Deck 3: Access Module Maintaining and Querying a Database

Question 1

The query type that gives Access an example of the information being requested and retrieves information based precisely on matching the example is which type of query?

A) crosstab
B) append
C) query by example (QBE)
D) update

Answer 1

C

Question 2

Changes made to a field in a query datasheet updates the same field in the table on which the query is based. 

Answer 2

True

Question 3

It is more efficient to use the Query Wizard for common, informational queries than to design your own query.  

Answer 3

False

Question 4

Results of a query may be viewed at any time by clicking the ____ button in the Results group on the Ribbon.

A) Run
B) Append
C) Show
D) Design

Question 5

A sort field is unique if more than one record can have the same value for the sort field.

Question 6

Hiding a field in Datasheet view removes the field from the current table. 

Question 7

Access may base queries on one or more tables or queries .

Question 8

Fields included in a query may be modified after the query is saved. 

Question 9

Expression Builder is found in the Query Setup group on the DESIGN tab.

Question 10

To toggle between navigation mode and editing mode press the F2 keyboard shortcut. 

Question 11

When a question is asked of a database using a select query, the answer is returned as a data sheet. 

Question 12

The process of rearranging records in a specified order or sequence is referred to as sorting .

Question 13

The contents of query datasheet are permanent .

Question 14

It is not possible to create a query from more than one table. 

Question 15

Results of a query are narrowed by using the Or logical operator. 

Question 16

Arithmetic operations are performed on selected records in a database using Statistical functions.

Question 17

The default query type for Access is the Crosstab query. 

Question 18

The most simple technique to use for filtering records is Filter By Form .

Question 19

Access database objects are divided into categories on the Navigation Pane.

Question 20

Logical operators must be used in order to combine two or more conditions in a query. 

Question 21

Data may be sorted in a table datasheet, a form, and a ____.

A) report
B) query datasheet
C) record
D) related table

Question 22

When the sort field data for each record in a database is different, the sort field is ____.

A) ascending
B) unique
C) nonunique
D) descending

Question 23

A query based on more than one table is a(n) ____query.

A) multiple
B) advanced
C) relationship
D) multitable

Question 24

Which view must be used to delete an entire record?

A) Design
B) Query
C) Navigation
D) Datasheet

Question 25

Which keyboard shortcut selects the first field value in the first record when in Navigation Mode?

A) Tab
B) Home + Up Arrow
C) Up Arrow
D) Ctrl+Home

Question 26

A criterion, or rule, that determines which records are selected when a query is run is called a(n) ____.

A) sort order
B) condition
C) operator
D) match

Question 27

The process of adding, modifying and deleting records in a database to keep the records current and accurate is referred to as ____ a database.

A) reconstructing
B) maintaining
C) developing
D) editing

Question 28

A field with the Short Text data type sorted in descending order will display the data in which order?

A) A to Z
B) lowest to highest
C) Z to A
D) highest to lowest

Question 29

The AutoFilter sort method works on a(n)____ field(s).

A) multiple
B) 10 fields
C) adjacent
D) single

Question 30

The condition "Seattle" for the field City in a student database is an example of what type of value?

A) text value
B) field value
C) comparison value
D) criteria value

Question 31

Date criteria are automatically enclosed in ____ when entered in a query design.

A) quotes
B) parenthesis
C) brackets
D) number signs

Question 32

The primary key of a table must be unique for each record; however, the ____ sort field does not have to be unique.

A) table
B) chronological
C) primary
D) adjacent

Question 33

The ____ command removes the display of one or more fields in Datasheet view.

A) Hide Fields
B) Unhide Fields
C) Remove Fields
D) Display Fields

Question 34

In a query, Access sorts fields first based on the sort field that is ____ in the design grid of the Query window when in Design view.

A) leftmost
B) rightmost
C) adjacent to the leftmost field
D) adjacent to the rightmost field

Question 35

The comparison operator, , is used to insert a condition that means ____.

A) greater than
B) And
C) less than
D) not equal to

Question 36

In the criterion,

A) less than 250
B) equal to 250
C) less than or equal to 250
D) greater than or equal to 250

Question 37

Queries based on more than one table, must have a ____ field.

A) common
B) similar
C) text
D) calculated

Question 38

To use an existing query as the basis for a new query, it is necessary to ____ the query before designing the new query.

A) modify
B) rename
C) delete the existing query
D) include comparison operators

Question 39

Which record modification mode is used to insert or delete characters in a field value based on the location of the insertion point?

A) navigation mode
B) design mode
C) editing mode
D) selection mode

Question 40

A combination of database fields, constants, and operators that are used to perform a calculation is called a(n) ____.

A) builder
B) expression
C) operator
D) query

Question 41

____ is the default entry for each field in the Total row of the query design grid.

A) Group By
B) SUM
C) Totals
D) Maximum

Question 42

Which comparison operator matches a pattern that includes wildcards?

A) Between...And...
B) Or
C) Not
D) Like

Question 43

Jorge has created a database for the herb garden he is planting this spring.  Fields in the database include: Plant Name, When to Plant, Amount of Sun, Annual, and Perennial.  He needs to answer the following questions using his database.
Which plants need full sun?
Which plants are Perennials?

-After creating the query, Jorge must set criteria to have the query return only those plants that need full sun.  Entries for the Amount of Sun field include: partial sun, little sun, and full sun. How should Jorge enter the criteria for the exact match of full sun ?

A) =>full sun
B) full sun_
C) full sun
D) "full sun"

Question 44

A calculated field is formatted using the ____ for the field.

A) Property Sheet
B) Criteria
C) Expression Builder
D) Operator

Question 45

The + symbol is an example of a(n) ____ operator.

A) arithmetic
B) logical
C) comparison
D) calculation

Question 46

The Expression Builder dialog box is available from which group on the Query DESIGN tab on the Ribbon?

A) Query Type
B) Show/Hide
C) Query Setup
D) Results

Question 47

The ___________________ command allows hidden fields to be redisplayed.

Question 48

Jorge has created a database for the herb garden he is planting this spring.  Fields in the database include: Plant Name, When to Plant, Amount of Sun, Annual, and Perennial.  He needs to answer the following questions using his database.
Which plants need full sun?
Which plants are Perennials?

-When creating a query to determine which plants need full sun, which fields must be included in the query?

A) Plant Name and When to Plant
B) Amount of Sun and Annual
C) Plant Name and Amount of Sun
D) Amount of Sun and When to Plant

Question 49

To add a row labeled "Total" to a query design click the ____ button in the Show/Hide group on the DESIGN tab on the Ribbon.

A) SUM
B) New Row
C) Totals
D) Add All

Question 50

Typing a value in a highlighted field while in the ____________________ mode replaces the highlighted field value.

Question 51

Statistical information such as totals and averages is calculated using ____.

A) comparison operators
B) mathematical operators
C) aggregate functions
D) logical functions

Question 52

The default name for a new Access query is ____________________.

Question 53

Which aggregate function would be used to calculate the lowest field value for the selected records?

A) Average
B) Minimum
C) Maximum
D) Count

Question 54

Jorge has created a database for the herb garden he is planting this spring.  Fields in the database include: Plant Name, When to Plant, Amount of Sun, Annual, and Perennial.  He needs to answer the following questions using his database.
Which plants need full sun?
Which plants are Perennials?

-To create a datasheet that lists all herbs that are Perennials, Jorge will create a new query.  The Perennial field has a data type of Yes/No.  Which criterion should Jorge use in the query for the Perennial field?

A) Yes
B) >No
C) check=yes
D) 'yes'

Question 55

Which aggregate function supports the Yes/No field data type?

A) Count
B) Average
C) Minimum
D) Sum

Question 56

A calculated field created in a query generates results when ____.

A) the database is opened
B) the query's underlying table is opened
C) when a report is created
D) when the query is run

Question 57

The default group in the Navigation Pane is ____.

A) Object Type
B) All Access Objects
C) Table
D) Design Grids

Question 58

To locate a specific field value or part of a field value, a user may search a table datasheet, a query datasheet, or a form using the ____________________.

Question 59

____ categories may be created to group objects in a way best suited to manage any database in the Navigation Pane.

A) Table Name
B) Custom
C) Query Name
D) Relationship

Question 60

The _________________ prompts for information by asking a series of questions and creates the appropriate results based on the answers to the prompts.

Question 61

A ____________________ is a set of records that answers the question resulting from a query.

Question 63

The ascending sort order for the Date/Time data type sorts dates from ____________________.

Question 64

The arrangement of records sorted in a datasheet is ____________________ unless the datasheet is saved as a table.

Question 65

The first field specified in the sorting process is called the ____________________ field.

Question 66

A set of restrictions placed on records in an open datasheet or form that temporarily isolates a subset of the records is called a ____________________.