Deck 15: Completing Reports and Proposals

Question 1

The three sections of a formal report include all of the following except

A) prefatory parts.
B) text.
C) conclusions.
D) supplementary parts.

Answer 1

conclusions.

Question 2

What would be the best title for a formal report on your company's proposed acquisition of Freedman's Nuts & Bolts?

A) "To Acquire or Not to Acquire"
B) "A Study of the Feasibility of Angstrom Hardware Inc. Acquiring the Concern Currently Operating as Freedman's Nuts & Bolts"
C) "The Pros and Cons of Acquiring Freedman's Nuts & Bolts"
D) "Why Angstrom Should Forget About Acquiring Freedman"

Answer 2

"The Pros and Cons of Acquiring Freedman's Nuts & Bolts"

Question 3

The table of contents should

A) word headings as they appear in the text.
B) not include any of the headings in the text.
C) paraphrase the text headings.
D) not include the supplementary material.

Answer 3

word headings as they appear in the text.

Question 4

The table of contents for a complex formal report should include

A) every level of heading in the report plus all illustration and table titles.
B) two tables: a high-level table that shows only major headings, followed by a detailed table that includes everything.
C) everything but prefatory parts.
D) everything but supplementary parts.

Question 5

Shorter reports of fewer than 10 pages often

A) omit executive summaries.
B) omit synopses.
C) combine executive summaries and synopses with letters of transmittal.
D) do any of the above.

Question 6

If you have organized your report in a direct pattern, the close should

A) present the conclusions and recommendations for the first time.
B) be relatively long.
C) be relatively brief.
D) not mention a specific course of action you want the reader to take.

Question 7

The close of an action-oriented report

A) consists of the report's key findings.
B) is the writer's analysis of what the findings mean.
C) lists any courses of action that you expect readers to take or that you will be taking yourself.
D) contains the answers to the questions that led to the report.

Question 8

Materials that are related to the report but lack direct relevance are included in the

A) summary.
B) appendix.
C) recommendations.
D) notes.

Question 9

Acknowledging sources in the body of a report

A) is only necessary in school-not in business.
B) unnecessarily clutters the text of your report.
C) demonstrates that you have thoroughly researched your topic.
D) shows that you have too much time on your hands.

Question 10

A formal proposal is slightly different from a formal report in that it

A) includes a letter of transmittal.
B) uses only an indirect approach.
C) refers specifically to the RFP.
D) uses an executive summary instead of a synopsis.

Question 11

If you don't get a response from readers of your report within a week or two of sending it out, you should

A) inquire politely as to whether the report arrived or offer to answer any questions regarding its subject.
B) take it as a sign that everyone agrees with what you had to say.
C) assume that the report has not been read.
D) demand to know why you haven't received a response yet.

Question 12

Most employees who must produce business reports can count on lots of help from specialists in design and production.

Question 13

It's best to make your source references as conspicuous as possible, to give credibility to your report.

Question 14

When checking over your visual aids, you can assume that all the data are correct at this point.