Deck 19: Document Automation: Forms, macros, and Security

Question 1

The ________ form control is most often used.

A)drop-down list
B)option button
C)date picker
D)rich text

Answer 1

A

Question 2

Which of the following statements is TRUE about passwords?

A)They are case sensitive.
B)They must consist of letters,numbers,and symbols.
C)They must include letters and numbers.
D)You type the password into the General Options tab.

Answer 2

A

Question 3

Which of the following statements is FALSE about a form template?

A)It includes the standard layout,structure,and formatting of a form.
B)Data can be entered in any location on a document form.
C)Data can be entered only in specific places.
D)A form template enables the user to enter data but NOT edit the form.

Answer 3

B

Question 4

If you forget the password of a form,:

A)you can click the Stop Protection button in the Restrict Editing pane.
B)it cannot be recovered.
C)the file can still be accessed by the creator of the form.
D)you can still open the document.

Question 5

In a form template,pressing the ________ key moves a user from one field to the next.

A)Enter
B)Shift
C)Tab
D)Alt

Question 6

When a user enters data into an electronic form,the fields in the form are automatically accessed:

A)from the top-left corner to the bottom-right corner.
B)from the left to the right of the table.
C)in the order in which the developer inserted them.
D)from the top of the page to the bottom.

Question 7

Which of the following macro security settings is the default setting in Word?

A)Disable all macros with notification
B)Trust access to the VBA project object model
C)Disable all macros without notification
D)Disable all macros except digitally signed macros

Question 8

The ________ in Microsoft Office helps protect users from unsafe macros.

A)Trust Center
B)Protect Document button
C)NewMacros project
D)Check for Issues button

Question 9

Which of the following statement about macros is TRUE?

A)The maximum number of characters for a macro name is 80.
B)A macro cannot be assigned to a button.
C)A macro name can consist of spaces.
D)A macro cannot be placed on the Quick Access Toolbar.

Question 10

All of the following would be recorded in a macro if the Record Macro feature is active,EXCEPT:

A)inserting a signature line.
B)pressing F4.
C)dragging the mouse to select a word.
D)pressing Ctrl+Home.

Question 11

When printed,the data entered into fields appears as ________ text.

A)bigger
B)regular
C)bolded
D)italicized

Question 12

Which of the following macro security settings is ONLY to be used by developers?

A)Enable all macros
B)Trust access to the VBA project object model
C)Disable all macros with notification
D)Disable all macros without notification

Question 13

A ________ form control enables a user to select from a list of the 50 states.

A)check box
B)combo box
C)text
D)drop-down list

Question 14

A user can enter data in a form if the fields are:

A)empty.
B)shaded.
C)in red.
D)in bold.

Question 15

The commands to create a form are available on the ________ tab.

A)Insert
B)Review
C)Developer
D)Home

Question 16

Macros that you record can be accessed from all of the following,EXCEPT:

A)as an option from the File tab.
B)through a keystroke combination.
C)on the Quick Access Toolbar.
D)in the Macros dialog box.

Question 17

The macro commands are available from the ________ and ________ tabs.

A)View;Developer
B)Home;Review
C)Review;View
D)Review;Developer

Question 18

After you click the Yes,Start Enforcing Protection button to restrict editing,:

A)you are prompted for a password.
B)the form is officially protected.
C)the tools on the Developer tab are grayed out.
D)the form cannot be accessed by unauthorized users.

Question 19

Form controls are also known as ________ fields.

A)shaded
B)form
C)legacy
D)text

Question 20

The ________ form control enables a user to select from a list of choices,but also allows the user to modify the choices in the list.

A)drop-down list
B)combo
C)combo box
D)rich text

Question 21

You set ________ to ensure that users do not modify the styles in the document.

A)IRM
B)formatting restrictions
C)editing restrictions
D)user exceptions

Question 22

A good password will consist of:

A)symbols.
B)symbols,letters,and numbers.
C)letters.
D)numbers.

Question 23

Which of the following is NOT an editing restriction that you can set in Word?

A)Preventing users from making changes to a letterhead template.
B)Preventing users from formatting the document.
C)Restricting data entry to fields.
D)Restricting data entry to unprotected areas of a form.

Question 24

User exceptions are differentiated in a restricted document by:

A)font size.
B)font type.
C)color.
D)comment box style.

Question 25

All the following functions are available from the Macros dialog box,EXCEPT ________ a macro.

A)run
B)edit
C)delete
D)export

Question 26

All of the following are options for passwords EXCEPT:

A)creating two different passwords to open a document.
B)removing a password.
C)creating one password to open a file and a different one to modify the file.
D)changing a password once you have created one.

Question 27

________ could be considered an electronic stamp.

A)IRM
B)Digital certificate
C)Signature line
D)Digital signature

Question 28

All of the following statements are ways to open and access a macro,EXCEPT:

A)Alt+F8.
B)Ctrl+F8.
C)View tab,click Macros,click View Macros.
D)Developer tab,click Macros.

Question 29

You set ________ to prevent users from changing the content of a document.

A)IRM
B)editing restrictions
C)user exceptions
D)formatting restrictions

Question 30

A digital signature ensures all of the following EXCEPT that the information:

A)does not contain a virus.
B)comes from you.
C)has not been changed after you signed it.
D)is valid.

Question 31

Which of the following statements about running a macro is TRUE?

A)A macro can be run from the Review tab.
B)A macro can be run from the NewMacros dialog box.
C)Running a macro is faster than manually choosing each command.
D)Running a macro is the same as recording a macro.

Question 32

All of the following are information fields about the signer that can be added to the Signature Setup dialog box,EXCEPT the:

A)signer's address.
B)signer's name.
C)signer's title.
D)signer's e-mail address.

Question 33

________ is known as a digital certification authority.

A)VeriSign
B)Intel
C)Selfcert.exe
D)Microsoft

Question 34

A digital certificate is:

A)an attachment that guarantees authenticity of a file,provides a verifiable signature,or enables encryption.
B)a service that is designed to help control who has access to particular documents.
C)an electronic stamp that displays information about a person or an organization.
D)the digital signing of a document.

Question 35

If you set the ________ or No changes (Read only)restrictions,you can specify user exceptions for a document.

A)Tracked Change
B)Fillin in Forms
C)Styles
D)Comments

Question 36

________ is NOT a type of editing restriction in Word.

A)Filling in Forms
B)Format
C)Track Changes
D)Comments

Question 37

Which of the following statements about Mark as Final is FALSE?

A)It will completely secure the document.
B)It enables you to set it as read-only.
C)it will not retain the read-only status if opened in an earlier version of Word.
D)It is a toggle setting and anyone can remove the status from the document.

Question 38

________ must be installed to add users in the Add Users dialog box.

A)IRM
B)Digital certificate
C)Digital signature
D)VBA

Question 39

What happens when you attempt to open a document that is password-protected against unauthorized modifications?

A)The file cannot be opened and is inaccessible.
B)The file will not open unless the user changes the options in the Word Options dialog box.
C)The Password dialog box opens.
D)The file opens as usual,but a Password box opens when a user tries to modify the file.

Question 40

All of the following statements about adding a digital signature to a file are true EXCEPT:

A)it remains signed until it is modified.
B)a password is automatically added.
C)the file becomes read-only.
D)it is marked as final.

Question 41

The Comments editing restriction permits users to add comments and make changes to a document.

Question 42

In a rich text control,users can enter text or numbers and modify the format of the text.

Question 43

When you create a macro to type text,you are NOT allowed to specify the format for the typed text.

Question 44

All forms must be password-protected.

Question 45

Form templates are provided by Microsoft and users CANNOT create their own.

Question 46

When formatting restrictions are set on a document,users CANNOT click the buttons to format,but the keystrokes for formatting are still available.

Question 47

When you apply formatting restrictions,users CANNOT change the content in a document.

Question 48

The macro commands are located on two tabs:
the Developer tab and the View tab.

Question 49

Design Mode is a toggle.

Question 50

Users must add the Developer tab to the Ribbon by clicking the Insert tab.

Question 51

A file marked as final becomes a read-only file.

Question 52

Specific controls on a form can be protected by using the Controls command on the Developer tab.

Question 53

Macros can only be stored in the file in which they were created.

Question 54

Macros can be edited and deleted from the Macros dialog box.

Question 55

Users can select a cover page,header,footer,or predefined text from a Building Block Gallery.

Question 56

When you change security settings for macros in Word 2013,the changes apply to all Microsoft Office programs.

Question 57

A macro must be assigned to a button.

Question 58

A combo box allows users to select from a list of choices that displays in a drop-down box,but the user can also modify the choices in the list.

Question 59

You should practice completing the tasks and commands before creating a macro.

Question 60

One of the two locking options,Contents cannot be edited,enables you to delete,but NOT edit the content in the control.

Question 61

The ________ Mode is a toggle;click it once to activate it and click it again to deactivate it.

Question 62

A form ________ is a document that includes layout,structure,and formatting.

Question 63

All digital signatures on documents are visible.

Question 64

You must use both the digital signature and signature line to authenticate an important document.

Question 65

The default macro setting is disable all macros with ________.

Question 66

A(n)________ form control allows a user to enter text or numbers,but NOT modify the format.

Question 67

VBA stands for ________ for Applications.

Question 68

A document that requires a password to open it must also have another password to modify the content.

Question 69

The ________ tab must be displayed on the Ribbon before you can create a form.

Question 70

The process of playing back or using a macro is called ________ macro.

Question 71

Describe the steps to create a macro.

Question 72

If the Developer tab is NOT available,click the ________ tab,click Options,and click Customize Ribbon.

Question 73

Click Restrict Editing in the ________ group to display the Restrict Editing pane.

Question 74

The process of creating a macro is called ________ macro.

Question 75

What is the difference between the rich text control and the plain text control?

Question 76

________ form fields can be used when users will open the file in Word 2003 or earlier versions.

Question 77

A(n)________ is a set of instructions that executes a specific task.

Question 78

Macros are stored in a macro project called ________ in the Normal template.

Question 79

Selfcert.exe is an application included with Office.

Question 80

User must insert a digital image of a signature on the signature line.