Deck 5: Designing Documents, Slides, and Screens

Question 1

In the PAIBOC questions for analysis,"O" refers to:

A)objectives of the message.
B)probable organization patterns of the message.
C)potential reader objections.
D)orderliness and legibility of the message.

Answer 1

C

Question 2

Full-cap words slow down reading.

Answer 2

True

Question 3

Meeting audience expectations is the most important aspect of business writing.

Answer 3

True

Question 4

If the lights will be off during your presentation,a light background should be used for your PowerPoint slides.

Question 5

When the number or and sequence of items is exact,hyphens should be used to list them.

Question 6

Good document design requires:

A)using white space to join points.
B)limiting the use of words set in all-capitals.
C)using at least four typefaces in a document.
D)using white space to deemphasize points.

Question 7

When required to save space in a document,white space and heading should be eliminated.

Question 8

Whenever possible,the basic template of your presentation slides should be customized..

Question 9

In documents,type main headings in bold,flush with the left-hand margin.

Question 10

In the PAIBOC questions for analysis,"P" refers to:

A)promotional offers of the organization obtainable through the presentation.
B)practices to be carried out while creating the slides or screens.
C)purposes for writing,or for creating slides or screens.
D)policies of the organization for which you are writing the document.

Question 11

Document design cannot be taken into account until the editing stage of the writing process.

Question 12

Which of the following should be done in order to emphasize points in a visually attractive document?

A)Use all-capitals
B)Use serif fonts in headings
C)Use white space
D)Set broad margins

Question 13

Good design helps make a document easier to read.

Question 14

Headings must be complete sentences.

Question 15

One should always avoid PowerPoint pass-out by using no more than one slide per minute of the talk.

Question 16

PowerPoint™ presentations should use big font,no less than 28-point fonts.

Question 17

Keep headings at any one level parallel.

Question 18

Effective design makes the content and organization more obvious.

Question 19

In order to create visually attractive documents:

A)use at least four typefaces in a document.
B)maximize the use of words set in all-capitals.
C)use headings and sub-headings to signal readers.
D)use white space to deemphasize points.

Question 20

A 9- or 10-point font type should be used for most business documents.

Question 21

Which of the following is true about proportional fonts?

A)Geneva and Arial are proportional fonts.
B)Prestige Elite is a proportional font.
C)Wider letters take less space than narrower letters.
D)Narrower letters take more space than wider letters.

Question 22

Use ragged right margins when you use _____

A)proportional typefaces.
B)to use as few pages as possible.
C)very short line lengths.
D)a more formal look.

Question 23

Serif fonts are suitable for:

A)hardcopy documents.
B)narrow columns.
C)titles.
D)tables.

Question 24

What are the guidelines which should be used to create visually attractive documents?

Question 25

Which of the following is true about white space?

A)It should be created by using spaces.
B)It is also known as "option writing".
C)It deemphasizes the material that it separates from the rest of the text.
D)It makes the material easier to read.

Question 26

Which of the following is NOT likely to result in effective presentation slides?

A)Using large fonts.
B)Putting as much material as possible on each slide.
C)Using bullet-point phrases rather than complete sentences.
D)Customising your slides with the company logo.

Question 27

A bulleted list:

A)can be created automatically in word-processing software.
B)is used when the number or sequence of items is exact.
C)creates white space.
D)contains short phrases and concrete words.

Question 28

Which statement is NOT true of the Courier font?

A)It can be used on PowerPoint™ slides.
B)Every letter is the same size.
C)It is a sans serif font.
D)It is good for titles.

Question 29

To know whether your design is functional,test the document with:

A)people with moderate to high levels of education.
B)people who have English as a first language.
C)very young readers.
D)people who have high experience with web pages.

Question 30

Which of the following is true about fonts that are proportional?

A)They take equal space for all letters.
B)Wider letters take more space than narrower letters.
C)Examples are Courier and Prestige Elite.
D)They were designed for typewriters.

Question 31

Which of the following should be practiced while creating a list?

A)Beginning each item on the list with different parts of speech
B)Use of parallelism
C)Use of numbered lists when the sequence of items is approximate
D)Use of spaces to align items vertically

Question 32

White space can be created by using:

A)tabs or indents to align items vertically.
B)similar paragraph lengths throughout a document.
C)numbered lists when the number or sequence of items is approximate.
D)bullets when the number and sequence are irregular.

Question 33

In the context of headings in a letter,in single-spaced text:

A)triple-space between the heading and the text that follows.
B)single-space between the heading and the text that follows.
C)double-space between the previous text and the heading.
D)triple-space between the previous text and the heading.

Question 34

Which of the following is true about fully justified texts?

A)Lines end in different places because words are of different lengths.
B)They have ragged right margins.
C)They are usually used for books.
D)They are common in current business usage.

Question 35

Which of the following is NOT a way to improve white space?

A)Using indents to align items vertically
B)Using lists
C)Using brief paragraphs of varying length
D)Using a larger font size than the typical 11 or 12 point size

Question 36

With regard to headings in a memo,in single-spaced text:

A)capitalize all major words throughout the text.
B)type main headings flush with the right-hand margin in bold.
C)capitalize all the words in the first sentence.
D)type main headings flush with the left-hand margin in bold.

Question 37

Sans serif fonts should be used in:

A)tables and narrow columns.
B)continuous text.
C)small texts.
D)hardcopy documents.

Question 38

In a complex document,_____:

A)use a 22-point font for text.
B)combine one serif and one non-serif font.
C)use a 9-point font for main headings.
D)choose two serif fonts.

Question 39

Which of the following is true about headings?

A)Each heading should cover all the material,except the paragraph before the next heading.
B)The first letter of each word-including conjunctions-should be capitalized.
C)Sub-headings should be used to signal the reader that more specific information is about to be given.
D)The use of first- and second-level headings deemphasizes organization.

Question 40

With regard to effective rules for presentation slides,_____:

A)increase the number of bright colours and headings.
B)use dark colours against a dark background.
C)use light colours against a light background.
D)use visuals when they reinforce your point and are audience-appropriate.

Question 41

List two reasons for using ragged right margins.

Question 42

List the guidelines to follow when designing presentation slides.

Question 43

Explain why the use of words set in all capital letters should be limited.

Question 44

Describe the ways to test the usability of your document's design.