Deck 5: The Project in the Organizational Structure

Question 1

The key to conflict resolution is to turn a __________ into a __________.

A)win-lose situation, win-win situation
B)matrix organization; mixed organization
C)subcontract; work breakdown structure
D)functional division, projectized division

Answer 1

A

Question 2

In the systems approach to design, one organization would have to take responsibility for __________.

A)manufacturing everything in the system
B)the integrity of the project design
C)the integrity of the subcontractors
D)product warranties

Answer 2

B

Question 3

One of the main technical problems faced by the project manager is meeting __________ without compromising performance.

A)supplier's targets
B)schedule and cost goals
C)technical specifications
D)cost and conflict goals

Answer 3

B

Question 4

Identify the statement that is NOT a major disadvantage of placing the project in the matrix approach.

A)The balance of power between stakeholders is delicate.
B)Balancing the demands of competing projects using shared resource pools is complicated.
C)The principle of unity of command is violated.
D)The project manager takes responsibility for managing the project.

Question 5

This member of the project team is in charge of product design and development and is responsible for functional analysis, specifications, drawings, cost estimates, quality/reliability, engineering changes, and documentation.

A)systems architect
B)manufacturing engineer
C)project controller
D)support services manager

Question 6

The process of dealing with uncertainties in projects has come to be known as __________.

A)scope management
B)risk management
C)quality management
D)procurement management

Question 7

Identify the statement that is NOT a major disadvantage of placing a project within the pure project organization.

A)The project manager has full line authority over the project.
B)Projects duplicate effort because resources are not shared across projects.
C)Projects attempt to stockpile resources.
D)Policies and procedures of the organization are inconsistently used and enforced.

Question 8

Identify the statement that is NOT a major disadvantage of placing a project within a functional element of the parent organization.

A)There is a tendency to suboptimize the project.
B)The client is not the primary focus of activity in the function.
C)The motivation of people assigned to the project tends to be weak.
D)The functional division contains the normal path of advancement for individuals whose expertise is in the functional area.

Question 9

This member of the project team is responsible for the efficient production of the product of the process, including the manufacturing engineering, design and production of tooling, production scheduling, and other production tasks.

A)project engineer
B)development engineer
C)contract administrator
D)support services manager

Question 10

If the project manager controls when and what people do while the functional managers control who will be assigned to the project and what technology will be used, the __________ organizational form is probably being used.

A)projectized
B)pure project
C)matrix
D)weak project

Question 11

Identify the statement that is NOT a major advantage of placing a project within the pure project organization.

A)The functional manager retains full line authority over project team members.
B)The lines of communication are shortened.
C)Centralized authority tends to increase the speed of decision-making.
D)A holistic approach to performing the project is supported.

Question 12

This behavior in a project manager would be highly correlated with unsuccessful project management.

A)conflict avoidance
B)interdisciplinary problem solving
C)win -win negotiation techniques
D)risk mitigation

Question 13

Identify the statement that is NOT a major advantage of placing a project in the matrix approach.

A)A single individual, the project manager, takes responsibility for managing the project.
B)The project will have access to representatives from the administrative units of the parent firm.
C)The division of authority between the project manager and the functional managers is complex.
D)There is less anxiety among team members about what will happen to them when the project is completed.

Question 14

This person is responsible for the installation, testing, and support of the product (process)once its engineering is complete.

A)development engineer
B)systems architect
C)test engineer
D)project controller

Question 15

When a project requires the integration of inputs from several functional areas and involves reasonably sophisticated technology, but does not require all the technical specialists to work for the project on a full-time basis, the __________ organizational form should be used.

A)functional
B)matrix
C)pure project
D)mixed

Question 16

A major advantage of using a __________ placement for a project is that individual experts can be utilized by many different projects.

A)standard
B)virtual
C)projectized
D)functional

Question 17

The project management office is often created by organizations to __________.

A)establish consistent project management standards and methods
B)deal with technological obsolescence
C)train process managers
D)administer application software

Question 18

Identify the statement that is NOT a major advantage of placing a project within a functional element of the parent organization.

A)The flexible use of staff increases.
B)Expertise is easily shared across multiple projects.
C)The functional division tends to be oriented towards activities particular to its function.
D)The functional division serves as a base of technological continuity.

Question 19

An organization structure that is based on the Financial, Human Resources and Operational departments rather than by project is termed as a(n)__________.

A)matrix organization
B)parent organization
C)functional organization
D)projectized organization

Question 20

A major purpose of the project management office should be to serve as __________.

A)the central location for all clerical support
B)the critical disaster recovery support
C)a link between strategic management and project management
D)maintenance for the project management library

Question 21

According to Dewhurst, a group of individuals working independently is a __________.

Question 22

The __________ manager is typically responsible for a number of related projects, each with its own project manager.

Question 23

A major contribution of __________ is to establish project administration procedures for selecting, initializing and planning, budgeting, and scheduling projects as well as to serve as a repository for reports on the performance of the planning, budgeting, scheduling, and resource allocation processes.

A)stakeholders
B)the change control board
C)PMOs
D)team members

Question 24

__________ is the term that describes the optimization of a subelement of a system, perhaps to the detriment of the overall system.

Question 25

The __________ matrix is most similar to the resembles the projectized organizational form.

Question 26

Subletting tasks out to smaller contractors is known as __________.

Question 27

Project priorities are more of a concern in the __________ stages of the project life cycle.

A)earlier
B)later
C)middle
D)final

Question 28

Virtual teams, when composed, should consist of "boundary spanners" who number about one in every __________ team members.

A)6-7
B)8-12
C)10-20
D)25-30

Question 29

When a firm engages in a large number of similar projects, the __________ organizational form is apt to be preferred.

Question 30

The __________ is responsible for the installation, testing, and support of the product or process once the engineering is complete.

Question 31

__________ is defined as inappropriately intense loyalty to the project.

Question 32

The __________ organizational form is a pure project organization overlaid on the functional divisions of the parent firm.

Question 33

A characteristic of __________ projects is that the work these projects can cross time, space, organizational, and cultural boundaries.

A)Matrix
B)Projectized
C)Standard
D)Virtual

Question 34

The underlying principle of modern organizations is __________ of the human elements in the group.

Question 35

__________ engineering refers to the use of a design team that includes design and manufacturing engineers as well as staff from other relevant areas of the business.

Question 36

In the __________ form of organizational structure, pure functional and pure project organizations may coexist in the firm.

Question 37

The firm or organization within which the project is being conducted is known as the __________.

Question 38

When the major focus of a project must be on the in-depth application of a technology rather than on minimizing cost, meeting a specific schedule or achieving speedy response to change, the __________ organizational form is apt to be the form of choice.

Question 39

The __________ matrix is least similar to the pure project organizational form.

Question 40

When the standard departments of the organization represent individual disciplines such as engineering, marketing, purchasing, and so on, the organization follows __________.

Question 41

Explain how a company can go about implementing a PMO.

Question 42

A room where project teams can meet, and where the latest details on project progress will be available, is called the __________.

Question 43

Identify the major reasons for the rapid growth of project-oriented organizations.

Question 44

The __________ is a basic project document that describes all the work that must be done to complete the project and forms the basis for costing, scheduling, and work responsibility.

Question 45

The approach to organizing that includes both functions (disciplines)and projects in its hierarchy is known as the __________.

Question 46

Discuss the advantages of empowering the project team.

Question 47

It is the responsibility of the __________ to ensure that the project is structured in such a way as to allow for motivational factors to be used.

Question 48

Identify three major advantages and disadvantages of using functional elements of the parent organization as the administrative home for a project. Assume that the structure is appropriate for the project being undertaken.

Question 49

Identify three major advantages and disadvantages of using the pure project organization as the administrative home for project. Assume that the structure is appropriate for the project being undertaken.