains goodwill with your readers:
Allow yourself more time to design messages about sensitive issues or that might be subject to misreading or misinterpretation.
Anticipate the emotional impact of messages that will convey negative or disappointing news (e.g., rejection letter, termination notice).
Always analyze your reader as carefully as possible, particularly the reader's frame of reference and attitude toward both you and your subject.
Read aloud what you have written.
For any especially difficult message, compose the message, save the draft, and then let it sit for a while. Later, read the message aloud to check for clarity and courtesy.

What Should You Always Do Before Sending Out Correspondence