Deck 8: Customizing Word and Automating Your Work

Question 1

You add a watermark to a header or footer so that it appears on every page in the document (or on every page on which the header or footer appears).

Answer 1

True

Question 2

A(n) record is a code that instructs Word to insert information that can change in a document. _________________________

Answer 2

False
field

Question 3

Braces are also called French brackets or angle brackets. _________________________

Answer 3

False
curly

Question 4

File properties are saved along with the file.

Question 5

Usually, a watermark appears in a light shade in the foreground of each printed page. _________________________

Question 6

The AutoExit AutoMacro runs each time you close a document. _________________________

Question 7

When you compress pictures, you remove images. _________________________

Question 8

All field codes must include switches.

Question 9

Borders not only draw attention to text, they can separate parts of a document so it is easier to read.

Question 10

All field codes must include braces and a field name.

Question 11

You can use the mouse to select buttons and options on the ribbon while you record a macro.

Question 12

Usually, you'll want to store your Quick Parts entries in the Local template, so that they can be used in all documents created on your computer. _________________________

Question 13

You cannot record mouse operations within the document window while you record a macro.

Question 14

A(n) macro is a recording of keystrokes and mouse clicks that you can play back at any time by pressing a key combination or by using the mouse. _________________________

Question 15

Quick Parts are building blocks stored in the Building Block gallery. _________________________

Question 16

You can modify the ribbon and the Customize toolbar to suit your working style. _________________________

Question 17

Pictures added to documents are compressed by default to 110 pixels per inch (ppi).

Question 18

A text box is a shape specifically designed to contain text.

Question 19

You might want to make the formatted URL for a company's website into a(n) AutoInsert Part because you use it frequently in company documents. _________________________

Question 20

Using macros to run frequently executed commands has three main advantages.

Question 21

To decrease the file size of the image, you can ____ it.

A) crop
B) compress
C) retool
D) reindex

Question 22

MATCHING
Identify the letter of the choice that best matches the phrase or definition.
a.Quick Part
f.switch
b.prompt
g.AutoExec
c.watermark
h.AutoExit
d.field
i.ligature
e.instruction
j.text box
You might make a company's URL into this kind of entry

Question 23

MATCHING
Identify the letter of the choice that best matches the phrase or definition.
a.Quick Part
f.switch
b.prompt
g.AutoExec
c.watermark
h.AutoExit
d.field
i.ligature
e.instruction
j.text box
AutoMacro that runs each time you exit Word

Question 24

MATCHING
Identify the letter of the choice that best matches the phrase or definition.
a.Quick Part
f.switch
b.prompt
g.AutoExec
c.watermark
h.AutoExit
d.field
i.ligature
e.instruction
j.text box
A code that instructs Word to insert information that can change in a document

Question 25

MATCHING
Identify the letter of the choice that best matches the phrase or definition.
a.Quick Part
f.switch
b.prompt
g.AutoExec
c.watermark
h.AutoExit
d.field
i.ligature
e.instruction
j.text box
Connection between two characters

Question 26

Some font designers provide additional styles--called ____ sets--for the characters within a font.

A) ligature
B) enhanced
C) augmented
D) stylistic

Question 27

MATCHING
Identify the letter of the choice that best matches the phrase or definition.
a.Quick Part
f.switch
b.prompt
g.AutoExec
c.watermark
h.AutoExit
d.field
i.ligature
e.instruction
j.text box
AutoMacro that runs each time you start Word

Question 28

A ____ is a shape specifically designed to contain text.

A) pull quote
B) callout
C) text box
D) sidebar

Question 29

On the ____ tab, click the Shapes button in the Illustrations group to open the Shapes gallery.

A) ADD
B) SHAPES
C) DRAWING
D) INSERT

Question 30

MATCHING
Identify the letter of the choice that best matches the phrase or definition.
a.Quick Part
f.switch
b.prompt
g.AutoExec
c.watermark
h.AutoExit
d.field
i.ligature
e.instruction
j.text box
A command that turns on or off certain features of a field

Question 31

Which of the following is true?

A) A shape is active when the border is a solid line.
B) A shape is selected when the border is a dashed line.
C) A shape is active when the sizing handles are visible.
D) A shape is selected when the sizing handles are not visible.

Question 32

MATCHING
Identify the letter of the choice that best matches the phrase or definition.
a.Quick Part
f.switch
b.prompt
g.AutoExec
c.watermark
h.AutoExit
d.field
i.ligature
e.instruction
j.text box
A phrase that tells a user how to proceed

Question 33

The default compression setting for pictures added to documents is ____ pixels per inch.

A) 96
B) 110
C) 220
D) 300

Question 34

You can edit a template by opening it using the Open command in ____ view.

A) Template
B) Master
C) Backstage
D) Main

Question 35

MATCHING
Identify the letter of the choice that best matches the phrase or definition.
a.Quick Part
f.switch
b.prompt
g.AutoExec
c.watermark
h.AutoExit
d.field
i.ligature
e.instruction
j.text box
A shape specifically designed to contain text

Question 36

You can click the button that identifies the proofing language of any selected text in order to open the ____ dialog box.

A) Language
B) Proofing
C) Editorial
D) Word Options

Question 37

MATCHING
Identify the letter of the choice that best matches the phrase or definition.
a.Quick Part
f.switch
b.prompt
g.AutoExec
c.watermark
h.AutoExit
d.field
i.ligature
e.instruction
j.text box
Text or a graphic that appears behind or in front of existing text

Question 38

MATCHING
Identify the letter of the choice that best matches the phrase or definition.
a.Quick Part
f.switch
b.prompt
g.AutoExec
c.watermark
h.AutoExit
d.field
i.ligature
e.instruction
j.text box
A word or phrase that specifies what a field should do

Question 39

A ____ is shading in which one color blends into another or varies from one shade to another.

A) texture
B) default outline
C) theme
D) gradient

Question 40

To open the Borders tab in the Borders and Shading dialog box, in the ____ group on the HOME tab, click the Borders button arrow and then click Borders and Shading.

A) Home
B) Insert
C) Paragraph
D) Design

Question 41

A switch is a command following ____.

A) \*, \#, \@, or \!
B) \*, \&, \@, or \!
C) \&, \#, \@, or \!
D) \*, \#, \@, or \?

Question 42

When you click the Header or Footer button on the INSERT tab, the predesigned choices in the gallery are ____.

A) building blocks
B) key formats
C) autotasks
D) callouts

Question 43

In the accompanying figure, the ____ (\@ MERGEFORMAT) specifies that the field's result should retain any formatting applied to the field even if the user fills in new information.

A) instruction
B) prompt
C) reference
D) switch

Question 44

____ not only draw attention to text, they can separate parts of a document so it is easier to read.

A) Colors
B) Borders
C) Shadings
D) Callouts

Question 45

The item marked 3 in the accompanying figure is a(n) ____.

A) field name
B) prompt
C) switch
D) instruction

Question 46

You can designate the exact format of a date and time by changing the date-time ____ field switch.

A) montage
B) image
C) picture
D) index

Question 47

The item marked 1 in the accompanying figure is a(n) ____.

A) field name
B) prompt
C) switch
D) instruction

Question 48

A(n) ____ is a text or graphic that appears behind or in front of existing text on the printed pages of a document.

A) picture
B) watermark
C) image
D) photo

Question 49

A field can be used to insert all of the following into a document EXCEPT the ____.

A) current date
B) current page number
C) total number of pages in the document
D) document's main property

Question 50

Building blocks are stored in ____.

A) glossaries
B) indices
C) galleries
D) rosters

Question 51

Word comes with many built-in ____ for a wide variety of items, including cover pages, calendars, text boxes, and more.

A) building blocks
B) key formats
C) callouts
D) autotasks

Question 52

In the accompanying figure, the ____ is a prompt that tells the user what to type.

A) field name
B) instruction
C) supplied field
D) switch

Question 53

The item marked 2 in the accompanying figure is a(n) ____.

A) field name
B) prompt
C) switch
D) instruction

Question 54

The field code ____ inserts the current page number.

A) {Page}
B) {ThisPage}
C) {CurPages}
D) {CurrentPage}

Question 55

A(n) ____ appears in a light shade on the background of each printed page.

A) imprint
B) watermark
C) image
D) shadow

Question 56

When you insert a field into a document, the corresponding code includes the name of the field and switches enclosed in ____.

A) angle brackets
B) parentheses
C) braces
D) any of the above

Question 57

When you right-click a Quick Part and then click Edit Properties, the ____ dialog box opens.

A) Edit Properties
B) Modify Building Block
C) Properties
D) Adjust Building Block

Question 58

When you insert the same block of text frequently, it can be helpful to create a ____.

A) File
B) Quick Style
C) Quick Part
D) Building Block

Question 59

A switch is a command that turns on or off certain features of a ____.

A) code
B) field
C) format
D) all of the above

Question 60

In the accompanying figure, the field name, ____, specifies that this field asks the user to supply some information.

A) FILL
B) Product Name
C) FILLIN
D) MERGEFORMAT

Question 61

All field codes must include ____.

A) a field name
B) instructions
C) switches
D) all of the above

Question 62

Which of the following navigation bar options in the Word Options dialog box offers the ability to reset the proofing languages list?

A) Advanced
B) Language
C) Proofing
D) Editorial

Question 63

For a special e-version of your newsletter, you are operating under the assumption that the newsletter will not be printed and will instead be viewed on a monitor. What compression setting should you use for the photos in this version of the newsletter?

A) 96 ppi
B) 150 ppi
C) 220 ppi
D) 300 ppi

Question 64

A macro name can contain a maximum of ____ letters and numbers.

A) 20
B) 40
C) 60
D) 80

Question 65

You need to maintain the quality of a given photo when your newsletter is printed. What compression setting should you use?

A) 72 ppi
B) 96 ppi
C) 150 ppi
D) 220 ppi

Question 66

____ are helpful when you work with a team of people who all need to create similar documents.

A) Indices
B) Templates
C) Action buttons
D) Modules

Question 67

Unless you specify otherwise, macros you create are attached to the ____ template.

A) internal
B) global
C) local
D) organized

Question 68

The ____ dialog box shows which elements each field code must contain.

A) Code
B) Elements
C) Field
D) Field Code

Question 69

Which of the following navigation bar options in the Word Options dialog box does your friend tell you contains links to Web Sites that explain Microsoft Privacy and security policies?

A) Advanced
B) Microsoft
C) Trust Center
D) Display

Question 70

The ____ AutoMacro runs each time you open an existing document.

A) AutoExisting
B) AutoOpen
C) AutoDoc
D) AutoStart

Question 71

Which of the following can a macro name contain?

A) spaces
B) periods
C) commas
D) underscore characters

Question 72

For a draft version of your newsletter, you want the document to be able to be emailed, so it is important to keep the overall file size small. What compression setting should you use for the images?

A) 72 ppi
B) 96 ppi
C) 150 ppi
D) 220 ppi

Question 73

Which of the following Word Options dialog box pages contains the user initials?

A) General
B) Applets
C) Popular
D) Advanced

Question 74

The ____ AutoMacro runs when you start a new document.

A) AutoStart
B) AutoDoc
C) AutoNew
D) AutoBegin

Question 75

____ automate repetitive tasks.

A) Fields
B) Switches
C) Macros
D) Indices

Question 76

A(n) ____ is a macro that runs automatically when Word performs certain basic operations, such as starting Word or opening a document.

A) QuickMacro
B) AutoMacro
C) FastMacro
D) StartMacro

Question 77

Which of the following navigation bar options in the Word Options dialog box does your friend tell you contains advanced commands for changing the size and quality of an image?

A) Advanced
B) Popular
C) Proofing
D) Customize

Question 78

You can use the ____ field to insert the total number of pages.

A) NoPages
B) TotPages
C) NumPages
D) PagesTotal

Question 79

The ____ AutoMacro runs each time you start Word.

A) AutoStart
B) AutoBegin
C) AutoOpen
D) AutoExec

Question 80

Which of the following is NOT a step that Simon must take before recording the steps of a macro?

A) Start Microsoft Visual Basic.
B) Name the macro.
C) Attach the macro to a template or document.
D) none of the above