Deck 10: Designing Forms and Reports

Question 1

Ad-hoc reports provide details behind the summary values on a key-indicator or exception report.

Answer 1

False

Question 2

A paper prototype is a simple design to show the placement of information elements on a screen and the space needed for each element.

Answer 2

False

Question 3

Drill-down reports highlight data that are out of the normal operating range.

Answer 3

False

Question 4

Most forms have a stylized format and are usually simple row and column format.

Question 5

A ________ is a business document that contains some predefined data and may include some areas where additional data are to be filled in.

A)Report
B)Form
C)Flow-chart
D)Word document

Question 6

A ________ is a business document that contains only predefined data; it is a passive document used solely for reading or viewing.

A)Report
B)Form
C)Flowchart
D)Word document

Question 7

A form is a business document that contains only predefined data; it is a passive document used solely for reading or viewing.

Question 8

A report typically contains data from many unrelated ________ or transactions.

A)Documents
B)Form
C)Attributes
D)Records

Question 9

In addition to providing a look and feel that can be assessed,the paper prototype is also used to test content,task flow,and other usability factors.

Question 10

Increasingly,developers are using tools that can quickly create screen mockups,referred to as ________,to show the placement of information elements on a screen and the space needed for each element.

A)Prototypes
B)Wireframes
C)Forms
D)Reports

Question 11

The ________ report provides details behind the summary values on a key-indicator or exception report.

A)Exception
B)Scheduled
C)Drill-down
D)Key-indicator

Question 12

The ________ report has unplanned information requests in which information is gathered to support a non-routine decision.

A)Key-indicator
B)Exception
C)Scheduled
D)Ad-hoc

Question 13

The ________ report highlights data that are out of the normal operating range.

A)Exception
B)Scheduled
C)Drill-down
D)Key-indicator

Question 14

A key-indicator report provides a summary of critical information on a recurring basis.

Question 15

A paper prototype is a series of mock ________ that can be used to test content,look,and feel,as well as the task flow and other usability factors.

A)Papers
B)Screens
C)Reports
D)Forms

Question 16

User-centered design refers to a design approach that involves an understanding of the target audience,their tasks and goals,information needs,experience levels,and so on.

Question 17

A report typically contains data from many unrelated records or transactions.

Question 18

The ________ report is produced at predefined intervals-daily,weekly,or monthly-to support the routine informational needs of an organization.

A)Exception
B)Scheduled
C)Drill-down
D)Key-indicator

Question 19

A report is a business document that contains some predefined data and may include some areas where additional data are to be filled in.

Question 20

The ________ report provides a summary of critical information on a recurring basis.

A)Exception
B)Scheduled
C)Drill-down
D)Key-indicator

Question 21

"Only needed information should be displayed in a report" is related to ________ for the design of forms and reports.

A)Meaningful titles
B)Meaningful information
C)A balanced layout
D)An easy navigation system

Question 22

"Information should be provided in a manner that is usable without modification" is related to ________ for the design of forms and reports.

A)Meaningful titles
B)Meaningful information
C)A balanced layout
D)An easy navigation system

Question 23

Offsetting the position of nonstandard information is one of the methods of highlighting information.

Question 24

"Revision date or code to distinguish a form or report from prior versions in a report" is related to ________ for the design of forms and reports.

A)Meaningful titles
B)Meaningful information
C)A balanced layout
D)An easy navigation system

Question 25

"Clear and specific titles describing content and use of form or report" is related to ________ for the design of forms and reports.

A)Meaningful titles
B)Meaningful information
C)A balanced layout
D)An easy navigation system

Question 26

"Valid date,which identifies on what date (or time)the data in the form or report was accurate," is related to ________ for the design of forms and reports.

A)Meaningful titles
B)Meaningful information
C)A balanced layout
D)An easy navigation system

Question 27

Highlighting can be a valuable technique for providing warnings to users regarding possible problems such as unusual data values or an unavailable device.

Question 28

Define form and report.What is the difference between the two?

Question 29

Highlighting cannot be a valuable technique for notifying users of errors in data entry or processing.

Question 30

"Clearly show where we are on the report" is related to ________ for the design of forms and reports.

A)Meaningful titles
B)Meaningful information
C)A balanced layout
D)An easy navigation system

Question 31

"Information should be balanced on the screen or page" is related to ________ for the design of forms and reports.

A)Meaningful titles
B)Meaningful information
C)A balanced layout
D)An easy navigation system

Question 32

Increasingly,developers are using tools that can quickly create screen mockups,referred to as wireframes.

Question 33

Size differences and reverse video are common methods of highlighting information.

Question 34

"Notifying users when on the last page of a multi-paged sequence" is related to ________ for the design of forms and reports.

A)Meaningful titles
B)Meaningful information
C)A balanced layout
D)An easy navigation system

Question 35

"All data and entry fields should be clearly labeled" is related to ________ for the design of forms and reports.

A)Meaningful titles
B)Meaningful information
C)A balanced layout
D)An easy navigation system

Question 36

To clearly show how to move forward and backward is related to balance the layout characteristic during the design of forms and reports.

Question 37

Define at least three types of business reports.

Question 38

"Clear and specific titles describing content and use of form or report" is related to ________ for the design of forms and reports.

A)Meaningful titles
B)Meaningful information
C)A balanced layout
D)An easy navigation system

Question 39

"Adequate spacing and margins should be used in a report" is related to ________ for the design of forms and reports.

A)Meaningful titles
B)Meaningful information
C)A balanced layout
D)An easy navigation system

Question 40

"Current date,which identifies when the form or report was generated," is related to ________ for the design of forms and reports.

A)Meaningful titles
B)Meaningful information
C)A balanced layout
D)An easy navigation system

Question 41

Describe four issues from using color.

Question 42

In business-related systems,________ is becoming increasingly important as text-based applications such as electronic mail,bulletin boards,and information services are more widely used.

A)Textual output
B)A form
C)A report
D)A chart

Question 43

Displaying text in mixed uppercase and lowercase and using conventional punctuation is related to which of the guidelines for displaying text?

A)Spacing
B)Justification
C)Hyphenation
D)Case

Question 44

What are some ways to highlight information? What are the general guidelines when considering highlighting?

Question 45

Which of the below is a problem from using a color in forms and reports?

A)Soothes or strikes the eye.
B)Printing or conversion to other media may not easily translate.
C)Evokes more emotional reactions.
D)Draws attention to warnings.

Question 46

"Redisplay labels when the data extend beyond a single screen or page" is related to which guideline for displaying tables and lists?

A)Meaningful titles
B)Formatting columns,rows,and text
C)Use meaningful labels
D)Formatting numeric,textual,and alphanumeric data

Question 47

"Color pairings may wash out or cause problems for some users" is a major problem of using color.

Question 48

"Left-justify textual data,use short line length,usually 30-40 characters per line" is related to which guideline for displaying tables and lists?

A)Formatting numeric,textual,and alphanumeric data
B)Use meaningful labels
C)Formatting columns,rows,and text
D)Meaningful titles

Question 49

"Use same family of typefaces within and across displays and reports" is related to which guideline for displaying tables and lists?

A)Meaningful titles
B)Formatting columns,rows,and text
C)Use meaningful labels
D)Formatting numeric,textual,and alphanumeric data

Question 50

Emphasis on the logical organization of information is not a benefit of using color.

Question 51

Left-justifying text and leaving a ragged-right margin is related to which of the guidelines for displaying text?

A)Hyphenation
B)Spacing
C)Justification
D)Abbreviations

Question 52

Facilitating subtle discriminations in complex displays is a benefit of using color.

Question 53

Explain several general guidelines for forms and reports design.

Question 54

Highlighting can be a valuable technique for drawing attention to keywords,commands,high-priority messages,and data that have changed or gone outside normal operating ranges.

Question 55

"Right-justify numeric data and align columns by decimal points or other delimiter" is related to which guideline for displaying tables and lists?

A)Use meaningful labels
B)Formatting numeric,textual,and alphanumeric data
C)Formatting columns,rows,and text
D)Meaningful titles

Question 56

"Use a single typeface,except for emphasis" is related to which guideline for displaying tables and lists?

A)Use meaningful labels
B)Formatting numeric,textual,and alphanumeric data
C)Formatting columns,rows,and text
D)Meaningful titles

Question 57

The benefits of color only seem to apply if the information is first provided to the user in the most appropriate presentation format.

Question 58

Which of the following is a problem caused by using a color in forms and reports?

A)Emphasizes the logical organization of information.
B)Facilitates subtle discriminations in complex displays.
C)Color fidelity may degrade on different displays.
D)Accents an uninteresting display.

Question 59

Using acronyms only when they are widely understood by users and are significantly shorter than the full text is related to which of the guidelines for displaying text?

A)Case
B)Abbreviations
C)Justification
D)Spacing

Question 60

"Break long sequences of alphanumeric data into small groups of three to four characters each" is related to which guideline for displaying tables and lists?

A)Meaningful titles
B)Formatting columns,rows,and text
C)Use meaningful labels
D)Formatting numeric,textual,and alphanumeric data

Question 61

Which usability factor specifies that information format should be consistent between entry and display,and format should distinguish each piece of data and highlight,not bury,important data?

A)Format
B)Clarity
C)Consistency
D)Flexibility

Question 62

"Use abbreviations and acronyms only when they are widely understood by users and are significantly shorter than the full text" is not a guideline for displaying text.

Question 63

Which usability factor specifies that outputs should be self-explanatory and not require users to remember information from prior outputs in order to complete a task?

A)Consistency
B)Clarity
C)Format
D)Flexibility

Question 64

According to guidelines for selecting tables versus graphs,we should use tables for ________.

A)Reading individual data values
B)Providing a quick summary of data
C)Detecting trends over time
D)Forecasting activities

Question 65

"Avoid overly fancy fonts and sort in a meaningful order" is related to which guideline for displaying tables and lists?

A)Use meaningful labels
B)Formatting numeric,textual,and alphanumeric data
C)Formatting columns,rows,and text
D)Meaningful titles

Question 66

"Place a blank line between every five rows in long columns" is related to which guideline for displaying tables and lists?

A)Formatting numeric,textual,and alphanumeric data
B)Formatting columns,rows,and text
C)Use meaningful labels
D)Meaningful titles

Question 67

List five guidelines for displaying text.

Question 68

________ is a usability dimension concerned with how quickly users can perform tasks once they know how to perform them.

A)Learnability
B)Efficiency
C)Error-rate
D)Memorability

Question 69

What are the general guidelines for displaying tables and lists? Provide an example for each guideline.

Question 70

"Similar information displayed in multiple columns should be sorted vertically" is related to which guideline for displaying tables and lists?

A)Formatting columns,rows,and text
B)Formatting numeric,textual,and alphanumeric data
C)Use meaningful labels
D)Meaningful titles

Question 71

What are some guidelines when printing a paper report?

Question 72

Which usability factor specifies that there should be consistent use of terminology,abbreviations,formatting,titles,and navigation within and across outputs?

A)Format
B)Clarity
C)Consistency
D)Flexibility

Question 73

Which usability factor specifies that formatting should be designed with an understanding of the task being performed and the intended user?

A)Clarity
B)Organization
C)Format
D)Flexibility

Question 74

What is usability? Identify three characteristics for assessing usability.

Question 75

Answer: Three categories of guidelines were provided in the textbook,including using meaningful labels; formatting columns,rows,and text; and formatting numeric,textual,and alphanumeric data.Table 10-7 provides specific guidelines for each category.
Difficulty: Moderate
AACSB: Information Technology
LO: 10.4 Format text,tables,and lists effectively
Classification: Synthesis
What are the guidelines for selecting tables vs graphs?

Question 76

When displaying textual information,we should also be careful not to hyphenate words between lines or use obscure abbreviations and acronyms.

Question 77

The usability of information displayed in tables and alphanumeric lists is likely to be much more heavily influenced by effective layout than most other types of information display.

Question 78

________ is an overall evaluation of how a system performs in supporting a particular user for a particular task.

A)Speed
B)Accuracy
C)Usability
D)Satisfaction

Question 79

Which usability factor specifies that information should be viewed and retrieved in a manner most convenient to the user?

A)Clarity
B)Organization
C)Format
D)Flexibility

Question 80

"All columns and rows should have meaningful labels" is related to which guideline for displaying tables and lists?

A)Formatting columns,rows,and text
B)Formatting numeric,textual,and alphanumeric data
C)Meaningful titles
D)Use meaningful labels