Deck 22: Systems Design, implementation, and Operation

Question 1

Identify the report below that does not have a pre-specified content and format design.

A) demand reports
B) scheduled reports
C) special-purpose analysis reports
D) triggered exception reports

Answer 1

C

Question 2

The ________ is responsible for evaluating the design alternatives and selecting the one that best meets the organization's needs.

A) design team
B) implementation committee
C) steering committee
D) systems analysts

Answer 2

C

Question 3

Which consideration below is not considered important to output design?

A) format
B) location
C) medium
D) source

Answer 3

D

Question 4

What are the purposes of a conceptual systems design report?

Question 5

Which of the following is not a reason for preparing the conceptual systems design report?

A) It can be used to guide physical systems design activities.
B) It communicates how management and user information needs will be met.
C) It discusses the design alternatives that were not selected for the project.
D) It helps the steering committee assess system feasibility.

Question 6

The project committee for ALDI corporation just finished evaluating the design alternatives for a new,organization-wide accounting information system.and has selected a design.Now,the project committee needs to create conceptual design specifications for which of the following elements below?

A) output
B) data storage
C) processing and operations
D) all of the above

Question 7

Which element of design specification will help the project team find an efficient way to collect data for preparing sales reports?

A) data collection
B) input
C) output
D) processing procedures

Question 8

Which of the following lists represent the sequence of elements in developing the conceptual design specifications?

A) input, data storage, processing procedures and operations, and output
B) input, output, data storage, and processing procedures and operations
C) output, data storage, input, and processing procedures and operations
D) processing procedures and operations, input, data storage, and output

Question 9

What factors does a steering committee consider when evaluating different system designs?

Question 10

The project committee for ALDI corporation is attempting to evaluate design alternatives proposed for a new,organization-wide accounting information system.However,there is a great deal of debate regarding whether accessing data access should be random,sequential,or indexed.Which design consideration is most appropriately associated with these alternatives?

A) communication channels
B) data storage structure
C) file organization and access
D) input medium

Question 11

Describe the conceptual systems design phase and identify the elements of conceptual design specifications.

Question 12

In which phase of the SDLC does developing a general framework for implementing user requirements occur?

A) conceptual systems design
B) implementation and conversion
C) operations and maintenance
D) physical design

Question 13

How can accountants help in the systems development life cycle (SDLC)process?

Question 14

The project committee for ALDI corporation is attempting to evaluate design alternatives proposed for a new,organization-wide accounting information system.However,there is a great deal of debate regarding whether source documents,turnaround documents,or source data automation should be utilized in the new system.Which design consideration is most appropriately associated with these alternatives?

A) communication channels
B) data storage structure
C) file organization and access
D) input medium

Question 15

Deciding how often a certain report should be provided to users is part of which conceptual design specification element?

A) data storage
B) input
C) output
D) processing procedures and operations

Question 16

The project committee for ALDI corporation is attempting to evaluate design alternatives proposed for a new,organization-wide accounting information system.However,there is a great deal of debate regarding whether the system should be standardized on using tapes,disks,hard drives,or paper.Which design consideration is most appropriately associated with these alternatives?

A) communication channels
B) data storage structure
C) file organization and access
D) input medium

Question 17

The project committee for ALDI corporation is attempting to evaluate design alternatives proposed for a new,organization-wide accounting information system.However,there is a great deal of debate regarding whether the system should interface via telephone,internet,cable,or satellite.Which design consideration is most appropriately associated with these alternatives?

A) communication channels
B) data storage structure
C) file organization and access
D) input medium

Question 18

It is important that ________ for data storage purposes.

A) all data is in compatible format
B) there is easy access to the system
C) a printout of the data dictionary is available
D) copies of necessary reports are available

Question 19

Which of the below standards should not be used to evaluate design alternatives in the conceptual systems design stage of the SDLC?

A) how well a system meets organizational objectives
B) how well a system meets user needs
C) the economic feasibility of each alternative
D) the amount of time it required to formulate each alternative

Question 20

One of the purposes of the ________ is to guide physical systems design activities.

A) conceptual systems design report
B) physical systems design report
C) program design
D) systems analysis report

Question 21

Ghassan in Marketing received an e-mail from Asif at regional headquarters."Ghassan,I just reviewed the annual sales report for your district.You blew your sales goal away again,you top gun!" What type of report did Asif use?

A) scheduled report
B) special-purpose analysis report
C) triggered exception report
D) demand report

Question 22

Yasin,a professional in information technology services,received an e-mail from Adil in the Sales Department.The e-mail read: "Yasin,I need you to run that inventory report you prepared for me last month again.Please send it to me by e-mail.Thank you,Adil." What type of report is Adil asking Yasin to provide?

A) scheduled report
B) special-purpose analysis report
C) triggered exception report
D) demand report

Question 23

Physical input design considerations include

A) which transactions to enter.
B) layout of source documents.
C) types of data input and optimal input methods.
D) cost of collecting and storing data.

Question 24

What is used as the basis for management to make a "go/no go" decision regarding whether to proceed from the physical design phase to the implementation and conversion phase of the systems development life cycle?

A) conceptual system design report
B) physical systems design report
C) systems design report
D) implementation planning design report

Question 25

Which of the following statements is true?

A) Structured programming divides programs into well-defined segments to reduce complexity.
B) Structured programming is used to debug logic errors in programs.
C) Structured programming is accomplished by using a flowchart to guide design.
D) Structured programming pieces together standard code strings into a completed program.

Question 26

Flowcharts,record layouts,and decision tables are all often part of

A) determining user needs.
B) documenting the program.
C) testing the program.
D) training program users.

Question 27

Which of the following statements below is correct about modules of computer code created during program design?

A) Modules interact with each other directly and also through the control module.
B) Modules interact with each other directly.
C) Modules interact with only the control module.
D) Modules primarily, but not always, interact with the control module.

Question 28

Subdividing program code into small,well-defined modules is

A) called debugging.
B) known as structured programming.
C) part of program maintenance.
D) done during testing.

Question 29

The first step in program design is to

A) determine user needs.
B) develop a plan.
C) hire program users.
D) write program instructions.

Question 30

Which of the following controls design considerations will help ensure that all customer inquiries are answered in real-time?

A) security
B) authorization
C) accuracy
D) audit trail

Question 31

Which of the following is a consideration during file and database design?

A) form size
B) format
C) medium
D) organization

Question 32

Describe at least four considerations during controls design.

Question 33

Identify the question that is not an important consideration in procedures and controls design.

A) Are customer data stored in alphabetical order in a master file?
B) Are payments made only to legitimate vendors?
C) Are data processed and stored accurately?
D) Can the system be modified without affecting system availability?

Question 34

Which of the following control considerations will help ensure that all cash disbursements are made only to legitimate vendors?

A) security
B) accuracy
C) authorization
D) validity

Question 35

What of the below is the most time-consuming activity in the physical design stage of the systems development life cycle (SDLC)?

A) controls design
B) input design
C) output design
D) program design

Question 36

Yasin,a professional in information technology services,sent an e-mail to Mauqwa in the Purchasing department.The e-mail read "Mauqwa,the system just generated a stock-out report.I just wanted to give you a heads up.I'm sending it right over.Best regards,Yasin" What type of report is Yasin providing to Mauqwa?

A) scheduled report
B) special-purpose analysis report
C) triggered exception report
D) demand report

Question 37

At what point in the systems development life cycle does the company determine how the conceptual AIS design is to be implemented?

A) the conceptual design phase
B) the implementation and conversion phase
C) the physical design phase
D) the systems analysis phase

Question 38

________ is a process used to uncover and eliminate program errors.

A) Black box testing
B) Debugging
C) Desk checking
D) White box testing

Question 39

Yasin,a professional in information technology services,received an e-mail from Sabri in the Sales department.The e-mail read: "Yasin,I need you to do something for me.Query sales data for the second quarter and pull out all of the invoices that include iPhones selling with a discount.I need a count and the total amount of the discount.Thanks,Sabri." What type of report is Sabri asking Yasin to prepare?

A) scheduled report
B) special-purpose analysis report
C) triggered exception report
D) demand report

Question 40

Program design

A) spans all five stages of the system development life cycle.
B) includes writing computer code.
C) includes debugging logic errors.
D) is described by all the above.

Question 41

Describe structured programming.

Question 42

The project development committee for Photomat Incorporated is discussing output design alternatives for a new,organization-wide accounting information system.There is a heated debate among the team regarding which departments should be given the quarterly sales report.Mark prefers that only management and accounting receive the report,while Jan prefers that management,accounting,and the sales departments receive the report.What output design consideration is the team debating?

A) Use
B) Medium
C) Format
D) Location

Question 43

The project development committee for Photomat Incorporated is discussing output design alternatives for a new,organization-wide accounting information system.The project development committee has decided that all reports will be printed on paper.However,there is disagreement regarding where the reports should be made available.John wants the sales reports to be printed and stored in the accounting department for greatest security.Monica wants the sales reports to be printed in every department for full disclosure.What output design consideration are John and Monica discussing?

A) Use
B) Medium
C) Format
D) Location

Question 44

The project development committee for Photomat Incorporated is discussing output design alternatives for a new,organization-wide accounting information system.There is a heated debate among the team regarding whether the quarterly sales report be printed on paper,be viewable only on-screen,or be distributed as an e-mail.Mark prefers the report be printed on paper,while Jan prefers the report be distributed via e-mail to save trees.What output design consideration is the team debating?

A) Use
B) Medium
C) Format
D) Location

Question 45

What is the objective of output design? What are the output design considerations? What are the various categories of outputs?

Question 46

Within the implementation planning and conversion phase of the systems development life cycle,analysts must ________ before they can ________.

A) complete documentation; test software programs
B) install and test software; test software programs
C) test software programs; test the system
D) test the system; select and train personnel

Question 47

Effective AIS training involves

A) instruction on new hardware and software.
B) orientation to new policies and operations.
C) planning and scheduling so it occurs before system testing and conversion.
D) All of the above are correct.

Question 48

Step-by-step reviews of procedures or program logic early in the system design that focus on inputs,files,outputs,and data flows are called

A) acceptance tests.
B) operating tests.
C) processing of test transactions.
D) walk-throughs.

Question 49

Describe the eight basic steps in program design.

Question 50

________ is the process of installing hardware and software and getting the AIS up and running.

A) Conceptual design
B) Physical design
C) Systems analysis
D) Systems implementation

Question 51

What output design considerations should be analyzed as part of the physical system design phase?

Question 52

It is more efficient to enter data on paper,then enter the data into the system compared to requiring users to enter data directly into the system without using a paper source document.

Question 53

The project development committee for Photomat Incorporated is discussing output design alternatives for a new,organization-wide accounting information system.There is disagreement among the team regarding whether the quarterly sales numbers be disclosed in a narrative,displayed as a table,or appear in a bar chart.What output design consideration is the team discussing?

A) Use
B) Medium
C) Format
D) Location

Question 54

If developers took the time to find and correct every program flaw,they would risk not getting the system completed on time.

Question 55

Identify a control commonly used by organizations during the output design phase of the physical systems design stage of developing a new system to avoid expensive time delays later in the SDLC process.

A) requiring management to test the system before proceeding
B) requiring programmers to alert the project team when they are exceeding their allocated time budgets
C) requiring the development team to take time-off so that they do not become fatigued
D) requiring users to sign a document stating the output form and content are acceptable

Question 56

The ________ is responsible for identifying such risk factors in an implementation plan.

A) implementation team
B) steering committee
C) systems analysis team
D) systems development team

Question 57

Identify the element below that is not an objective of the output design phase of the physical systems design stage of the SDLC.

A) determining the nature of reports
B) determining the timing of reports
C) determining the content of reports
D) determining the cost of reports

Question 58

Write one question that should be asked about each of the controls design considerations.

Question 59

Approximately what portion of software development costs should be allocated to testing,debugging,and rewriting software?

A) None. It is important to put controls in place so that development occurs without errors that require correcting.
B) between 5% and 15%
C) between 20% and 30%
D) at least 35%, but no more than 50%

Question 60

Although most systems are moving away from using paper documents,form design is still an important consideration in system development.

Question 61

Describe the different methods of testing a system.

Question 62

Several types of documentation must be prepared for a new system.The type of documentation that includes the files and databases accessed and file retention requirements is called

A) development documentation.
B) operations documentation.
C) reference documentation.
D) user documentation.

Question 63

Processing test data involves

A) managers observing the operation of the system by "walking through" the IT department.
B) processing hypothetical data that are designed to identify errors in the system.
C) processing copies of real transactions in order to determine whether or not the system meets requirements.
D) a thorough review of the procedures and program logic of the system.

Question 64

What is systems implementation? How do you plan for it?

Question 65

What type of conversion terminates the old system as soon as the new system is ready?

A) direct conversion
B) parallel conversion
C) phase-in conversion
D) pilot conversion

Question 66

________ is a system test that determines whether a program is operating as designed.

A) An acceptance test
B) A debugging test
C) A test data processing
D) A walk-through

Question 67

Walk-throughs are system tests that involve

A) managers observing the operation of the system by "walking through" the IT department.
B) processing hypothetical data that are designed to identify errors in the system.
C) processing copies of real transactions in order to determine whether or not the system meets requirements.
D) a thorough review of the procedures and program logic of the system.

Question 68

Acceptance tests involve

A) managers observing the operation of the system by "walking through" the IT department.
B) processing hypothetical data that are designed to identify errors in the system.
C) processing copies of real transactions in order to determine whether or not the system meets requirements.
D) a thorough review of the procedures and program logic of the system.

Question 69

Which of the following is the least costly and most risky method of converting from one system to another?

A) direct
B) parallel
C) pilot
D) phase-in

Question 70

Which of the following activities is not part of data conversion?

A) changing data content
B) moving file servers
C) changing file formats
D) moving files to a new storage medium

Question 71

Which of the following is the most costly and least risky method of converting from one system to another?

A) direct
B) parallel
C) pilot
D) phase-in

Question 72

Which of the following is not one of the types of documentation that should be prepared for a new system?

A) management
B) operations
C) user
D) development

Question 73

Implementing a new system at a branch location before company-wide adoption is called

A) direct conversion.
B) parallel conversion.
C) phase-in conversion.
D) pilot conversion.

Question 74

Describe the approaches to system conversion.

Question 75

Which of the following describes a phase-in conversion?

A) Both the old and new AIS are operated simultaneously.
B) Elements of the old AIS are replaced gradually with elements of the new AIS.
C) The new AIS is introduced into a segment, rather than the whole organization.
D) The old AIS is terminated as the new AIS is introduced.

Question 76

A(n)________ system test uses copies of real transaction and file records.

A) acceptance test
B) debugging test
C) test data processing
D) walk-through

Question 77

In a ________,the old and the new systems are operated simultaneously for a period of time.

A) direct conversion
B) parallel conversion
C) phase-in conversion
D) pilot conversion

Question 78

Which of the following is the final step in the data conversion process?

A) data conversion
B) testing the system
C) documentation of conversion activities
D) monitoring of the system after data conversion

Question 79

Describe the different types of documentation that should be prepared for a new system.

Question 80

Which of the following is not one of the ways data may need to be modified during data conversion?

A) resolve data inconsistencies
B) validate new files
C) identify files to be converted
D) remove unnecessary fields from data files