Deck 17: Enhancing Presentations with Slides and Other Visuals

Question 1

While you're making design choices for an electronic slide deck, let simplicity be your guide because

A)simple materials often take less time to create.
B)simple visuals are less likely to be misinterpreted.
C)keeping things simple reduces the chances of something going wrong.
D)all of the above.

Answer 1

D
Explanation:D)Creating simple materials can take less time. Furthermore, simple visuals are less likely to distract or confuse the audience and less likely to cause problems during your presentation.

Question 2

The best option for creating a training module on the features of a software program would be

A)overhead transparencies.
B)screencasting software.
C)image editing software.
D)chalkboards and whiteboards.

Answer 2

B
Explanation:B)You can use screencasting software to make digital movies of computer screen output. You can also add voice narration, either while you're recording or when you're editing the movie.

Question 3

The most popular visual aids for business presentations are

A)flip charts.
B)whiteboards.
C)electronic slides.
D)overhead transparencies.

Answer 3

C
Explanation:C)Electronic slides created with programs like Apple Keynote and Microsoft PowerPoint are the visuals of choice in most business presentations today.

Question 4

Studies show that visuals can improve learning by up to ________ percent.

A)50
B)100
C)200
D)400

Question 5

A disadvantage of electronic presentations is

A)they're difficult to include in online meetings and webcasts.
B)they are difficult to store or transport.
C)they can be time-consuming to create.
D)they cannot be customized for different audiences.

Question 6

When you're considering the use of color in your slides, keep in mind that

A)color can account for a large part of an audience's acceptance or rejection of an idea.
B)color tends to distract viewers, which reduces their retention of the material.
C)you should use as many colors as possible to maintain viewer interest.
D)your choices are not that important as long as your slides are colorful.

Question 7

Which of the following statements about overhead transparencies is false?

A)They can be easy to create.
B)The are easy to edit and update.
C)You can write on them during a presentation.
D)They don't require high-tech presentation equipment.

Question 8

Presentations featuring free-form slides tend to contain ________ presentations with structured slides.

A)more slides than
B)fewer slides than
C)about the same number of slides as
D)simpler slides than

Question 9

Unlike structured slides, free-form slides

A)are completely random and have no design consistency.
B)don't follow a rigid design structure.
C)use the same color for background and text.
D)contain extra-large fonts.

Question 10

Which of the following visual aids would be particularly helpful for recording ideas during a group brainstorming session?

A)Flip chart
B)Electronic slides
C)Prototypes and working models
D)Chalkboards and whiteboards

Question 11

A "slideument" is

A)a particularly useful electronic slide that provides lots of information.
B)a slide that is sent ahead of time to introduce the audience to your topic.
C)an electronic slide that tries to function as both a presentation visual and a printed document.
D)a slide that is also printed and distributed to the audience as a handout.

Question 12

After you've chosen the right media for creating visuals to support your presentation

A)don't hesitate to start creating your visuals.
B)think through your presentation plan carefully before you get to work.
C)search your archives for existing visuals that you can recycle in your new context.
D)check your system for awesome special effects and download anything that's missing.

Question 13

In a presentation designed to reassure your audience after layoffs and bad news about company profitability, the best color to use would be

A)blue.
B)brown.
C)red.
D)any of the above.

Question 14

A presenter who is using free-form slides is

A)released from the constraints of place and time.
B)responsible for conveying more of the content.
C)more likely to present complex subjects in a cohesive, integrated manner.
D)able to rely on each slide to function as a multimedia teleprompter.

Question 15

Four important design elements to consider when creating slides include all of the following except

A)choosing color.
B)selecting background designs.
C)writing content.
D)selecting fonts and type styles.

Question 16

The purpose of visuals is to ________ during a presentation.

A)replace your spoken message
B)support and clarify what you have to say
C)distract and entertain the audience
D)provide decorative embellishments

Question 17

Expert presenters often structure specific slides around a ________ that helps organize and explain the points they are trying to make.

A)general topic
B)key visual
C)situational parable
D)conceptual cluster

Question 18

Chalkboards and whiteboards are particularly useful for

A)small-group sessions.
B)making presentations for large audiences.
C)formal situations.
D)presentations on controversial topics.

Question 19

If you are using yellow for your titles and text, the best background color would be

A)white, if the slide is for a transparency.
B)a darker shade of yellow.
C)dark blue or purple.
D)orange or red.

Question 20

Structured presentation slides are usually the best choice for

A)persuasive presentations.
B)educational presentations.
C)routine presentations.
D)motivational presentations.

Question 21

When choosing a background for your slides, the most effective approach is to

A)use dark colors such as blue.
B)pair complex patterns with intricate borders.
C)choose a simple design.
D)use all of the above.

Question 22

When choosing fonts and type styles for slides, be sure to

A)use script fonts for emphasis.
B)limit your fonts to no more than two per slide.
C)avoid boldface type.
D)do all of the above.

Question 23

To make your text slides more readable,

A)limit the text on each slide to four or five lines with four or five words per line.
B)use complete sentences with capitals and punctuation rather than short bulleted phrases.
C)use the passive voice.
D)do all of the above.

Question 24

Effective text slides should do all of the following except

A)highlight key points.
B)display your entire speaking script.
C)summarize and preview your message.
D)signal major shifts in thought.

Question 25

________ conveys information that's part of your message; ________ doesn't convey textual or numerical information.

A)Decorative artwork; functional artwork
B)Background artwork; foreground artwork
C)Functional artwork; decorative artwork
D)Transformational artwork; symbolic artwork

Question 26

In business presentations, all background artwork should be considered to be

A)a good way to keep the audience's attention.
B)the key to good design.
C)essentially decorative.
D)essentially functional.

Question 27

The title slide of your presentation should contain

A)your name.
B)your department affiliation (for internal audiences).
C)your company affiliation (for external audiences).
D)all of the above.

Question 28

Hyperlinks are useful in slide presentations for

A)providing additional details without having to incorporate each detail into a slide.
B)customizing one electronic presentation for several audiences.
C)accessing additional information during question-and-answer periods.
D)doing all of the above.

Question 29

________ control how one slide replaces another slide on the screen; ________ control the release of text, graphics, and other elements on individual slides.

A)Agendas; moving blueprints
B)Slide transitions; builds
C)Storyboards; hyperlinks
D)Builds; slide transitions

Question 30

During the revision stage of preparing your slide presentation, you should

A)decide on the background color to use.
B)decide where builds and transitions should be inserted.
C)check for readability and clarity.
D)determine your main idea.

Question 31

If you're planning to use a video in your presentation, make sure that it's

A)a full-length feature.
B)capable of delivering a universal message.
C)brief, relevant, and interesting.
D)suitable for taking the place of your presentation.

Question 32

When using slide transitions, you should

A)limit them to text; they are not appropriate for graphics.
B)vary the direction, sometimes going from top to bottom and sometimes going from left to right.
C)reveal information in a way that helps your audience better understand your message.
D)do none of the above-slide transitions have no place in business presentations.

Question 33

When adapting graphics for slides

A)reduce the amount of detail.
B)use full numbers, such as 2012, rather than '12.
C)avoid using arrows or boldface type.
D)don't use more than eight or nine graph lines.

Question 34

When using thinner fonts in electronic presentations,

A)use a wide variety of them, to keep the presentation interesting.
B)include decorative fonts to help maintain audience interest.
C)use boldface type so that letters won't look washed out.
D)use all capital letters so type will stand out.

Question 35

The slide master in presentation software

A)allows you to save design elements so that they can be included on any new slides you add.
B)automatically chooses the same fonts and typefaces for your slides.
C)helps create a consistent-looking design for your entire slide show.
D)does all of the above.

Question 36

Which one of the following is the best example of functional animation?

A)Having each bullet point fly from the left side of the screen
B)Moving a color bar on the screen to highlight the steps in a process
C)Using a cartwheel effect to bring in a block of text from outer space
D)Making a clipart image spin around in circles

Question 37

Your policy for using clip art in presentations should be

A)not to use any clip art, ever.
B)to use clip art sparingly, if at all.
C)to use clip art as much as possible in those presentations that need spicing up.
D)to use just those pieces that you particularly like.

Question 38

When preparing text slides for an upcoming presentation, you should

A)try to have a slide to go with every concept you want to convey.
B)be sure to use complete sentences.
C)limit each slide to expressing a single thought, concept, or idea.
D)do none of the above.

Question 39

You can create a well-organized presentation by using a ________ at each major section break to announce the title of the section that's about to begin.

A)storyline
B)pull quote
C)bumper slide
D)hyperlink

Question 40

The predefined layouts in presentation software

A)contain placeholders for specific slide elements such as titles and bulleted text.
B)allow you to automate your slide show.
C)allow you to add hyperlinks to your presentation.
D)let you see an entire batch of slides at once.

Question 41

Regardless of language differences, colors have the same meaning in all cultures.

Question 42

Studies have shown that as long as the content of a presentation is compelling and well organized, it will have basically the same effect whether or not it's presented in color.

Question 43

Printed materials that you give to the audience to supplement your presentation should be

A)incidental to your overall presentation strategy.
B)an integral part of your presentation strategy.
C)distributed to your audience during your presentation.
D)out of sync with your slides and your spoken message.

Question 44

Flip charts are particularly effective for recording ideas during group brainstorming sessions.

Question 45

Which of the following would be an appropriate handout to accompany an oral presentation?

A)An interesting but unrelated news article
B)A list of relevant websites
C)A photo of you, with a caption listing all of your qualifications
D)Any of the above

Question 46

When creating text or graphics slides, it is important to keep content and graphics as simple and readable as possible.

Question 47

Because they contain more textual information than structured slides, free-form slides require less preparation and practice on the part of the speaker.

Question 48

In an upcoming presentation, you plan to cover three important changes to your employees' working hours. The proper place to list this plan would be the ________ slide.

A)cover
B)introduction
C)agenda
D)teaser

Question 49

________ slides indicate which material has been covered and which section you are about to begin.

A)Title
B)Agenda
C)Navigation
D)None of the above

Question 50

A title slide

A)is the equivalent of a report's cover and title page.
B)defines the topic of the presentation and informs the audience why you are speaking on the topic.
C)lists the topics you plan to cover in your presentation.
D)always contains the word "Introduction."

Question 51

It is a good idea to have a separate plan for each slide you make for a presentation.

Question 52

The best background for your slides is one with a colorful, interesting pattern that will grab the audience's attention.

Question 53

Overhead transparencies are old-fashioned visuals that are no longer used in business.

Question 54

It is preferable to work on the design of an electronic presentation before concentrating on the content.

Question 55

Thanks to software such as Microsoft PowerPoint, preparing presentation visuals now requires almost no planning.

Question 56

Screencasting allows you to record what takes place on your screen into a little video that can be emailed to other users so they can view how to use software programs.

Question 57

"Slideument" refers to a slide set that is intended to be a stand-alone item that can be appreciated without the aid of a speaker.

Question 58

Chalkboards and whiteboards are old-fashioned and inappropriate for any serious business presentation.

Question 59

Major disadvantages of electronic presentations include the potential for hardware and software malfunctions and the time and effort it takes to master software programs.

Question 60

A major advantage of electronic presentations is the ability to make changes easily at the last minute.

Question 61

Electronic presentations do not necessarily eliminate the need for you to provide the audience with handouts.

Question 62

________ enable you to make individual elements on a slide appear one at a time rather than all at once.

Question 63

Microsoft PowerPoint and Apple Keynote are popular software programs for creating ________ slides.

Question 64

When modifying text for electronic slides, it is best to ________ the amount of words each one contains.

Question 65

Software programs such as PowerPoint offer a(n)________ ________ feature that allows you to preset all your design choices, which are then automatically applied to all new slides.

Question 66

To make the text on your slides more readable, write short ________ phrases rather than long sentences.

Question 67

You can use "moving blueprint slides" at several points in your presentation, but not at the end.

Question 68

The "slide sorter view" in presentation software allows you to see a batch of slides, either all at once or in significant portions.

Question 69

________ control how one electronic slide replaces another on screen.

Question 70

A "title slide" is a basic slide with just the word "Introduction" on it that serves as the first slide in your presentation.

Question 71

________ ________ are preprogrammed hyperlink icons available in presentation software.

Question 72

For electronic presentations in dark rooms, it is best to use dark colors for the ________, a midrange of brightness for illustrations, and light colors for the ________.

Question 73

Including hyperlinks limits your ability to customize a presentation for different audiences and situations.

Question 74

In most cases, text slides should contain a maximum of 4-5 lines with no more than 4 or 5 words per line.

Question 75

On slides for business presentations, you should use as little white space as possible.

Question 76

When writing content for electronic slides, it is best to use passive voice whenever possible.

Question 77

Unlike free-form slides, ________ slides follow the same basic format throughout the presentation.

Question 78

When selecting fonts and type styles for slides, you should avoid script or decorative fonts.

Question 79

A(n)________ consists of large sheets of paper attached at the top like a tablet.

Question 80

Using builds can help prevent your audience from reading ahead during your presentation.