Deck 9: Mail Merge

Question 1

The separate variables for each record are called ____.

A) data
B) fields
C) filters
D) files

Answer 1

B

Question 2

You can edit the data source to revise records, but you cannot revise fields.

Answer 2

False

Question 3

To access the Step-by-Step Mail Merge Wizard, click Start Mail Merge on the ____ tab.

A) Home
B) Insert
C) Mailings
D) References

Answer 3

C

Question 4

Sorting enables you to target a mailing to individuals in a specific state or ZIP code area.

Question 5

The ____ is the file that contains text and graphics that remain the same for each merged document.

A) data source
B) filter
C) main document
D) preview pane

Question 6

To select a specific set of records to merge, you must ____.

A) edit
B) filter
C) sort
D) print

Question 7

The ____ contains the variables for each merged document.

A) data source
B) filter
C) main document
D) preview pane

Question 8

When using the Step-by-Step Mail Merge Wizard, it is impossible to move to a previous step in the wizard.

Question 9

To arrange the records in descending order, you must ____.

A) cut and paste
B) edit
C) filter
D) sort

Question 10

Multiple fields may be used when sorting records.

Question 11

The standard business envelope is ____.

A) #8 landscape
B) #10 landscape
C) 5 3/4" envelope
D) 3 1/2" envelope

Question 12

New fields can be added or existing fields deleted in a data source by clicking Customize Columns in the New Address List dialog box.

Question 13

Sorting records determines the order in which the records are ____.

A) created
B) mailed
C) merged
D) remembered

Question 14

Click the ____ command in the Write & Insert Fields group to insert the salutation.

A) Address Block
B) Greeting Line
C) Insert Merge Field
D) Finish & Merge

Question 15

The Step-by-Step Mail Merge Wizard can also be used to generate envelopes and labels.

Question 16

Choosing to merge only records with the ZIP Code 39440-1203 is called ____ records.

A) arranging
B) filtering
C) merging
D) sorting

Question 17

The file 76-drill1main refers to the data source for 76-drill1.

Question 18

In a descending sort, the letter B would come before the letter C.

Question 19

A new mail merge can be completed by creating a new data source or using an existing data source.

Question 20

All the variables for one individual person are called a(n) ____.

A) data source
B) field
C) main document
D) record

Question 21

When setting up a mail merge document to prepare the envelopes for a set of merged letters, select ____ as the type of document.

A) Directory
B) Envelopes
C) Labels
D) Letters

Question 22

Which of the following file names is appropriate for the main document in a mail merge?

A) 78-d1
B) 78-d1main
C) 78-d1data source
D) 78-d1a

Question 23

When setting up a mail merge document to prepare a listing of member names, phone numbers, and other contact information, select ____ as the type of document.

A) Directory
B) Envelopes
C) Labels
D) Letters

Question 24

To edit the data source, open the main document and click ____ in the Start Mail Merge group on the Mailings tab.

A) Edit Recipient List
B) Insert Merge Field
C) Select Recipients
D) Start Mail Merge

Question 25

Click the ____ command on the Write & Insert Fields group to insert one field.

A) Address Block
B) Greeting Line
C) Insert Merge Field
D) Finish & Merge

Question 29

To print the merged document, click ____ on the Finish group of the Mailings tab.

A) Highlight Merge Fields
B) Match Fields
C) Find Recipient
D) Finish & Merge