Question 1

When Outlook ____ is open, you can see what is happening in the Calendar, Tasks, and Messages for the day.
A) Today
B) View
C) Navigation Pane
D) Reading Pane

Accepted Answer

When Outlook Today is open, it provides an overview of the day's events, tasks, and messages in a single view. The view can be customized to display different time frames, categories, and priorities.

Question 2

You type a note directly in the ____ window.
A) Calendar
B) Mail
C) Task
D) Note

Accepted Answer

The Note window is used specifically for typing notes. The Calendar is used for scheduling appointments and events, the Mail window is used for composing emails, and the Task window is used for managing tasks.

Question 3

Explain how you can best use the Calendar features in Outlook to manage your appointment book. Be sure to use specific details about the different ways you can enter your events and appointments.

Accepted Answer

The answer of Explain how you can best use the...

Question 4

To turn a note into an appointment or meeting, you drag the note from the Notes window to the ____ button in the Navigation Pane.
A) Calendar
B) Mail
C) Tasks
D) Meeting

Accepted Answer

Dragging a note to the Calendar button in the Navigation Pane will allow you to convert the note into either an appointment or meeting. This will open the Calendar window and give you the option to set the time, date, and location for the appointment or meeting.

Question 5

____ in Microsoft Outlook is the electronic version of sticky notes or Post-Its.
A) Mail
B) Notes
C) Tasks
D) Calendar

Accepted Answer

The feature in Microsoft Outlook that serves as the electronic version of sticky notes or Post-Its is called "Notes".

Question 6

In Simple List view, to see which Tasks are the soonest, you should group them by ____________________.

Accepted Answer

The answer of In Simple List view, to see which...

Question 7

The Set up the Conference room task shown in the figure is assigned to the ____________________ category.

Accepted Answer

The answer of  The Set up the Conference room...

Question 8

Click the Note icon in the upper-____________________ corner of the Note window to open a menu to color code the note.

Accepted Answer

The answer of Click the Note icon in the upper-____________________...

Question 9

The Journal cannot record which of the following:
A) E-mail from contacts
B) Meeting responses
C) Images downloaded from the Web
D) Files created in PowerPoint

Accepted Answer

The Journal is a feature in Microsoft Outlook that allows users to keep a record of their activities and interactions. While it can record emails, meeting invitations, and files created in PowerPoint, it does not have the capability to record images downloaded from the web.

Question 10

To assign the task shown in the figure a high priority, you would click the area identified by item ____.
A) 1
B) 2
C) 3
D) 4

Accepted Answer

The answer of  To assign the task shown in...

Question 11

Describe how you can use the Contacts feature of Outlook to keep track of the people in the address book. Be sure to include several of the features and describe the fields available in Contacts. Explain how Contacts integrates with mail.

Accepted Answer

The answer of Describe how you can use the Contacts...

Question 12

Based on the information shown by item 5 in the figure, you know that this task ____.
A) is a recurring task
B) is flagged for followup
C) has a reminder set
D) All of the above

Accepted Answer

Item 5 in the figure shows a recurring task with a flag for followup and a reminder set. Therefore, all of the choices (A, B, and C) are correct.

Question 13

The ____________________ in Outlook is a way to provide a trail of your activities within Microsoft Office.

Accepted Answer

The answer of The ____________________ in Outlook is a way...

Question 14

Click ____ on the menu bar to assign tasks to another person and have Outlook automatically update you on the status of the task completion.
A) Actions
B) File
C) Office
D) Tools

Accepted Answer

The "Actions" tab on the menu bar in Outlook includes options for assigning tasks to others, and setting up automatic updates on the status of those tasks. The other options listed (File, Office, Tools) do not include task management features.

Question 15

Item 4 in the figure is pointing to a ____________________ due in the Calendar.

Accepted Answer

The answer of  Item 4 in the figure is...

Question 16

Describe how you can use the Tasks module in Outlook to help you organize your To-Do List. Be sure to identify at least two features that are offered as part of the Tasks module.

Accepted Answer

The answer of Describe how you can use the Tasks...

Question 17

When a meeting request arrives in the invitee's Inbox, which of the following buttons will not appear directly in the e-mail message?
A) Request a change
B) Reject
C) Accept
D) Invite more guests

Accepted Answer

The "Invite more guests" button will not appear directly in the e-mail message. It can only be accessed by opening the meeting request and selecting the "Invite Attendees" button in the meeting options.

Question 18

When in an Outlook module other than Tasks, your tasks appear at the bottom of the ____________________ Bar.

Accepted Answer

The answer of When in an Outlook module other than...

Question 19

To see all the Contacts assigned to the Purple color, you click the ____ option button in the Current View of the Navigation Pane.
A) By Category
B) By Due Date
C) By Color Code
D) By Assignment

Accepted Answer

The "By Category" option allows you to view contacts grouped by categories, which can include color-coded categories like Purple.

Question 20

When you create a note in Outlook, to make the most of the note, you can ____.
A) color-code the note
B) forward or print the note
C) assign a contact to the note
D) All of the above

Accepted Answer

Color-coding the note helps to easily identify and distinguish it from other notes. Forwarding or printing the note allows sharing of the information with others who may need it. Assigning a contact to the note helps in organizing and associating the note with the relevant person. So, all the options - color-coding, forwarding or printing, and assigning a contact - can help in making the most of the note.

Quiz 6: Outlook 2007 Unit B: Managing Information Using Outlook

When Outlook ____ is open, you can see what is happening in the Calendar, Tasks, and Messages for the day.

You type a note directly in the ____ window.

Explain how you can best use the Calendar features in Outlook to manage your appointment book. Be sure to use specific details about the different ways you can enter your events and appointments.

To turn a note into an appointment or meeting, you drag the note from the Notes window to the ____ button in the Navigation Pane.

____ in Microsoft Outlook is the electronic version of sticky notes or Post-Its.

In Simple List view, to see which Tasks are the soonest, you should group them by ____________________.

The Set up the Conference room task shown in the figure is assigned to the ____________________ category.

Click the Note icon in the upper-____________________ corner of the Note window to open a menu to color code the note.

The Journal cannot record which of the following:

To assign the task shown in the figure a high priority, you would click the area identified by item ____.

Describe how you can use the Contacts feature of Outlook to keep track of the people in the address book. Be sure to include several of the features and describe the fields available in Contacts. Explain how Contacts integrates with mail.

Based on the information shown by item 5 in the figure, you know that this task ____.

The ____________________ in Outlook is a way to provide a trail of your activities within Microsoft Office.

Click ____ on the menu bar to assign tasks to another person and have Outlook automatically update you on the status of the task completion.

Item 4 in the figure is pointing to a ____________________ due in the Calendar.

Describe how you can use the Tasks module in Outlook to help you organize your To-Do List. Be sure to identify at least two features that are offered as part of the Tasks module.

When a meeting request arrives in the invitee's Inbox, which of the following buttons will not appear directly in the e-mail message?

When in an Outlook module other than Tasks, your tasks appear at the bottom of the ____________________ Bar.

To see all the Contacts assigned to the Purple color, you click the ____ option button in the Current View of the Navigation Pane.

When you create a note in Outlook, to make the most of the note, you can ____.