Deck 7: Excel Module Formatting Workbook Text and Data

Question 1

Changing the number of decimal places displayed in a cell does not change the value stored in the cell. 

Answer 1

True

Question 2

Calculated values too large to fit into the cell are displayed in scientific notation.

Answer 2

True

Question 3

If you want to print only part of a worksheet, you can set a  print area , which is the region of the worksheet that is sent to the printer.

Answer 3

True

Question 4

A conditional format can make negative numbers red and positive numbers black.

Question 5

The appearance of non-theme fonts, colors, and effects remains unchanged no matter which theme is applied to the workbook. 

Question 6

The cell reference for the merged cell is the upper-right cell reference.

Question 7

Formatting changes only the appearance of data-it does not affect the data itself. 

Question 8

By default, Excel sets the page margins to 0.5 on the left and right margins and 0.75 on the top and bottom margin. 

Question 9

Page Break Preview identifies manual page breaks with a dotted blue line and automatic page breaks with a solid blue line.  

Question 10

Each header and footer has three sections-a left section, a center section, and a right section. 

Question 11

Conditional formats are dynamic, so a cell's appearance will change to reflect its current value. 

Question 12

One of the benefits of Live Preview is that it _____.

A) lets you see and evaluate different formats as you develop your workbook
B) shows you what a document will look like when printed
C) applies thematic styles to your document
D) allows you to track changes in your document

Question 13

A  conditional format applies formatting to a cell when its value meets a specified condition.

Question 14

The Format Painter does not copy formatting applied to selected text within a cell, and it does not copy data. 

Question 15

A  footer appears at the top of each printed page.

Question 16

By default, Excel displays text in a  black font color.

Question 17

Text and numbers are displayed vertically within cells.

Question 18

A  theme is a collection of formatting options that include a specified font, font size, font styles, font color, fill color, and borders.

Question 19

The background image does not affect any cell's format or content.

Question 20

Excel organizes fonts into theme and non-theme fonts.

Question 21

Italic, bold, bold italic, and underline are examples of _____.

A) font themes
B) font styles
C) graphics
D) character settings

Question 22

A _____ is the space between the page content and the edges of the page.

A) margin
B) border
C) frame
D) ruler

Question 23

In the Format Cells dialog box, the _____ tab allows you to format currency by choosing decimal places, comma separators, and regular number displays.

A) Number
B) Font
C) Alignment
D) Fill

Question 24

Fonts, colors, and cell styles are organized in _____ categories.

A) theme and non-theme
B) numbers and text
C) color and black and white
D) form and function

Question 25

_____ are an example of conditional formats in Excel.

A) Data bars
B) Quick Analysis tools
C) Font sets
D) Percentages

Question 26

When creating an Excel document, you should avoid using _____ text and background together, since this is the most common form of color blindness.

A) red and green
B) yellow and blue
C) black and white
D) red and yellow

Question 27

In Excel, to merge cells A1, B1, C1, D1, and E1, _____ is the correct reference for the merged cell.

A) A1!E1!
B) A1
C) E1
D) A1-E1

Question 28

Because Excel stores dates and times as _____, you can apply different formats without affecting the date and time value.

A) numbers
B) text
C) universal numbers
D) Greenwich Mean Time

Question 29

The Format Cells dialog box has six tabs, including _____.

A) Decimals
B) Security
C) Border
D) Shading

Question 30

Put the following five steps in the order in which you would perform them to use the Paste Special function. 1. Select and copy a range.
2. Click the Paste button arrow in the Clipboard group on the HOME Tab.
3. Specify exactly what you want to paste.
4. Click Paste Special to open the dialog box.
5. Select the range where you want to paste the Clipboard contents.

A) 1, 2, 4, 3, 5
B) 1, 2, 4, 5, 3
C) 1, 5, 2, 4, 3
D) 1, 5, 2, 3, 4

Question 31

One way to ensure that you are using consistent formats is to copy and paste your formats using the Format _____.

A) Master
B) Gallery
C) Palette
D) Painter

Question 32

_____ merges each of the rows in the selected range across the columns in the range.

A) Merge Build
B) Merge and Center
C) Merge Across
D) Merge Cells

Question 33

To add a _____ to a sheet tab, right-click a sheet tab, point to Tab Color on the shortcut menu, and then click a color.

A) fill color
B) tab setting
C) format color
D) formatting style

Question 34

Options to rotate cells in Excel are available using the _____ button in the Alignment group on the Home tab.

A) Format
B) Orientation
C) Sorter
D) Alignment

Question 35

When using the Format Painter, double-click the Format Painter button to paste the same format multiple times and click the Format Painter again to _____.

A) turn it on
B) turn it off
C) copy formatting
D) paste formatting

Question 36

You can open the Format Cells dialog box by right-clicking a cell or selected range, and then clicking _____ on the shortcut menu.

A) Format
B) Cells
C) Format Cells
D) Cells Style

Question 37

By default, numbers appear in the _____ and generally display values exactly as you type them.

A) Home tab
B) General format
C) General number toolbar
D) currency format

Question 38

In Excel, dates are _____-aligned in the cell by default, regardless of date format.

A) right
B) left
C) center
D) top

Question 39

In a workbook's theme, _____ colors are designated for text and background, _____ colors are used for accents and highlights, and _____ colors are used for hyperlinks.

A) Four, two, six
B) Two, four, six
C) Four, six, two
D) Six, four, two

Question 40

As a general rule, you should _____.

A) center column titles, left-align text, and right-align numbers
B) center column titles, right-align text, and left-align numbers
C) right-align column titles, left-align text, and right-align numbers
D) left-align column titles, left-align text, and right-align numbers

Question 41

A _____ indicates a manual page break.

A) dashed blue line
B) solid blue line
C) dashed red line
D) solid red line

Question 42

Case 2-1
Harold has been working as a real estate agent. He has a lot of housing data to report and needs help organizing his data sheet for an effective presentation.

-Harold cannot increase the width of his worksheet because, if he does, he will not be able to print it on one sheet. However, his columns are truncating his content. What solution would be the best for Harold to use to make all his text visible without losing data?

A) abbreviate all text
B) change the font style
C) choose Wrap text for the columns
D) delete one column

Question 43

Header and footer elements such as worksheet name, current date, and time are _____ elements.

A) descriptive
B) dynamic
C) impact
D) required

Question 44

To avoid splitting a worksheet in awkward places, you can insert a _____ to specify a specific breaking point.

A) page insert
B) manual page break
C) print area
D) selection

Question 45

Case 2-2
Antoinette is part of a college department creating a number of student files with Microsoft Excel. She  is working on a student retention project and wants to produce a worksheet that can alert faculty of student progress and current grade status.

-Antoinette wants all her worksheets to have the same formatting for text, colors, and graphical effects applied to create a specific look and feel. Antoinette needs to apply a _____.

A) theme
B) template
C) style
D) font

Question 46

The _____ command searches through the current worksheet or workbook for the content or formatting you want to locate.

A) Seek
B) Find
C) Locate
D) Search

Question 47

Harold has been working as a real estate agent. He has a lot of housing data to report and needs help organizing his data sheet for an effective presentation.

-In one of Harold's columns there are too many numbers after the decimal place. Harold does not need this level of detail. It is distracting from the data and he really only needs two numbers after the decimal. How could Harold make the data appear cleaner in the most efficient way?

A) re-enter all numbers and only enter two decimal places
B) decrease the column width
C) decrease the font size
D) use the Number group to decrease number of digits displayed

Question 48

Case 2-1
Harold has been working as a real estate agent. He has a lot of housing data to report and needs help organizing his data sheet for an effective presentation.

-Harold would like to center a title across the top of his data. His data runs across five columns, from column A to column E. One way he could accomplish this is to _____.

A) type the data in A1 and Merge cells A1:A5
B) type the data in A1 and Merge cells A1:E1
C) type the data in C1
D) type the data in any column in row 1 and then choose Center from the Format menu

Question 49

Case 2-2
Antoinette is part of a college department creating a number of student files with Microsoft Excel. She  is working on a student retention project and wants to produce a worksheet that can alert faculty of student progress and current grade status.

-Each worksheet will contain a specific class with the students' grades for the entire term. In order to determine the current student grade, Antoinette would have to use the _____ function.

A) SUM
B) AVERAGE
C) COUNT
D) MEDIAN

Question 50

The code _____ will display the filename of the current workbook.

A) &name
B) &[File]
C) +name
D) +[File]

Question 51

The Format Cells dialog box tab that provides options for locking or hiding cells to prevent other users from modifying their contents is _____.

A) Alignment
B) Font
C) Protection
D) Security

Question 52

Setting the _____ to A1:L10 will print only data in those cells.

A) Page Format
B) Print Area
C) Page Break
D) Print Preview

Question 53

To set a page break in Excel, select the _____.

A) first cell below the row where you want to insert a page break
B) first cell above the row where you want to insert a page break
C) row above where you want to insert a page break
D) row below where you want to insert a page break

Question 54

Case 2-2
Antoinette is part of a college department creating a number of student files with Microsoft Excel. She  is working on a student retention project and wants to produce a worksheet that can alert faculty of student progress and current grade status.

-Antoinette's workbook has all the data entered and students' current grades displayed. She would like the current grade cells to display the value in red if it is less than 60. Antoinette needs to add _____ to the cell.

A) cell formatting
B) conditional formatting
C) highlighting
D) fill color

Question 55

Information that prints on each page, like a company name or logo, may be set as a _____.

A) print setup
B) copied text
C) text header
D) print title

Question 56

Case 2-1
Harold has been working as a real estate agent. He has a lot of housing data to report and needs help organizing his data sheet for an effective presentation.

-Harold needs to format several cells with 11pt Calibri font, two decimal places, right-aligned, and a blue font color. The most efficient way to accomplish this would be to _____.

A) use Format Painter
B) format each element using the Toolbar
C) select all cells and use the Formatting dialog box
D) apply a table style

Question 57

Harold wants to print ranges E6:F12 and E16:F22 of his worksheet. These are referred to as _____ cell ranges.

A) selective
B) nonadjacent
C) consecutive
D) specific

Question 58

The header and footer sections include a _____.

A) left and right section
B) center section only
C) top and bottom section
D) left, right, and center section

Question 59

Case 2-1
Harold has been working as a real estate agent. He has a lot of housing data to report and needs help organizing his data sheet for an effective presentation.

-Harold has chosen green as the background color for his workbook. He should not use _____ for any of the font or highlight colors.

A) red
B) white
C) black
D) gray

Question 60

Case 2-2
Antoinette is part of a college department creating a number of student files with Microsoft Excel. She  is working on a student retention project and wants to produce a worksheet that can alert faculty of student progress and current grade status.

-When Antoinette shares her worksheet with other colleagues, she wants to ensure that everyone knows why certain cells are highlighted. To accomplish this, she will create a _____.

A) journal
B) documentation sheet
C) legend
D) formula sheet

Question 61

To remove conditional formatting in Excel, click ____________________ after clicking the Conditional Formatting button.

Question 62

The ____________________ tab in the Format Cells dialog box in Excel provides options for how data is aligned within a cell.

Question 63

Antoinette wants to be sure that her worksheet does not contain any duplicates. She will use the highlight cells rule _____ to check for this.

A) Equal to
B) Between
C) Duplicate Values
D) A Date Occurring

Question 64

Use the ____________________ button in the Alignment group on the Home tab to increase the size of the indention used in a cell.

Question 65

The region that is sent to the printer from the active sheet is known as the ____________________.

Question 66

Because Antoinette is familiar with conditional formatting, she can use the _____, which provides access to the most common tools for data analysis and formatting.

A) Quick Tool Bar
B) Quick Analysis Tool
C) Quick Formatting Bar
D) Conditional Analysis Tool

Question 67

The ____________________ tab in the Format Cells dialog box in Excel provides options for creating and applying background colors and patterns to cells.

Question 68

One of the benefits of conditional ____________________ is that it helps you analyze data by highlighting significant trends in data.

Question 69

One way to align text over several columns or rows is to ____________________, or combine, several cells into one cell.

Question 70

A(n) ____________________ is text printed in the top margin of each page.

Question 71

A(n) ____________________ is a collection of formatting that specifies the fonts, colors, and graphical effects used throughout the workbook.

Question 72

When you specify a print area for a nonadjacent range, you are also inserting a(n) ____________________ page break.

Question 73

Explain how to use conditional formatting effectively.

Question 74

Ten ____________________ colors-dark red, red, orange, yellow, light green, green, light blue, blue, dark blue, and purple-are always available regardless of the workbook's theme.

Question 75

The ____________________ copies the formatting from one cell or range to another cell or range without duplicating any of the data.