Question 1

You can format field codes in the same way you format text in other parts of your publication. 
_______________

Accepted Answer

Field codes in publications can be formatted (e.g., font size, color, style) in the same way as regular text, allowing for consistent and customized document appearance.

Question 2

If you plan to _______________, or bring in data, Publisher can accept data from a variety of other formats.

Accepted Answer

The answer of If you plan to _______________, or bring...

Question 3

The _______________ tab contains buttons and boxes to help you merge publications and data sources manually rather than through the wizard.

Accepted Answer

The answer of The _______________ tab contains buttons and boxes...

Question 4

Describe how to locate the graphic in the accompanying figure online and place the watermark graphic in it.

Accepted Answer

The answer of  
Describe how to locate the graphic...

Question 5

Data sources sometimes are called _______________ lists.

Accepted Answer

The answer of Data sources sometimes are called _______________ lists....

Question 6

The _______________ dialog box lets you search for the entire list or specific fields.

Accepted Answer

The answer of The _______________ dialog box lets you search...

Question 7

When using special paper, print a draft sample on graph paper before printing your entire database. 
_______________

Accepted Answer

Graph paper is not typically used for draft printing of databases; plain or standard printer paper is usually used for draft prints to check layout and design before final printing.

Question 8

Publisher allows you to insert field codes from an address list into the main publication one field at a time or in predefined groups. 
_______________

Accepted Answer

Publisher supports the insertion of field codes from an address list into the main publication both individually and in predefined groups, facilitating personalized mass communications like mail merges.

Question 9

List the steps necessary to create new entries in a data source.

Accepted Answer

The answer of List the steps necessary to create new...

Question 10

The Mail Merge _______________ displays a task pane with steps to create the data source and the form letter.

Accepted Answer

The answer of The Mail Merge _______________ displays a task...

Question 11

_______________ may be numbered and may identify certain seating, dates, times, and charges.

Accepted Answer

The answer of _______________ may be numbered and may identify...

Question 12

To create the form letters, you can use the ____, which displays a task pane with steps to create the data source and the form letter.
A) Mail Merge Wizard
B) E-mail Merge Wizard
C) Catalog Merge Wizard
D) Merge Wizard

Accepted Answer

The Mail Merge Wizard is the correct tool for creating form letters in Microsoft Word, as it guides users through the process of combining a document with a data source to produce personalized letters and other documents.

Question 13

The ' Multiple copies per sheet ' command repeats the record data on all the copies on your printed page. 
_______________

Accepted Answer

The 'Multiple copies per sheet' command is used to print the same record or data multiple times on a single sheet, effectively repeating the data on each copy.

Question 14

Critical Thinking Questions Case 7-1
You are the administrative assistant to the vice president of marketing for a small software company that creates manufacturing software for the automotive industry. One of your primary responsibilities is to prepare all of the marketing correspondence. The vice president asks you to suggest an economical approach for announcing the latest software update to a list of top clients. The clients' name and address information is maintained in the vice president's Outlook Contact list, to which you have access.
When you propose merging a form letter main publication with the client name and address data using Publisher 2013, the vice president asks you to explain merging. You tell her____.
A) merging is the process of shrinking or stretching text
B) merging is the process of combining the contents of a data source with a main publication
C) merging is bringing in data from another application
D) merging is the process of creating a data source

Accepted Answer

Merging, in the context of document creation and publishing, refers to the process of combining a main document (such as a form letter) with a data source (like a list of names and addresses) to create personalized documents for each entry in the data source. This is a common practice for mass mailings and personalized communications.

Question 15

Once the publication is merged with an address list, the _______________ codes are replaced with unique information.

Accepted Answer

The answer of Once the publication is merged with an...

Question 16

Sometimes it is difficult to determine whether to use tab stops or _______________.

Accepted Answer

The answer of Sometimes it is difficult to determine whether...

Question 17

Describe how to merge the data source to create a form letter.

Accepted Answer

The answer of Describe how to merge the data source...

Question 18

Subtle differences in the _______________ of the text box can create a big difference in where wordwrap occurs.

Accepted Answer

The answer of Subtle differences in the _______________ of the...

Question 19

Each field code displays _______________ to let you know that it is not actual text.

Accepted Answer

The answer of Each field code displays _______________ to let...

Question 20

To use predefined groups, you would use a greeting line field code , which is a set of standard fields, such as typical address fields or salutation fields, preformatted and spaced with appropriate words and punctuation. 
_______________

Accepted Answer

Predefined groups in the context of document creation, such as in Microsoft Word's mail merge feature, refer to collections of fields or elements that are commonly used together, but a greeting line field code specifically refers to a field code used to generate personalized greeting lines in documents, not to the use of predefined groups of standard fields.

Quiz 7: Advanced Formatting and Merging Publications With Data

You can format field codes in the same way you format text in other parts of your publication. _______________