Deck 7: Collaborating With Others and Integrating Data

Question 1

In a destination document, you can double-click an embedded object to access the toolbar buttons and menus of the source program.

Answer 1

True

Question 2

Embedding and linking are useful when you know you will not need to edit an object after inserting it into Word.

Answer 2

False

Question 3

The item marked 2 in the accompanying figure tells Word to create a new, concatenated document.

Answer 3

False

Question 4

After you save a document as a webpage, Word displays it in Web Layout view .

Question 5

In a browser, you don't have to press the Alt key to use a hyperlink; instead you simply click the link.

Question 6

An embedded workbook retains a connection to the source program, Excel.

Question 7

Any changes made to a linked object are reflected in the original source file, and vice versa.

Question 8

If you move a target file to a different location, hyperlinks to it will still function properly.

Question 9

A disadvantage of embedding is that the file size of the Word document containing the embedded object will be smaller.

Question 10

When you click on the circled button in the accompanying figure, Word marks the changes you make to the document with revision marks, or tracked changes.

Question 11

Webpages are special documents designed to be viewed in a program called a(n) browser .

Question 12

In embedding, in the source document, you can double-click an embedded object to access the toolbars of the source program.

Question 13

The item marked 1 controls which items will be marked by tracked changes .

Question 14

To embed an object from an Excel worksheet into a Word document, you start by opening the Excel worksheet (the source file) and copying the Excel object that you want to embed to the Office Clipboard.

Question 15

Any changes you make to an embedded object within the destination program also appear in the original source file.

Question 16

When you create a hyperlink to another document, you need to specify the document's filename and storage location as the hyperlink's source.

Question 17

You can edit and format text and graphics in a(n) webpage the same way you edit and format a normal Word document.

Question 18

You can reject all the edits in a document by clicking the Reject button arrow, and then click Reject All Changes in Document .

Question 19

Of the webpage file types, a(n) Web Page, Filtered saves the document as an HTML file, with a separate folder containing graphics and other elements that control the page's formatting.

Question 20

When you save a document as a(n) Word page , Word creates all the necessary HTML codes (called tags).

Question 21

A(n) _______ program allows you to organize, calculate, and analyze numerical data.

A) analysis
B) spreadsheet
C) database
D) OLE

Question 23

List the steps you must take to compare and merge documents.

Question 24

Explanations of tracked changes, known as ____________________, are listed to the right of a document, with a line connecting each explanation to the corresponding text.

Question 25

Of the webpage file types in Word, a(n) ____________________ saves the document as an HTML file, with graphics stored in a separate folder.

Question 26

The _______ tab contains all the options you need for working with tracked changes.

A) REVIEW
B) CHANGES
C) EDITING
D) TRACKING

Question 27

As shown in the accompanying figure, a(n) ____________________ appears in the left margin next to text that has been changed in any way.

Question 28

In OLE, the program into which an object is integrated is called the ____________________ program.

Question 29

Press _______ to move the insertion point to the beginning of the document.

A) Ctrl+Page Up
B) Shift+Page Up
C) Ctrl+Home
D) Shift+Home

Question 30

Which of the following is an option for rejecting changes?

A) Reject All Changes in Document
B) Delete All Revisions Shown
C) Delete All Revisions in Document
D) Deny All Changes as Shown

Question 31

When you have two different versions of a document and you want to see the differences between the two, use the _______ feature.

A) Track Changes
B) Compare
C) Combine
D) Merge

Question 32

In embedding, the ____________________ file is unaffected by any editing in the destination document.

Question 33

To begin accepting and rejecting tracked changes in a document, move the insertion point to the _______ of the document.

A) end
B) beginning
C) middle
D) heading

Question 34

The Track Changes button is highlighted in _______, indicating that the Track Changes feature is turned on.

A) red
B) orange
C) green
D) blue

Question 35

When the default settings for Insertions in the Advanced Track Changes Options dialog box is set to _______, this means that Word assigns one color to each person who edits the document.

A) By editor
B) By creator
C) By writer
D) By author

Question 36

An Excel worksheet is arranged in rows and columns, just like a Word ____________________.

Question 37

To accept an individual change, you click the _______ button.

A) Change
B) Modify
C) Accept
D) Adjust Document

Question 38

You can accept all the edits in a document by clicking the Accept button arrow, and then clicking _______.

A) Accept All Edits
B) Accept All Changes in Document
C) Accept Changes
D) Agree to All Changes

Question 39

____________________ is similar to embedding, except that the object inserted into the destination file maintains a two-way connection between the source file and the destination file.

Question 40

You can combine, or ____________________, two copies of a document into one final document in Microsoft Word.

Question 41

If you edit the original file in the source program, those changes appear in the _______ object.

A) linked
B) embedded
C) pasted
D) imported

Question 42

In Excel, when cells are surrounded by a _______, this indicates that they are selected.

A) flashing line
B) white circle
C) thick red line
D) dark outline

Question 43

In the accompanying figure, the item marked 3 is the _______ program, Word.

A) source
B) destination
C) target
D) bookmark

Question 44

In the accompanying figure, the item marked 2 is the _______ file, which is an Excel worksheet.

A) source
B) destination
C) target
D) bookmark

Question 45

In the accompanying figure, the item marked 1 displays the _______ program, Excel.

A) source
B) destination
C) target
D) bookmark

Question 46

The advantage to _______ is that the data in both the source file and the destination file can reflect recent revisions.

A) embedding
B) importing
C) pasting
D) linking

Question 47

A spreadsheet created in Microsoft Excel is known as a _______.

A) table
B) database
C) workbook
D) worksheet

Question 48

In the accompanying figure, the _______ worksheet represents the original and retains a connection to it.

A) embedded
B) linked
C) pasted
D) integrated

Question 49

The intersection of column B and row 2 is cell _______.

A) 2B
B) B2
C) B2B
D) 2_B

Question 50

To embed, but not link, an object, select the _______ option in the Paste Special dialog box.

A) Paste
B) Embed
C) Embed, but not link
D) Paste link

Question 51

In the accompanying figure, the item marked 4 displays in the _______ file, into which the worksheet will be placed.

A) source
B) destination
C) target
D) bookmark

Question 52

A technology called _______ allows you to integrate information created in one program into a document created in another program.

A) HTML
B) HTTP
C) OLE
D) FTP

Question 53

The program used to create the original version of an object is called the _______ program.

A) source
B) destination
C) origin
D) originating

Question 54

You can delete the source file from your disk without affecting the copy ________ in your Word document.

A) embedded
B) linked
C) pasted
D) imported

Question 55

One drawback to _______ is that by moving files or folders, you can accidentally disrupt the connection between the source file and the document containing the OLE object.

A) linking
B) embedding
C) pasting
D) importing

Question 56

In OLE, the file into which you integrate the object is called the _______ file.

A) source
B) destination
C) terminating
D) end

Question 57

Worksheets and charts are examples of Excel _______.

A) OLEs
B) links
C) objects
D) workbooks

Question 58

Just as with an embedded object, you can double-click a linked object to access the tools of the _______ program.

A) origin
B) end
C) source
D) destination

Question 59

The _______ object is a shortcut to the original object in the source file.

A) linked
B) embedded
C) pasted
D) imported

Question 60

The original file in OLE is called the _______ file.

A) source
B) destination
C) origin
D) originating

Question 61

Many e-mail programs have difficulty handling large _______.

A) links
B) edits
C) merges
D) attachments

Question 62

The codes in an HTML document are called _______.

A) links
B) anchors
C) keys
D) tags

Question 63

When you save the document as a Web Page, Word creates all the necessary _______ code.

A) Java
B) HTML
C) PDF
D) XML

Question 64

When you _______ a link, the object in the source file and the object in the destination file no longer have any connection to each other, and changes made to one object do not affect the other object.

A) damage
B) break
C) disconnect
D) delete

Question 65

Case-Based Critical Thinking Questions Case 7-2 Clementine's editor has sent her a revised version of her book manuscript, and she wants to review the suggested changes and comments. Clementine notices that there is other text in a contrasting color, but without an underline. What type of text is this?

A) text to which a comment has been attached
B) deleted text
C) inserted text
D) highlighted text

Question 66

A _______ saves the document as an MHTML file, with all graphics stored in the file along with the text.

A) Single File Web Page
B) Web Page
C) Web Page, Filtered
D) Web Page Layout

Question 67

A(n) _______ is a word, phrase, or graphic that you can click to jump to another part of the same document, to a separate Word document, to a file created in another program, or to a webpage.

A) hyperlink
B) URL
C) bookmark
D) target

Question 68

A(n) _______ is an electronic marker that refers to specific text, picture, or other object in a document.

A) target
B) bookmark
C) hyperlink
D) URL

Question 69

When you create a hyperlink to another document, you need to specify the document's filename and storage location as the hyperlink's _______.

A) source
B) target
C) destination
D) address

Question 70

Case-Based Critical Thinking Questions Case 7-1 Sonia and Sam are colleagues who are working together to produce a fundraising letter for a non-profit organization. They have each made changes to the first draft of the letter, and they need to produce one final version that incorporates both sets of changes. To begin, Sonia and Sam want to highlight the differences between their two versions of the letter. What feature of Word should they use?

A) the Combine feature
B) the Compare feature
C) the Track Changes feature
D) the Browse Differences feature

Question 71

Another term for a Web page is a(n) _______ document.

A) HTML
B) HTTP
C) URL
D) FTP

Question 72

Case-Based Critical Thinking Questions Case 7-1 Sonia and Sam are colleagues who are working together to produce a fundraising letter for a non-profit organization. They have each made changes to the first draft of the letter, and they need to produce one final version that incorporates both sets of changes. After comparing their two versions of the letter, Sonia and Sam now want to merge their changes into a single document. What feature of Word should they use?

A) the Combine feature
B) the Compare feature
C) the Add Changes feature
D) the Merge Differences feature

Question 73

Case-Based Critical Thinking Questions Case 7-1 Sonia and Sam are colleagues who are working together to produce a fundraising letter for a non-profit organization. They have each made changes to the first draft of the letter, and they need to produce one final version that incorporates both sets of changes. Sonia and Sam are ready to begin the process of highlighting the differences between the two versions. They have designated Sonia's document as the original document and Sam's document as the revised document. Which of the two documents (if any) must be open before they begin the comparison?

A) Only the original document must be open.
B) Only the revised document must be open.
C) Both the original document and the revised document must be open.
D) Neither the original document nor the revised document must be open.

Question 74

The _______ is the place in the document to which a link connects.

A) URL
B) target
C) baseline
D) mode

Question 75

Attachments, including Word documents, are sometimes used maliciously to spread computer _______.

A) bugs
B) bytes
C) viruses
D) revisions

Question 76

Case-Based Critical Thinking Questions Case 7-1 Sonia and Sam are colleagues who are working together to produce a fundraising letter for a non-profit organization. They have each made changes to the first draft of the letter, and they need to produce one final version that incorporates both sets of changes. Sonia and Sam would like to keep copies of both the original document and the revised document. Which of the documents (if any) will be modified by the comparison process?

A) Neither the original document nor the revised document will be modified.
B) Both the original document and the revised document will be modified.
C) The original document will be modified, but the revised document will be left unchanged.
D) The revised document will be modified, but the original document will be left unchanged.

Question 77

Case-Based Critical Thinking Questions Case 7-2 Clementine's editor has sent her a revised version of her book manuscript, and she wants to review the suggested changes and comments. Clementine notices that there is text in a contrasting color with an underline. What type of text is this?

A) text to which a comment has been attached
B) deleted text
C) inserted text
D) highlighted text

Question 78

Case-Based Critical Thinking Questions Case 7-1 Sonia and Sam are colleagues who are working together to produce a fundraising letter for a non-profit organization. They have each made changes to the first draft of the letter, and they need to produce one final version that incorporates both sets of changes. After Sam and Sonia have combined their versions of the first draft to produce a second draft, their boss gives them a document containing his changes to the first draft. How (if at all) can they use Word to incorporate his changes?

A) They can go back to their own versions of the first draft, and they can use Word to combine all three versions at once and thereby produce a new second draft.
B) They can go back to their own versions of the first draft, and they can use Word to select the two versions that are closest to each other and to combine them into a new second draft.
C) They can use Word to combine their boss's version of the first draft with the second draft that they have already produced.
D) They cannot use Word to do this. They will need to manually incorporate their boss's changes into the second draft that they have already produced.

Question 79

Case-Based Critical Thinking Questions Case 7-2 Clementine's editor has sent her a revised version of her book manuscript, and she wants to review the suggested changes and comments. Clementine wants to make sure that she doesn't accidentally miss one of her editor's revisions. What is the best approach for her to take?

A) She should move the insertion point to the beginning of the document, and then go through the document one change at a time by scrolling through the document and looking for all revision marks.
B) She should move the insertion point to the beginning of the document, and then go through the document one change at a time by searching for revision marks using the Find tab.
C) She should move the insertion point to the beginning of the document, and then go through the document one change at a time using the Up and Down arrows.
D) She should move the insertion point to the beginning of the document, and then go through the document one change at a time using the Next and Previous buttons.

Question 80

By default, the folder used to save all your webpage's graphics and other small files needed to display the webpage correctly are in a folder with the same name as your webpage, plus an underscore and the word _______.

A) images
B) graphics
C) files
D) summary