Quiz 1: Office Fundamentals Document Productivity

Which of the following is TRUE about files? A) Software is used to create folders, not files. B) For a file to be accessed at a later time, it must be stored only on the computer's hard drive. C) A digital photograph or music can be a file. D) Files contain folders.

Which of the following is FALSE about folders? A) Folders can be managed in Windows Explorer. B) Folders contained within other folders are known as file folders. C) The sole purpose of a folder is to provide a location for related files. D) Folders can be created within other folders.

Which of the following is NOT an activity within Windows Explorer? A) Manage folders B) Work with libraries C) Create a document D) View favorites

Of the following, only a ________ cannot be added as a favorite in Windows Explorer. A) library B) folder C) search D) file

In Windows Explorer, what important information does the Address bar offer when saving a file? A) The file size B) The current drive or folder C) The last file saved D) The current application being used

What is a quick and easy way to delete a folder in Windows Explorer? A) Simply double-click the folder name to delete it B) Right-click and choose Delete C) Right-click and choose Cut D) Triple-click the folder name in order to delete it

Which of the following statements is FALSE? A) Windows Explorer can rename and delete files. B) Windows Explorer can create folders. C) Windows Explorer can create files. D) Windows Explorer can rename and delete folders.

In Windows Explorer use the ________ key if you want to select a full range of files that are adjacent. A) Shift B) Tab C) Ctrl D) Alt

What happens to RAM when electricity is lost or the computer shuts down suddenly and a document that you are working on has not yet been saved? A) Nothing; RAM is permanent. B) The contents in RAM are erased. C) The document is automatically saved and nothing is lost in RAM. D) RAM saved everything in it for previous ten minutes.

To select a variety of files that are not adjacent in order to delete them as a group, hold down the ________ while selecting each one. A) F1 B) Alt C) Shift D) Ctrl

Which of the following mouse clicks is correct? A) Single-click a file or folder to select it; double-click to open it B) Double-click a file or folder to select it as well as open it C) Double-click a file or folder to select it; triple-click to open it D) Single-click a file or folder to select it; double-click to delete it

Microsoft ________ is most appropriate to use to create memo for use in a business. A) Word B) Excel C) PowerPoint D) Access

Which of the following is NOT a feature or function available by using Backstage in Office 2010? A) Save a file B) View file properties C) Move a file D) Close a file

What information does the title bar of Office 2010 contain? A) The file name and the application B) The file name and the drive C) The file name, folder name, and drive D) The application and the drive

________ can most accurately be described as the command center of Office 2010. A) The status bar B) The Quick Access Toolbar C) Backstage D) The Ribbon

When do contextual tabs display in Office 2010? A) When you select a paragraph in a document B) When you right-click the Ribbon and check a conceptual tab name C) When you click the Home tab D) When you select an object in a document

Which of the following statements is FALSE about the status bar in Office 2010? A) The status bar is located at the bottom of the Office 2010 window. B) Contents viewable on the status bar are standard in all Office applications. C) Slide number and total slide information is displayed in PowerPoint. D) Summary information is displayed in Excel.

Click the ________ key on the keyboard to display Key Tips in Office 2010. A) Alt B) Shift C) F1 D) Ctrl

How is a more extensive array of options, known as a gallery, displayed in Office 2010? A) By clicking the More button B) By clicking the contextual tab C) By choosing the Page Layout tab and clicking the Gallery button D) By clicking the Quick Access Toolbar

Many dialog boxes offer a help feature by clicking: A) the F12 key. B) a question mark. C) the F1 key. D) a light bulb.

When you first open Word 2010, what are you presented with? A) The Open dialog box ready to access a previously-created file B) The Save dialog box to save a new file C) A new blank work area D) A pane to open a file

Which of the following is TRUE about the Recent Documents list in Office 2010? A) It constantly changes. B) It is accessed from the Home tab. C) All files located on your hard drive can be accessed from it. D) It can be quickly accessed with the F10 key.

What does clicking the pushpin next to each file name on the Recent Documents list do? A) The file will remain on the Recent Documents list for one full week. B) The file will remain on the Recent Documents list indefinitely. C) The file can be "pinned" to a particular folder that you designate. D) The file is available to be "pinned" to the Quick Access Toolbar.

Printing a document is available from the ________ tab. A) File B) Home C) View D) Page Layout

Which of the following is TRUE about the Zoom slider in file preview? A) When you change the appearance of the font size by adjusting the zoom, the actual font size of the document when printed is changed. B) If you increase the appearance of the font of a file preview, the new font size is not saved with the file. C) The Zoom slider is located on the Quick Access Toolbar. D) To return a preview of a document to its original size, click Zoom on the Zoom slider.

When you close a document in Office 2010, what happens to the application? A) It automatically remains open for a minimum of 10 additional minutes. B) It also closes with the document. C) If you close two of more documents simultaneously, the application closes; if only one document is closed, the application remains open. D) The application remains open.

Of the four Microsoft Office 2010 programs, the ________ Home tab is unique and quite different than the other programs. A) Access B) Word C) PowerPoint D) Excel

How do you easily and quickly select one full paragraph in Word or PowerPoint? A) Press and hold Ctrl while you click in the paragraph B) Press and hold Shift while you press the right arrow key C) Double-click in the paragraph D) Triple-click in the paragraph

In which of the following scenarios will the Mini toolbar NOT show? A) You've clicked in one location of a document B) You've selected a paragraph and have right-clicked the mouse C) You've selected a word and slightly moved the mouse pointer D) You've selected a sentence in a document and right-clicked the mouse while located within the highlighted text.

Most formatting commands are located in the ________ group on the Home tab. A) Editing B) Styles C) Paragraph D) Font

Which of the following is FALSE about the Clipboard task pane? A) The most recently added Clipboard item is pasted when you begin a paste operation. B) All items can be removed from the Clipboard. C) The Clipboard can be displayed in different locations. D) Only the most recently added Clipboard item can be pasted into a document.

When you use the Ctrl+F shortcut, the Navigation Pane opens only in ________. A) Word B) PowerPoint C) Access D) Excel

The small dots that surround an object appearing at each corner and in the middle of each side are known as ________. A) sliders B) buttons C) handles D) toggles

Which of the following statements about objects is TRUE in regard to Office 2010? A) You must download any clip art image you want to use since Office installation does not include clip art. B) The Clip Art task pane allows you to search for only certain types of images. C) Clicking the Home tab and the Insert button will allow you to insert objects into a document. D) Search results cannot be limited to only search for particular types of media.

All Office 2010 applications allow you to insert clip art from the Illustrations group; ________, however, also allows you to insert an object directly from a slide. A) Word B) Excel C) Access D) PowerPoint

In regard to spelling and grammar in Office 2010, it is important to know that, in general,: A) you turn on the Spelling and Grammar features in all applications. B) only a small selection of words will be checked as you type; the rest must be accessed through the Spelling and Grammar features. C) all Office applications check your spelling and grammar as you type. D) Word and PowerPoint check spelling and grammar as you type; Access and Excel do not.

If you make a grammatical error in a Word 2010 document, for example, you: A) should add it to the dictionary so it will not appear again. B) will be offered an option for correcting the error. C) will see a red wavy underline indicating the error. D) will see a blue underline indicating the error.

Is it possible to change the spelling and grammar checker default settings in Office 2010? A) No, the settings cannot be changed. B) Yes, by clicking the Review tab and the Spelling & Grammar button. C) Yes, but the setting changes are only active for the current document upon which you are working. D) Yes, by clicking the File tab and clicking the Options button.

Margins are only viewable if you are in ________ view or in Backstage. A) Draft or Outline B) Draft C) Draft or Page Layout D) Print Layout or Page Layout

It is most typical and often most appropriate that Word documents are printed in ________ orientation and Excel documents are printed in ________ orientation. A) landscape; landscape B) landscape; portrait C) portrait; landscape D) portrait; portrait

When you use the Search box in Windows Explorer, you must type the full search string prior to the program searching for your results.

Folders can only be created in Windows Explorer, not within software programs.

Use the Shift key to select various files or folder that are not adjacent.

When you move all files from a folder in one location to a folder in another location, the files are duplicated so that they are housed in both the original folder location as well as the folder to which they were moved.

Windows 7 offers a feature in Windows Explorer that shows checkboxes which can be selected in order to move, delete, or copy files.

Clicking the Home tab gives a user access to Office Backstage in Office 2010.

By default the Quick Access Toolbar displays above the Ribbon in Office 2010.

The Zoom slider is always displayed at the far left side of the status bar.

In Office 2010, the Help button is located on the Ribbon.

The word "document" is only used to refer to a Word document―not to files produced by other Microsoft Office applications (such as PowerPoint and Excel).

A previously- and professionally-created file such as a budget offered by Microsoft Office and often downloaded from their Web site is known as a template.

In a document preview from the Print button in Office 2010, the headers and footers are viewable.

It is possible to change the size of the preview of a document in the Backstage view.

Click the File tab and Exit in order to close an application.

A quick way to close an application is to click the X in the top-right corner of a window.

The mouse pointer takes the shape of the letter I when you use it to highlight text in a document.

You can add your own buttons and features to the Mini toolbar in Office 2010.

If the Mini toolbar is viewable, although transparent, it can temporarily be removed by pressing the Esc key.

When you use the Find and Replace feature in Office 2010 you can narrow the search to only find whole words.

A clip art item can also be known as a picture.

Clip art is not included with a standard Office installation; all clip art must be downloaded from Office.com.

The Thesaurus button is available in the Review group on the Review tab.

When using the Spelling & Grammar button to check a document, each identified error is sequentially highlighted in a dialog box for you to view.

The most common page settings features are located in the Page Setup group on the Page Layout tab.

The Page Setup Dialog Box includes options for saving, opening, and printing a page.

________ can be named, organized, and offer a location in which to store files.

A(n) ________ is a group of files from various locations that are displayed in Windows Explorer as single units.

A(n) ________ is a Windows 7 feature that allows a user to share music, pictures, and libraries with other people within the home network.

In Windows Explorer, clicking the flash drive or Computer (to locate files on your own hard drive) is done in the ________ pane.

The ________ bar informs a user of the current drive or folder.

A(n) ________ copy of a file or folder should be copied to another drive in case the original drive is damaged or the data is lost for some reason.

The ________ is the screen display through which a user communicates with the software installed on a drive.

The ________ is the long bar in Office 2010 located directly under the Title bar that contains tabs, groups, and commands.

When you click a Dialog Box ________, a corresponding dialog box is opened.

The ________ is located at the bottom of the window in Office 2010 and contains file information.

The ________ key on the keyboard accesses Help in Office 2010.

A enhanced ________ displays in Office 2010 when the mouse pointer is placed over a button.

Predesigned files that Office provides are called ________.

The ________ toolbar provides a quick way to format text in Office 2010.

________ attributes include boldfacing, italicizing, and color.

A key or feature that can be turned on or off is known as a(n) ________ command.

An area of member reserved to temporarily hold selections that have been cut or copied from a document is known as the ________.

The ________ allows you to quickly and easily copy formatting from one area of a document to another.

The Replace button is located on the ________ tab in Office 2010.

Photographs, clip art, shapes, and screenshots are all considered ________ and retain a separate nature when inserted into a document.

The ________ is an Office tool that allows you to select a word and then locate a suitable substitution

A(n) ________ is the blank space on the left, right, top, and bottom sides of a document or worksheet.

________ orientation is a page displayed or printed that is taller than it is wide.

________ orientation is a page displayed or printed that is wider than it is tall.