Deck 7: Document Automation

Question 1

It is recommended that forms begin with what kind of structure?

A)Unformatted document
B)Table
C)Multi-column section
D)A Tabbed list

Answer 1

B

Question 2

If you are going to use a Date Piker content control you must use what type of form?

A)Read-Only
B)Electronic
C)Form saved in the 2016 file format
D)Form saved in the 1997-2003 file format

Answer 2

B

Question 3

If you create a form using content controls, then save it in Word 97-2003, format, what will happen to the content controls?

A)They will operate as intended.
B)They will be converted to the appropriate Legacy control.
C)They will look different, but they will still allow data entry.
D)They will be converted to static text.

Answer 3

D

Question 4

What content control enables you to choose from one of several existing entries?

A)Drop-Down list
B)Check Box
C)Option button
D)Date Picker

Question 5

Which of the following actions is not normally password protected on a form?

A)Data entry in a field
B)Deleting a field
C)Change a field label
D)Adding fields

Question 6

Form controls are found on what tab?

A)Developer
B)Insert
C)Controls
D)Design

Question 7

How are form fields identified?

A)Text boxes with a blue border and blue shading
B)Text boxes with a thick border
C)Thin border blocks
D)Shaded blocks

Question 8

What type of controls display prompts such as drop-down lists, date pickers, text boxes, and check boxes?

A)Text
B)Data
C)Field
D)Content

Question 9

What type of text control allows formatting?

A)Formatted
B)Rich
C)Plain
D)Full

Question 10

The Legacy Tools are found on what tab?

A)Insert
B)Design
C)Format
D)Developer

Question 11

What type of content control would you use for simple numeric calculations?

A)Formula
B)Smart
C)Number
D)Text

Question 12

Which of the following is not a normal part of the process of creating a form?

A)Designing form content
B)Creating the labels and controls which will be used
C)Creating a Form theme
D)Saving the document as a template

Question 13

A document which has been created from a template is most often saved with what extension, which allows the template to be used over again?

A))doxc
B))dotm
C))docx
D))dotx

Question 14

What does the creator of the form not directly control?

A)Values entered into the fields
B)Standard layout of the form
C)Structure of the form
D)Formatting of the form

Question 15

What type of document is designed to collect data?

A)Report
B)Form
C)Master document
D)Template

Question 16

Which content control would be the best to use if you wanted to collect either a yes or no answer?

A)Check Box
B)Drop-Down list
C)Option button
D)Rich Text

Question 17

What is not available if you create a form using Legacy tools?

A)Spell check
B)Check boxes
C)Option buttons
D)Text boxes

Question 18

How are forms often saved so they can be used repeatedly for data entry?

A)Styles
B)Master Documents
C)Reports
D)Templates

Question 19

Which content control would be used to indicate a preference or condition?

A)Option button
B)Check box
C)Drop-Down list
D)Data Picker

Question 20

What types of controls are used in Word versions from Word 2007 to the present?

A)ActiveX
B)Legacy
C)Content
D)Building Blocks

Question 21

If you assign a macro to a button, where does that button display?

A)In the Macro Buttons group
B)In the document
C)On the Developer tab
D)On the Quick Access Toolbar

Question 22

What is the Microsoft tool which enables you to create your own digital certificates?

A)DIGITALSIG.EXE
B)DIGITALCERT.EXE
C)CERT.EXE
D)SELFCERT.EXE

Question 23

If you have saved macros in your document, you want to save the document with what extension to ensure that they will work when the document is reopened?

A))docx
B))domx
C))dotm
D))docm

Question 24

Which of the following is not a part of a digital certificate?

A)Private key
B)Personal information
C)Public key
D)Digital signature

Question 25

Which of the following is not one of the ways to sign on a signature line?

A)Type a signature.
B)Run the pre-defined Signature macro.
C)Select a digital image of a signature.
D)Write a signature.

Question 26

Which of the following is not confirmed by using a digital signature?

A)That the document has a valid password
B)That the document was created by you
C)That the document is valid
D)That the document has not been changed

Question 27

What does IRM stand for?

A)Information Restricted Management
B)Information Restricted Managers
C)Information Rights Management
D)Information Rights Managers

Question 28

Which of the following is not true about a document which has been marked as final?

A)A special icon shows up on the status bar indicating the document is final.
B)Only the editing commands on the ribbon are grayed out.
C)All commands on the ribbon are grayed out.
D)The read-only status must be removed before you can edit the document.

Question 29

Which of the following statements about a password-protected document is false?

A)A default password can be set which can be used to open any document.
B)A password can be set to allow a read-only copy to be opened.
C)A password can be set to not allow the document to be opened at all.
D)A password can be set to allow the document to open, but not be edited.

Question 30

What does the pointer look like when you are recording a macro?

A)Tape recorder
B)Capital M with a small white arrow
C)Capital R with a small white arrow
D)Image of a Compact Disk

Question 31

Which of the following is not a normal step in preparing to create a macro?

A)Practice recording the macro.
B)Identify the task you want to record.
C)Decide on a meaningful name for the macro.
D)Determine what template the macro will be stored in.

Question 32

Which of the following is not an issue the Word macro security evaluates with regard to digital signatures?

A)They must be dated.
B)They must be valid.
C)They must be unexpired.
D)They must be signed by a trusted publisher.

Question 33

What keyboard shortcut allows you to select all the controls on a form at the same time?

A)Ctrl+Alt+A
B)Ctrl+Shift+A
C)Ctrl+A
D)Alt+A

Question 34

Which of the following is not a good application for using a macro?

A)Inserting the same footer in one document after another
B)Adding unique content to a document
C)Performing routine editing and formatting
D)Adding the company logo to each document

Question 35

Which of the following statements about opening a document in read-only view is false?

A)The document can be modified.
B)The document can be saved to a different location.
C)The modified document cannot be saved in the same location.
D)The modified document can only be opened in read-only view from the new location.

Question 36

What is the process called when you are creating a macro?

A)Tape a macro
B)Play macro
C)Create macro
D)Record macro

Question 37

When you open a document that was downloaded from the Internet or as an email attachment, it is downloaded in what view?

A)Restricted
B)Protected
C)Untrusted
D)Macro Disabled

Question 38

In what programming language are macro instructions written?

A)FTP
B)HTML
C)VBA
D)SQL

Question 39

Which of the following statements about naming a macro is false?

A)It should not begin with a space.
B)It should contain no spaces.
C)It should contain at least one special character.
D)It should be descriptive.

Question 40

Which of the following is not a method of applying textual formatting to text while recording a macro?

A)Use keyboard shortcuts, such as Ctrl+Shift+right arrow to select text, then apply the desired formatting.
B)Use the keyboard to select the text, then apply the desired formatting.
C)Turn on the formatting; type your text; turn off the formatting.
D)Select the text using your mouse, then apply the desired formatting.

Question 41

Macro security settings are found in the ________ Center.

Question 42

Macro instructions are written in ________ Basic for Applications, a programming language that is built into Microsoft Office.

Question 43

A(n)________ is a set of instructions, or a program, that executes a series of keystrokes.

Question 44

A(n)________ List content control enables you to choose from one of several existing entries.

Question 45

Areas that are available for data entry are shown as shaded blocks, often referred to as ________.

Question 46

Forms are often saved as ________ so they can be used repeatedly for data entry.

Question 47

The pointer looks like a(n)________ recorder when you are recording a macro.

Question 48

________ Mode enables you to select control fields, positioning them in a document so you can make any necessary modifications to their layout or options.

Question 49

If you assign a macro to a button, that button displays on the ________ Access toolbar.

Question 50

If you want to designate a file as read-only, you would use the ________ as Final feature.

Question 51

A(n)________ Text content control enables you to format data that is entered.

Question 52

A(n)________ is a document designed to collect data.

Question 53

A(n)________ exception is one or more people who are allowed to edit all or specific parts of a restricted document.

Question 54

A(n)________ Text control prohibits formatting.

Question 55

As opposed to Legacy controls which were used on forms in early versions of Word, ________ controls have been used in Word versions from Word 2007 to the present.

Question 56

When you open a document that was downloaded from the Internet or as an email attachment, regardless of whether it contains macros, it is downloaded in ________ View.

Question 57

A(n)________ Box content control is used to represent a preference or condition.

Question 58

________ controls are designed specifically for online forms, although they can be used in other documents.

Question 59

Content ________ display prompts such as drop-down lists, date pickers, text boxes, and check boxes.

Question 60

A date picker is only relevant with a(n)________ form.

Question 61

Care must be taken when printing forms with combo boxes because all the menu options will be printed in a vertical column below the combo box.

Question 62

Although you can insert content controls in an unformatted document, you should consider placing them in a multi-column section wherever possible.

Question 63

A Number content control is often used when a form requires numerical information or calculations.

Question 64

If you are going to use Legacy tools, you need to save your file in the 2010-2016 format.

Question 65

Typically, you want to allow data entry in a field, while ensuring that the field itself cannot be changed or deleted.

Question 66

When in a form, pressing the Tab key allows you to edit the contents of the field.

Question 67

Just like with Legacy Forms, content controls require form protection.

Question 68

You cannot limit the size of a text box.

Question 69

A content control provides a location for user interaction, just as a paper form would include blanks to be filled in.

Question 70

When a user tabs from field to field through a form, the user moves in the order in which the fields were created.

Question 71

A(n)________ certificate is a security feature that verifies the identity of the sender and maintains the integrity of an electronic document through encryption and security safeguards.

Question 72

There is never a time when you want to password protect a field from allowing a user to enter data into the field.

Question 73

The Microsoft tool ________ enables you to create your own digital certificate.

Question 74

A drop-down list is typically designed to display automatically when you enter the field.

Question 75

Deactivating Design Mode is a good way to enable data entry so you can test a form.

Question 76

Modifying the tab order in a form is easy to do.

Question 77

IRM stands for Information Rights ________.

Question 78

A(n)________ line enables individuals and companies to distribute and collect signatures, and then process forms or documents electronically without the need to print and fax or mail.

Question 79

A digital ________ is an electronic stamp that guarantees the authenticity of a file.

Question 80

A Plain Text control allows limited formatting.