In the current age, having paper quizzes in academic departments is a hassle. The traditional paper-based methods make it difficult to store, grade, and access documents.
Fortunately, a solution to this problem is to convert these paper quizzes or assignments into digital document formats. These can be stored online or on desktops.
But what is the most effective way to convert paper documents into digital formats? What are the steps involved in the process? What are the advantages of this for educators? Read this detailed guide to learn all this!
Image-to-Text Converter — Best Way to Digitize Paper Quizzes
An image-to-text converter is a tool that detects and extracts text from images via Optical Character Recognition (OCR) technology and converts it into editable text.
So, with such a tool, non-editable text written on a paper document can be copied, pasted, and edited without manually typing it.
Want the perfect converter? Try Imagetotext.io; it uses advanced OCR technologies to extract text from images accurately.
We’re suggesting this tool for a few reasons, which are as follows.
- It is free to use for up to three images in one go
- It uses advanced OCR technology to convert image to text accurately
- It supports multiple languages
- It has an easy-to-use interface
This tool can also be used whether the desired quizzes contain handwritten or printed text. It also works well to detect text from low-resolution images.
Note: If you have another tool in your mind that offers similar features, especially the level of text-extraction accuracy, you can go for that tool as well.
How to Use the Image-to-Text Tool to Convert Old Quizzes?
The following steps have to be followed for converting paper quizzes into digital ones with the said tool.
Step 1: Scan or Take Photos of Your Paper Quizzes
The first step is to either scan the quiz using a scanner or take a high-resolution photo with your smartphone.
Whatever you do, ensure that:
- The paper is flat and without any folds or shadows.
- The text is clear and readable.
- The image is well-lit with no blurs, as these can affect the conversion accuracy.
Step 2: Upload the Image to the Tool
Once you have a clear image of the quiz, open Imagetotext.io and access the image input box.
Directly upload the image into the tool by clicking on the Browse button. Alternatively, you can also drag and drop the image, copy and paste it, or paste its URL if it’s available online.
The image input box turns like this once the image is uploaded:
Note: If you have multiple quizzes, upload them all using the same process. Doing so automatically activates batch processing, which saves time.
Step 3: Convert and Review the Text
Once the images are uploaded, click the Submit and Extract button to initiate text extraction. Wait 2 to 3 seconds until the tool converts the image to text.
Once the text is converted, it will appear on the screen like this:
Don’t forget to carefully review the text for any inaccuracies.
Although the tool is quite accurate, minor errors may still occur, especially if the original quiz has handwritten or decorative fonts.
Step 4: Export the Digital Text
Once you’ve reviewed the text, click on the Download icon to save the extracted text in TXT document versions.
You can also copy the text and paste it into a Word document if you want to work on the structure or add some design element to the digital quiz.
You now have a fully editable, digital version of your quiz ready to use!
Tips for Accurate Image-to-Text Conversion
To make image-to-text conversion most accurate, here are some tips you should follow:
Use High-Resolution Images—Whether you scan the quiz or take a photo of it, make sure it is clear, and all the details are captured for better conversion results.
Avoid Shadows and Blurs—Proper lighting and focus are essential. Even a small shadow or blur can decrease the accuracy of OCR process.
Review Converted Text—Always proofread the converted text. Minor errors can happen, especially with complex formatting or unusual fonts.
Go for Batch Processing—If you have multiple quizzes, upload them all at once to save time.
Why Should Educators Digitize Quizzes?
Digitizing paper-based quizzes has many advantages in the education sector, such as:
To Grade Automatically—Quizzes in digital format can be integrated with learning management systems (LMS) for automatic grading.
To Provide Instant Feedback—Digital platforms that support auto-grading allow teachers to provide instant feedback to students, which improves their learning process.
To Make Quiz-taking Environmentally-Friendly—Reducing paper use is a step towards creating an eco-friendly learning environment.
To Make Quizzes Portable—Digital quizzes are accessible from any device, anywhere, which eliminates the need to carry physical copies.
Conclusion
Paper-formed quizzes are difficult to manage. However, if you convert them into digital documents, it becomes easier to grade them and access them.
While there are many ways to digitize paper-based documents, image-to-text converters stand out as being the fastest yet easiest to use.
To convert the quiz to a document, upload the quiz image or scanned copy to an image-to-text tool, convert it, and download it in editable digital format.