Deck 8: Getting Started With Microsoft

Question 1

You can get help in the form of a(n) Help file by pointing to almost any icon in the program window.

Answer 1

False

Question 2

Clicking the Save command will allow you to duplicate a document with a different name.

Answer 2

False

Question 3

You use different Office programs to accomplish specific tasks, such a creating a newsletter or producing a sales presentation, yet all the programs have a similar ____.

A) look and feel
B) size
C) file extension
D) file name

Answer 3

A

Question 4

____ are predesigned combinations of color and formatting attributes you can apply, and are available in most Office programs.

A) Palettes
B) Themes
C) Templates
D) Styles

Question 5

If there is a power outage while you are working on Office, each Office program has a built-in recovery feature that allows you to open and save files that were open at the time of the interruption.

Question 6

In order for printing a document to work, a(n) printer must be installed.

Question 7

____ is best for managing quantitative data.

A) Word
B) Access
C) PowerPoint
D) Excel

Question 8

In Access, a new file is automatically created when you start the program.

Question 9

Access and PowerPoint are not included in all configurations of Microsoft Office 2010.

Question 10

An Access file is an electronic database .

Question 11

Closing a file closes all the open files in a program as well as the program itself.

Question 12

The first step in using an Office program is to launch it on your computer.

Question 13

Microsoft Office 2010 features an intuitive, command-line user interface, so you can get up to speed faster and use advanced features with greater ease.

Question 14

The programs in Office are bundled together in a group called a(n) ____.

A) collection
B) bundle
C) interface
D) suite

Question 15

In Word, you must create and save a file before you enter any data.

Question 16

Office will not remind you if you try to close a file or exit a program and your document contains unsaved changes.

Question 17

Changing your view of a document does not affect the file in any way.

Question 18

A ____ is a digital image of your screen.

A) file
B) mirror
C) screen capture
D) window

Question 19

The Title bar in every Office program includes tabs specific to the program, but all include a Home tab on the far left, for the most popular tasks in that program.

Question 20

Multiple programs can be open on your computer simultaneously.

Question 21

You can move between open Office programs by clicking the desired program or document button on the taskbar or by using the [Alt][____] keyboard shortcut combination.

A) Ctrl
B) Shift
C) Tab
D) Delete

Question 22

By saving an existing Office file with the ____ command, you create a duplicate that you can modify, while the original file remains intact.

A) New
B) Rename
C) Duplicate
D) Save As

Question 23

Commands in an Office program window are organized into ____.

A) ribbons
B) tabs
C) sets
D) lists

Question 24

In the figure above, line 6 is pointing to a ____.

A) template
B) frame
C) document window
D) preview

Question 25

When you save the document shown in the figure above for the first time, the ____ dialog box opens.

A) Open
B) Close
C) Page Setup
D) Save As

Question 26

Zooming in, or choosing a higher zoom ____, makes a document appear bigger on screen, but less of it fits on the screen at once.

A) aspect
B) amount
C) size
D) percentage

Question 27

Clicking Open as Copy creates a copy of an Office file already saved and named with the word "____" in the title.

A) Read-Only
B) Copy
C) Saved As
D) Protected

Question 28

In Excel, you enter data in ____, which are formed by the intersection of a row and a column.

A) collumns
B) cells
C) vectors
D) rows

Question 29

In the figure above, item 3 points to the ____.

A) Cursor
B) Insertion point
C) Signal bar
D) Word counter

Question 30

Once you have saved the document shown in the figure above for the first time, clicking the ____ button saves changes without opening up a dialog box.

A) New
B) Save
C) Print
D) Close

Question 31

A file created in ____ is called a document and has a .docx extension.

A) Word
B) Excel
C) Publisher
D) PowerPoint

Question 32

In the figure above, item 1 points to the ____ button.

A) Save
B) Close
C) New
D) Open

Question 33

When working in a program, one of the first things you need to do is to create and save a ____.

A) file
B) document
C) program
D) record

Question 34

In Word, the ____ presents the most accurate view of how your document will look when printed, displaying the entire page on screen at once.

A) Web Layout
B) Print Layout
C) Outline view
D) preview pane in Backstage view

Question 35

A file created in ____ is called a database and has an .accdb extension.

A) Access
B) Outlook
C) Groove
D) Communicator

Question 36

If you wanted to edit a design in a PowerPoint slide display, you would use the options pointed to by item ____ shown in the figure above.

A) 2
B) 3
C) 5
D) 6

Question 37

In an open Word document, the ____ indicates where the next typed text will appear.

A) insertion point
B) tab
C) status bar
D) mouse

Question 38

When you open a file created in an earlier version of Office, "____ Mode" appears in the title bar, letting you know the file was created in an earlier, but usable version of the program.

A) Compatibility
B) Backward
C) Prior
D) Legacy

Question 39

In the figure above, item 3 points to the ____.

A) Aspect theme
B) Dialog Box Launcher
C) Mouse pointer
D) Ribbon

Question 40

The figure above is an example of a ____.

A) document
B) spreadsheet
C) database
D) presentation

Question 41

At the top of every Office program window is a(n) _________________ ___ bar, which displays the document and program name.

Question 42

To create a screen capture, press [____].

A) Page Up
B) Alt
C) PrtScn
D) Insert

Question 44

In the Office document shown in the figure above, to print the file you would click on the button represeted by which number?

A) 1
B) 2
C) 3
D) 4

Question 45

Microsoft Office 2010 is a group of software ____________________ designed to help you create documents, collaborate with co-workers, and track and analyze information.

Question 46

Using Microsoft Office ____________________ 2010, it's easy to create powerful presentations complete with graphics, transitions, and even a soundtrack.

Question 47

Why might a link have a different color in it in section 3?

A) Subcategory
B) Separate topic
C) Previously visited
D) Hyperlink

Question 48

Item 1 shown in the figure above points to the ____.

A) Help toolbar
B) Search field
C) Print button
D) Connection status

Question 49

You work in the Human Resources department of an insurance company. A colleague has just drafted a letter that she wants to post on the company's website and has asked for your assistance using the Web Layout view in Word. A preview of your colleague's document appears below.
Which button should your colleague click to see more or less of the document on the screen?

Question 50

The document preview is prepresented by number ____ in the figure above.

A) 1
B) 2
C) 3
D) 4

Question 51

You can get comprehensive help at any time by pressing [____] in an Office program.

A) Help
B) Esc
C) Ctrl
D) F1

Question 52

What is the purpose of the Office Clipboard and how do you use it?

Question 53

To view the preview pane, click the ____ tab, and click Print on the navigation bar.

A) home
B) file
C) insert
D) page layout

Question 54

The box pointed to by item 2 in the figure above is called a ____.

A) search field
B) address box
C) help box
D) window

Question 55

Explain how to customize the Quick Access toolbar.

Question 56

If you wanted to change the size of the document you wanted to print, you would click the ____ button pointed to by item 3 in the figure above.

A) Collated
B) Print One Sided
C) Normal Margins
D) Letter

Question 57

As a general rule, new software versions are backward-____________________, meaning that documents saved by an older version can be read by newer software.

Question 58

When you make a digital image of your screen, Windows saves it in a temporary storage area called the ____________________.

Question 59

You work in the Human Resources department of an insurance company. A colleague has just drafted a letter that she wants to post on the company's website and has asked for your assistance using the Web Layout view in Word. A preview of your colleague's document appears below.
Which button should your colleague click to obtain a physical copy of the document?

Question 60

If you want to print the document using a different printer, which button would you select?

A) Printer
B) Print Layout
C) Print
D) Settings

Question 61

You want to document your family's personal expenses and decide to use Excel 2010. The Excel spreadsheet in progress appears below.
What is the name for the data entry box formed by the intersection of a row and column?

Question 62

You want to document your family's personal expenses and decide to use Excel 2010. The Excel spreadsheet in progress appears below.
What type of document does the Excel program represent?

Question 63

How would you use shortcut keys to move between Office programs?

Question 64

You want to document your family's personal expenses and decide to use Excel 2010. The Excel spreadsheet in progress appears below.
How would you save the expense workbook with a new name in Excel?

Question 65

Describe two benefits of Microsoft Office that go beyond each program in terms of productivity.

Question 66

Describe how to end a work session in Office.