To safeguard against ghost employee schemes, the person in charge of entering new employees in the payroll system should also distribute the paychecks so that he or she can look for payments to unauthorized employees.

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Separation of duties is a key principle in preventing fraud, including ghost employee schemes. Having different individuals responsible for entering new employees into the payroll system and distributing paychecks helps prevent the creation of and payment to fictitious employees.

To Safeguard Against Ghost Employee Schemes, the Person in Charge