Deck 10: Designing Forms and Reports

Question 1

Notifying the user on the last page of a multipaged sequence is a guideline for designing forms and reports.

Answer 1

True

Question 2

On the Internet,form interaction is the standard method of gathering and displaying information when consumers order products,request product information,or query account status.

Answer 2

True

Question 3

The major deliverables from the designing forms and reports stage are logic models.

Answer 3

False

Question 4

Invoices and mailing labels are examples of forms.

Question 5

Structure charts,flowcharts,and dialogue diagrams are the major deliverables for the designing forms and reports stage.

Question 6

Often,the initial prototypes of forms and reports are mock screens that are not working modules or systems.

Question 7

The data on all forms and reports must consist of data elements in data stores and on the E-R data model for the application or must be computed from these data elements.

Question 8

When preparing an initial prototype of a form or report,the structuring and refinement of the requirements requires much input from the end users.

Question 9

Designing usable forms and reports requires your active interaction with users.

Question 10

In general,forms are used to present or collect information on a single item.

Question 11

Color,intensity,and size differences are methods of highlighting.

Question 12

In business-related systems,textual output is becoming less important as the text-based applications that use these systems are slowly disappearing.

Question 13

Generally speaking,highlighting methods appear the same on all output devices.

Question 14

Highlighting methods should be consistently selected and used based upon the level of importance of the emphasized information.

Question 15

Gaining an understanding of the skills of the intended system users and the tasks they will be performing is invaluable when constructing a form or report.

Question 16

Form designers should use highlighting as often as possible to distinguish the different categories of data.

Question 17

The purpose of the testing and usability assessment section of a form design specification is to explain to those who will actually develop the final form why this form exists and how it will be used.

Question 18

The contents of a form or report correspond to the data elements contained in an associated data flow located on a data flow diagram.

Question 19

Highlighting should be used as often as possible to draw the user away from or to certain information.

Question 20

Highlighting techniques can be used singularly or in tandem,depending upon the level of emphasis desired by the designer.

Question 21

When displaying tables and lists,you should right-justify numeric data and align columns by decimal points or other delimiters.

Question 22

Referencing form and report usability,special symbols,such as decimal places,dollar signs and +/- signs should be used as appropriate.

Question 23

When selecting tables versus graphs,you should use graphs for detecting trends over time.

Question 24

Referencing form and report usability,the consistency guideline means that formatting should be designed with an understanding of the task being performed and the intended user.

Question 25

One of the primary advantages of impact printers is their ability to exactly replicate a screen report on paper.

Question 26

When designing textual output,you should use single spacing wherever possible.

Question 27

When selecting tables versus graphs,you should use tables to forecast activities.

Question 28

Tables are very beneficial for analyzing data changes over time.

Question 29

When selecting tables versus graphs,you should use graphs for reading individual values.

Question 30

The guidelines for displaying text include case,spacing,and justification guidelines.

Question 31

When selecting tables versus graphs,you should use tables to provide a quick summary of data.

Question 32

When designing textual output,you should hyphenate words between lines.

Question 33

When designing textual output,the text's case should be displayed in mixed upper and lower case.

Question 34

Where possible,text should appear in all upper case on forms.

Question 35

Reliability is an overall evaluation of how a system performs in supporting a particular user for a particular task.

Question 36

When displaying tables and lists,you should break long sequences of alphanumeric data into small groups of three to four characters each.

Question 37

When using color,printing or conversion to other media,may not easily translate.

Question 38

When designing textual output,both the left and right margins should appear justified.

Question 39

The context and meaning of tables and lists are derived from the format of the information.

Question 40

When displaying textual information,use abbreviations and acronyms as often as possible.

Question 41

Nonstandard colors confuse the user and reduce ease of use.

Question 42

A business document that contains some predefined data and may include some areas where additional data are to be filled in best describes a:

A)report
B)diagram
C)memo
D)form

Question 43

Which of the following is a true statement?

A)An employee application is an example of a report.
B)Reports are only for reading and often contain data about multiple unrelated records in a computer file.
C)Reports are used to convey information on a single item.
D)Generally,reports are only printed on paper.

Question 44

Which of the following is a report?

A)employment application
B)class registration sheet
C)product order form
D)invoice

Question 45

XML icons are templates that display and process common attributes of higher-level,more abstract items.

Question 46

A class registration sheet is an example of a:

A)report
B)diagram
C)memo
D)form

Question 47

One key to designing quality business processes is the delivery of the right information to the right people,in the right format,at the right time.

Question 48

Which of the following is not a true statement concerning forms?

A)Most forms have a stylized format and are usually not in a simple row and column format.
B)Forms may be displayed on a video display and may be used for data display or data entry.
C)Forms are used to convey information on a collection of items.
D)Every output form will be a data flow produced by a process on a DFD.

Question 49

Presenting or collecting information on a single item is the purpose of a:

A)diagram
B)form
C)report
D)none of the above

Question 50

A pie chart of population by age categories is an example of:

A)a statistical chart
B)a report
C)a form
D)regression analysis

Question 51

Referencing the general design guidelines for form and report usability,the ease usability factor means that information should be viewed and retrieved in a manner most convenient to the user.

Question 52

To avoid outdated information on your web site,you should make sure your site is continuously updated so that users feel that the site is regularly maintained and updated.

Question 53

A passive document that contains only predefined data best describes a:

A)report
B)diagram
C)form
D)none of the above

Question 54

The type of document that is used to convey information on a collection of items is a:

A)report
B)diagram
C)letter
D)form

Question 55

When designing the forms and reports for an Internet-based electronic commerce application,a prototyping design process is most appropriate.

Question 56

When designing forms and reports,issues related to a user's experience,skills,motivation,education,and personality should not be considered.

Question 57

Fixed-formatted text processing refers to the use of small simple images to allow a Web page to more quickly be displayed.

Question 58

Which of the following is not a true statement?

A)Forms and reports are integrally related to various diagrams developed during requirements structuring.
B)Every input form will be associated with a data flow leaving a process on a DFD.
C)The contents of a form or report correspond to the data elements contained in an associated data flow.
D)The data on all forms and reports must be data elements in data stores and on the E-R data model for the application,or must be computed from these data elements.

Question 59

When designing the layout of Web pages,you should avoid using bleeding-edge technology.

Question 60

To avoid the nonstandard use of GUI widgets,make sure that users do not need the latest browsers or plug-ins to view your web site.

Question 61

In general,highlighting:

A)should not be used to warn users of errors in data entry or processing
B)should not be used to provide warnings to users regarding possible problems such as unusual data values
C)should not be used in tandem
D)should be used sparingly to draw the user to or away from certain information and to group together related information

Question 62

Which of the following is a design specification section?

A)management issues
B)system description
C)testing and usability assessment
D)feasibility assessment

Question 63

When designing forms and reports,the first activity is to:

A)gain an understanding of the intended user and task objectives by collecting initial requirements during requirements determination
B)structure and refine the requirements independent from the users
C)ask users to review and refine prototypes of the form or report
D)structure and refine the requirements with the users

Question 64

When displaying text,a person should:

A)right justify text
B)hyphenate words between lines
C)use double spacing if space permits
D)use obscure abbreviations and acronyms

Question 65

The general guidelines for displaying tables and lists include:

A)providing meaningful labels for all columns and rows
B)allowing white space on printed reports for users to write notes
C)breaking long sequences of alphanumeric data into small groups of three to four characters each
D)all of the above

Question 66

The focus placed on forms and reports during logical design is on:

A)the content and layout design of the forms and reports
B)identifying how specific forms or reports should be implemented
C)identifying the content,layout design,and implementation method
D)none of the above

Question 67

All of the following are general guidelines for the design of forms and reports except:

A)meaningful titles should be used
B)extraneous information should be used to provide additional information as needed
C)the user should be able to navigate easily through the document
D)the layout should be balanced

Question 68

Research conducted on highlighting suggests:

A)highlighting should be used conservatively
B)highlighting methods should be consistently used and selected based on the level of importance of the emphasized information
C)blinking and audible tones should only be used to highlight critical information that requires an immediate response from the user
D)all of the above

Question 69

Tables should be used instead of graphs when the user will be:

A)comparing points and patterns of different variables
B)forecasting activities
C)reading individual data values
D)detecting trends over time

Question 70

The section of a design specification that explains to those who will actually develop the final form why this form exists and how it will be used is called:

A)testing and usability assessment
B)rationale and benefit
C)narrative overview
D)usage and application

Question 71

In reference to the general guidelines for displaying tables and lists,which of the following statements is not true?

A)The context and meaning of tables and lists are significantly derived from the format of the information.
B)The usability of information displayed in tables and alphanumeric lists is likely to be much more influenced by effective layout than most other types of information.
C)A blank line should be placed between every ten rows in long columns.
D)A single type face should be used,except for emphasis.

Question 72

Clearly labeling all data and entry fields refers to the general guideline of:

A)meaningful titles
B)meaningful information
C)balanced layout
D)easy navigation

Question 73

Which of the following is not a benefit of using color?

A)soothes or strikes the eye
B)facilitates subtle discriminations in complex displays
C)evokes more emotional reactions
D)printing or conversion to other media may not easily translate

Question 74

Which of the following is a fundamental question to ask when designing forms and reports?

A)Who will use the form or report?
B)What is the purpose of the form or report?
C)Where does the form or report need to be delivered and used?
D)all of the above

Question 75

If a form is delivered on a visual display terminal,which design specification section would describe the capabilities of this device?

A)sample design
B)narrative overview
C)testing and usability
D)management issues

Question 76

Which of the following is a highlighting method?

A)using all capital letters
B)using different fonts
C)underlining
D)all of the above

Question 77

Research conducted on the usage of color found that:

A)color had positive effects on user task performance and perceptions when the user was under time constraints for the completion of a task
B)color is universally better than no color
C)the benefits of color are apparent regardless of the presentation format of the information
D)limiting the number and amount of color is not a good idea

Question 78

All of the following are problems with using color except:

A)printing or conversion to other media may not easily translate
B)evokes more emotional reactions
C)resolution may degrade with different displays
D)color pairings may washout or cause problems for some users

Question 79

In the case of designing forms and reports,the major deliverables are:

A)the design specifications
B)an updated baseline project plan and updated statement of work
C)entity-relationship diagrams
D)the implemented forms and reports

Question 80

Providing a valid date (or time)that identifies when the data in the form or report were accurate refers to the general guideline of:

A)meaningful titles
B)meaningful information
C)balanced layout
D)easy navigation