Question 1

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment.
-Which of the following can't Duncan use to generate a data source?
A) Word
B) Excel
C) PowerPoint
D) Access

Accepted Answer

PowerPoint is a presentation software which is not suitable for generating data sources. Meanwhile, Word, Excel, and Access are all capable of generating data sources.

Question 2

When you have used the dialog box to convert text to a table, if the result is not what you expect, _______ the conversion and then review the text to make sure it is set up consistently.
A) redo
B) undo
C) revisit
D) cancel

Accepted Answer

To correct the converted table, you need to undo the conversion and check the text to make sure it is set up consistently. Redo and revisit are not relevant options here. Cancel will simply close the dialog box without making any changes.

Question 3

In the Mail Merge Recipients dialog box, to remove an individual _______ from a merge, you can deselect its check box in the leftmost column.
A) header
B) value
C) field
D) record

Accepted Answer

In Mail Merge Recipients dialog box, we have an option of selecting recipients from a list. Each recipient is a record in the list, with associated fields. To remove the particular recipient we can deselect the checkbox present on the leftmost column of each record. Hence, the correct choice is D) record.

Question 4

As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word.
-Which of the following is NOT a true statement Thomas can make as he introduces you to merging documents?
A) As long as you use the brackets, you can type merge fields into the main document on your own.
B) A record is the information about one individual or object.
C) Each row of data in a table makes up a complete record.
D) A data source is a table of information.

Accepted Answer

The statement "As long as you use the brackets, you can type merge fields into the main document on your own" is not entirely true. While it is true that merge fields require the use of brackets, there is a specific syntax that must be followed in order to properly insert merge fields into a document. Simply typing brackets around information will not automatically create a merge field.

Question 5

As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word.
-Thomas tells you that information sorted from A to Z is an example of information sorted in _______ order.
A) descending
B) ascending
C) chronological
D) high-low

Accepted Answer

A to Z is generally considered to be from lowest to highest value, so it is an example of ascending order.

Question 6

As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word.
-Where does Thomas tell you the merge field names go in your data source?
A) first column
B) bottom row
C) rightmost column
D) header row

Accepted Answer

Thomas tells you that the merge field names should go in the header row of your data source.

Question 7

To open the Convert Text to Table dialog box, click the _______ tab, click the Table button in the Tables group, and then click Convert Text to Table.
A) FORMAT
B) LAYOUT
C) INSERT
D) CONVERT

Accepted Answer

To access the Convert Text to Table dialog box, we need to navigate to the INSERT tab, then click on the Table button in the Tables group, and finally click Convert Text to Table.

Question 8

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment.
-As Duncan gets started, he considers precisely what a data source is. Which of the following is the best definition of a data source?
A) a file with address information
B) a file that contains the information you want to send to clients
C) a file with information organized into fields and records
D) a file with variable information inserted into a main document

Accepted Answer

A data source is a file or database that contains information organized into fields and records. It serves as a reference for generating customized documents or reports. Options A, B, and D are not accurate definitions of a data source, as they only describe specific types of files or their contents.

Question 9

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment.
-Duncan's first step in creating a data source is to click the _______ in the Start Mail Merge group.
A) Mailings tab
B) Select Recipients button
C) Type New List
D) New Address List

Accepted Answer

The first step in creating a data source for a mail merge is to click the "Select Recipients" button in the Start Mail Merge group.

Question 10

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment.
-Which of the following would Duncan typically use as a separator character?
A) commas
B) ampersands
C) periods
D) asterisks

Accepted Answer

Duncan would typically use commas as a separator character. This is a common practice in writing and formatting lists, separating items or phrases with a comma to make the list more clear and concise.

Question 11

Word supports most of the Avery _______ formats.
A) header
B) label
C) record
D) field

Accepted Answer

Avery labels are used for printing address labels, shipping labels, and mailing labels. Word supports most of the Avery label formats, which makes it easier for users to create labels without having to manually set up the label format.

Question 12

-The item marked 3 in the accompanying figure is the _______ Record button.
A) First
B) Main
C) Previous
D) Next

Accepted Answer

The answer of 
-The item marked 3 in the accompanying...

Question 13

-The item marked 4 in the accompanying figure is the _______ Record button.
A) First
B) Main
C) Previous
D) Next

Accepted Answer

The item marked 4 in the accompanying figure is the First Record button.

Question 14

As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word.
-Which of the following does Thomas tell you contains variable information?
A) main document
B) form letter
C) field
D) task pane

Accepted Answer

Fields contain variable information that can be customized for each recipient in a mail merge, while the main document and form letter are static templates. The task pane is a tool used to perform various operations within Microsoft Word.

Question 15

In the Preview Results group, click the _______ button to display each merged document.
A) Next Record
B) Advance
C) Move Forward
D) New Document

Accepted Answer

Clicking on the Next Record button will display each merged document one after the other, allowing the user to preview the results of the merge. The other options listed are not specific to the Preview Results group and may not perform the desired function.

Question 16

Press the Tab key to move the insertion point to the new tab _______.
A) key
B) stop
C) margin
D) link

Accepted Answer

Pressing the Tab key moves the insertion point to the next tab stop in a document or form field, not to a key, margin, or link.

Question 17

-The item marked 1 in the accompanying figure is the _______ Record button.
A) First
B) Last
C) Previous
D) Next

Accepted Answer

The answer of 
-The item marked 1 in the accompanying...

Question 18

The first time you click a column heading in the Mail Merge Recipients dialog box, the records are sorted in _______ order.
A) descending
B) ascending
C) chronological
D) high-low

Accepted Answer

The first time you click a column heading in the Mail Merge Recipients dialog box, the records are sorted in ascending order.

Question 19

As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word.
-Thomas helps you to get comfortable with some of the vocabulary of merging documents. What is another name for a form letter?
A) source document
B) main document
C) data letter
D) origin letter

Accepted Answer

A form letter is also known as the main document, which is the document that contains the boilerplate text and placeholders for personalized information.

Note: A source document refers to the document containing the personalized information, while "data letter" and "origin letter" are not commonly used terms in the context of merging documents.

Question 20

-The item marked 2 in the accompanying figure is the _______ Record button.
A) First
B) Main
C) Previous
D) Next

Accepted Answer

The answer of 
-The item marked 2 in the accompanying...

Quiz 6: Using Mail Merge

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. -Which of the following can't Duncan use to generate a data source?

When you have used the dialog box to convert text to a table, if the result is not what you expect, _______ the conversion and then review the text to make sure it is set up consistently.

In the Mail Merge Recipients dialog box, to remove an individual _______ from a merge, you can deselect its check box in the leftmost column.

To open the Convert Text to Table dialog box, click the _______ tab, click the Table button in the Tables group, and then click Convert Text to Table.

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. -As Duncan gets started, he considers precisely what a data source is. Which of the following is the best definition of a data source?

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. -Duncan's first step in creating a data source is to click the _______ in the Start Mail Merge group.

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. -Which of the following would Duncan typically use as a separator character?

Word supports most of the Avery _______ formats.

-The item marked 3 in the accompanying figure is the _______ Record button.

-The item marked 4 in the accompanying figure is the _______ Record button.

In the Preview Results group, click the _______ button to display each merged document.

Press the Tab key to move the insertion point to the new tab _______.

-The item marked 1 in the accompanying figure is the _______ Record button.

The first time you click a column heading in the Mail Merge Recipients dialog box, the records are sorted in _______ order.

-The item marked 2 in the accompanying figure is the _______ Record button.