Deck 4: Access: Databases and Database Objects: an Introduction

Question 1

To open a table in Design view,press and hold or right-click the table in the Navigation Pane and then tap or click ____ on the shortcut menu

A)Table Design
B)Layout View
C)Structure View
D)Design View

Answer 1

D

Question 2

When you create a table in Datasheet view,Access automatically adds a field called ____ as the first field in the table.

A)AutoNumber
B)AutoFill
C)ID
D)PrimaryID

Answer 2

C

Question 3

A(n)____ contains information about a given person,product,or event.

A)attribute
B)record
C)field
D)column

Answer 3

B

Question 4

A field whose data type is ____ can store text that can be used as a hyperlink address.

A)URL
B)Web
C)Placeholder
D)Hyperlink

Question 5

To insert a field between existing fields,press and hold or right-click the column heading for the field that will follow the new field,and then tap or click ____ on the shortcut menu.

A)Insert Column
B)Insert Field
C)Add Column
D)Add Field

Question 6

To undo the most recent change to a table structure,tap or click the ____ button on the Quick Access Toolbar.

A)Cancel
B)Reverse
C)Back
D)Undo

Question 7

To change the name of a field,press and hold or right-click the column heading for the field,tap or click ____ on the shortcut menu,and then type the desired field name.

A)Change Column
B)Rename Column
C)Change Field
D)Rename Field

Question 8

____ words are words that have a special meaning to Access and cannot be used for the names of fields.

A)Reserved
B)Restricted
C)Significant
D)Tagged

Question 9

A field whose data type is ____ can contain any characters.

A)Alpha
B)Character
C)Normal
D)Short Text

Question 10

When you assign a(n)____ to a field,Access will display the value you assign,rather than the field name,in datasheets and in forms.

A)alternate
B)caption
C)abbreviation
D)tag

Question 11

A(n)____ data type can store a variable amount of text or combination of text and numbers where the total number of characters may exceed 255.

A)Memo
B)Long Text
C)Variable
D)Character

Question 12

Access is a ____.

A)word processing software tool
B)file management system
C)workbook management system
D)database management system

Question 13

In Access,table and field names can be up to ____ characters in length.

A)256
B)128
C)64
D)32

Question 14

A field with the ____ data type can contain an attached file,such as an image,document,chart,or spreadsheet.

A)Attachment
B)File
C)Document
D)Extend

Question 15

To delete a field in a table,press and hold or right-click the column heading for the field,and then tap or click ____ on the shortcut menu.

A)Remove Field
B)Delete Field
C)Delete Column
D)Remove Column

Question 16

In a(n)____ database such as those maintained by Access,a database consists of a collection of tables,each of which contains information on a specific subject.

A)tabular
B)record
C)attribute
D)relational

Question 17

To show the symbol for the Euro instead of the dollar sign,change the ____ property for the field whose data type is Currency.

A)Field Size
B)Format
C)Caption
D)Description

Question 18

A field whose data type is ____ can store an OLE object,which is an object linked to or embedded in the table.

A)Illustration
B)Image
C)Bitmap
D)OLE object

Question 19

A field with the ____ data type can store a unique sequential number that Access assigns to a record.Access will increment the number by 1 as each new record is added.

A)Sequential
B)ValueIncrement
C)Incremental
D)AutoNumber

Question 20

To define an additional field in Datasheet view,tap or click the ____ column heading.

A)New Field
B)Add Field
C)Click to Add
D)Insert Field

Question 21

To change the print orientation from portrait to landscape,tap or click the ____ button on the PRINT PREVIEW tab.

A)Portrait/Landscape
B)Orientation
C)Switch Orientation
D)Landscape

Question 22

To view the results of a saved query,press and hold or right-click the query in the Navigation Pane and tap or click ____ on the shortcut menu.

A)Datasheet View
B)Open
C)Results View
D)Run

Question 23

To open the Navigation Pane,tap or click the ____ Button.

A)Open Navigation Pane
B)Open Pane
C)Shutter Bar Open/Close
D)Navigation Bar Show/Hide

Question 24

To back up the database that is currently open,use the ____ command on the Save As tab in the Backstage view.

A)Close and Back Up
B)Back Up Current
C)Save As Back Up
D)Back Up Database

Question 25

To create a query using the Query Wizard,tap or click ____ on the ribbon and then click the Query Wizard button.

A)CREATE
B)INSERT
C)NEW OBJECT
D)REPORT

Question 26

In the accompanying figure,the small box or bar to the left of each field is called the ____.

A)row selector
B)field selector
C)field bar
D)current field bar

Question 27

To compact and repair a database,tap or click the ___ button in the Info gallery in the Backstage view.

A)Restore
B)Fix
C)Compaction
D)Compact & Repair

Question 28

To save the changes to the layout of a table,tap or click the Save button on the ____.

A)status bar
B)TABLE TOOLS tab
C)Navigation Pane
D)Quick Access Toolbar

Question 29

In the accompanying figure,the Book Rep table displays in ____.

A)Structure view
B)Design view
C)Layout view
D)Table view

Question 30

To add a record to a table,tap or click the ____ record button.

A)Add New
B)New (blank)
C)Last
D)Insert (New)

Question 31

To exit Access,tap or click the ____ button on the right side of the title bar.

A)Quit
B)Stop
C)End
D)Close

Question 32

To delete a database object,press and hold or right-click the object in the Navigation Pane and then tap or click ____ on the shortcut menu.

A)Erase
B)Trash
C)Delete
D)Remove

Question 33

To change the design of a query,press and hold or right-click the query in the Navigation Pane and then tap or click ____ on the shortcut menu.

A)Open
B)SQL
C)Query Window
D)Design View

Question 34

To create an initial report that can be modified in Layout view,tap or click ____ on the CREATE tab.

A)Layout
B)Report Layout
C)Report
D)Simple Report

Question 35

To specify AutoCorrect rules and exceptions to the rules,tap or click FILE to open the Backstage view,tap or click ____ ,and then tap or click Proofing in the dialog box that displays.

A)Customize
B)Manage
C)Options
D)Grammar

Question 36

In the accompanying figure,the key symbol that appears in the row selector for the Book Rep Number field indicates that Book Rep Number is the ____ for the table.

A)principal key
B)foreign key
C)main key
D)primary key

Question 37

You can place an insertion point by tapping or clicking in the field or by pressing ____.

A)F2
B)F3
C)F4
D)F5

Question 38

To delete a record,tap or click the record selector for the record,and then press the ____ key(s).

A)CTRL+DELETE
B)CTRL+Y
C)DELETE
D)CTRL+K

Question 39

To import data to a table,tap or click the ____ tab on the ribbon.

A)DATABASE TOOLS
B)FILE
C)EXTERNAL DATA
D)IMPORT

Question 40

To rename a database object,press and hold or right-click the object in the Navigation Pane and then tap or click ____ on the shortcut menu.

A)New Name
B)Redefine
C)Rename
D)Save Name

Question 41

The AutoError Correction feature of Access corrects common data entry errors.

Question 42

The Character data type is used for a field that can store a variable amount of text or combinations of text and numbers where the total number of characters may exceed 255.

Question 43

Fields that contain numbers but will not be used for arithmetic operations usually are assigned a data type of Memo.

Question 44

When Access first creates a database,it automatically creates a table.

Question 45

In Datasheet view,a table is represented as a collection of rows and columns called a list.

Question 46

The Currency data type is used for fields that contain only monetary data.

Question 47

File names cannot contain a(n)____.

A)question mark (?)
B)colon (:)
C)space
D)underscore (_)

Question 48

The Access window consists of a variety of components.These include the ____.

A)Navigation Pane
B)Content pane
C)Object tabs
D)Quick Access Toolbar

Question 49

One way to undo changes to a field is to click the Undo button on the status bar.

Question 50

A field with a Yes/No data type can store only one of two values.The choices are ____.

A)True/False
B)One/Zero
C)Yes/No
D)On/Off

Question 51

A unique identifier also is called a primary key.

Question 52

You can create a table in ____.

A)Design view
B)Blank view
C)Layout view
D)Datasheet view

Question 53

As shown in the accompanying figure,you can move to the end of a table to a position for entering a new record by clicking the Insert record Navigation button.

Question 54

As shown in the accompanying figure,you can move to the first record in a table by clicking the Start record Navigation button.

Question 55

The maximum number of characters allowed in a field whose data type is Short Text is 255 characters.

Question 56

As shown in the accompanying figure,you can use the Last record button to move to the last record in the table.

Question 57

In Access,the columns in a table are called records.

Question 58

In Access,field names cannot contain digits.

Question 59

Field names cannot contain ____.

A)square brackets ([ ])
B)periods (. )
C)hyphens (-)
D)accent graves (')

Question 60

The Navigation Pane contains a list of all the objects in the database.

Question 61

Changing the column width in a datasheet changes the structure of a table.

Question 62

Standard properties are associated with all Microsoft Office documents and include author,title,and subject.

Question 63

To change the name of a field,press and hold or right-click the column heading for the field,and then tap or click Rename Field on the shortcut menu.____________________

Question 64

To preview and then print the contents of a table,use Table Preview.

Question 65

Landscape orientation means the printout is across the length (height)of the page.

Question 66

The DATABASE TOOLS tab provides commands to save a database with another name.

Question 67

The rows in the tables are called ____________________.

Question 68

To delete a field,press and hold or right-click the column heading for the field,and then tap or click Remove Field on the shortcut menu.____________________

Question 69

To insert a field between existing fields,press and hold or right-click the column heading for the field that will follow the new field,and then tap or click Insert Column on the shortcut menu.____________________

Question 70

A(n)____________________ is software that can be used to create a database;add,change,and delete data in the database;ask and answer questions concerning the data in the database;and create forms and reports using the data.

Question 71

A field that has the Calculated data type can store a unique sequential number that Access assigns to a record.____________________

Question 72

Redundancy means storing the same fact in more than one place.

Question 73

Form view displays a single record at a time.

Question 74

The term list database describes a database that consists of a collection of tables,each of which contains information on a specific subject.____________________

Question 75

Each customer has one book rep,but each book rep can have many customers.This is an example of a one-to-many relationship.

Question 76

To print a wide database table,a table whose contents do not fit on the screen,you will need portrait orientation.

Question 77

Layout view shows a report on the screen and allows the user to make changes to the report.

Question 78

A(n)____________________ contains a specific piece of information within a record.

Question 79

In the accompanying figure,the ____________________ Pane contains a list of all the objects in the database.

Question 80

A unique identifier also is called a(n)____________________.