Deck 13: Integrating Word With Other Programs

Question 1

You can create linked objects using the Paste command on the HOME tab.

Answer 1

True

Question 2

You embed an object, such as an Excel file, in Word when you want to be able to edit the embedded object in Word.

Answer 2

True

Question 3

You change a hyperlink's colors so the hyperlink is easy to read against the dark background.

Answer 3

True

Question 4

To create a hyperlink to a heading within a document, the heading must be formatted with a style.

Question 5

Use the Text from File Insert command when you want to insert an entire Word file into another Word document. _________________________

Question 6

A(n) linked object is created either within a source program and then inserted into the destination program or within a destination program and then modified in the destination program. _________________________

Question 7

You create a linked object using the Object dialog box when you want to copy only a portion of a worksheet.

Question 8

In Print Layout mode, you can comfortably read the document text and scroll from screen to screen using the Next Screen and Previous Screen buttons. _________________________

Question 9

What is the extension for the Word template file type?

A) .docx
B) .rtf
C) .dotx
D) .htm

Question 10

To insert the text from an entire file into a Word document, you use the Insert File command.

Question 11

You modify an embedded object in the destination program using the tools of the source program.

Question 12

In the accompanying figure, any edits to the objects indicated by item 5 will not be made in the source document.

Question 13

Use the Object Linking and Embedding dialog box to insert an object created in another program into Word.

Question 14

In the accompanying figure, the deselected checkbox pointed to by item 4 indicate that the headings in the Excel worksheet will not be visible.

Question 15

The .xlsx filename extension is used for Excel workbooks. _________________________

Question 16

Which of the following acronyms refers to the ability to share information between Office programs?

A) OLE
B) OIE
C) ODE
D) OSE

Question 17

What type of file is created when you use the Export command to export a table or report from Access into Word?

A) .accdb
B) .rtf
C) .docx
D) .accdx

Question 18

In the accompanying figure, item 1 indicates the title bar that verifies that this is a Word window.

Question 19

In the accompanying figure, the object indicated by item 3 is a linked worksheet.

Question 20

Click the Object button in the Links group to open the Object dialog box. _________________________

Question 21

To create a PowerPoint presentation from a Word outline, ____ the outline in Word, close the document, then launch PowerPoint.

A) edit then embed
B) copy then delete
C) copy then paste
D) create then save

Question 22

Which Word features do you use to format an Access table exported as an .rtf file?

A) table
B) tab
C) paragraph
D) document

Question 23

Within the Insert tab, what happens when you click the Hyperlink button in the Links section?

A) The Insert Hyperlink dialog box is hidden.
B) The Hyperlink Screen Tip box opens.
C) The Hyperlink Screen Tip box is hidden.
D) The Insert Hyperlink dialog box opens.

Question 24

When you create a linked object using the Object dialog box, you must click the ____ check box.

A) Link to file
B) Link object
C) Create link
D) Create linked object

Question 25

Where is a linked object created?

A) in a source file
B) in a destination file
C) in an object file
D) in a data file

Question 26

To break a link, click the FILE tab, then click ____ in the Related Documents section of the Properties pane.

A) Edit Links to Files
B) Break Link
C) Links
D) Modify Links to Files

Question 27

In the accompanying figure, what does item 2 indicate?

A) Word Ribbon
B) Excel Ribbon
C) Excel title bar
D) Word title bar

Question 28

Which of the following methods for sharing information between programs is usually used when you need to copy a small amount of text?

A) Insert a Word file
B) Object linking and embedding
C) Copy and Paste
D) Exporting

Question 29

Which tab do you use to embed an object into Word?

A) HOME
B) VIEW
C) PAGE LAYOUT
D) INSERT

Question 30

In the Object dialog box, the types of objects that you can create new in Word are listed in the ____: list box.

A) Object type
B) Insert object
C) Create object
D) New object

Question 31

When you create a PowerPoint presentation from a Word outline, each line of text formatted with the ____ style becomes its own slide.

A) Title
B) Heading 1
C) Subtitle
D) Heading 2

Question 32

How does inserting the contents of an entire Word file into another Word file affect the formatting of the destination file?

A) The formatting is cleared.
B) The formatting is applied to the inserted content.
C) The formatting is changed to match the formatting of the inserted content.
D) The formatting remains intact as does the formatting of the inserted content.

Question 33

What happens when you double-click an embedded Excel object?

A) The embedded object opens in Excel.
B) The embedded object is selected.
C) The embedded object opens in an Excel object window in Word, and the Excel Ribbon replaces the Word Ribbon.
D) The Modify Object dialog box opens.

Question 34

Which tab in Access do you click to export a table into Word?

A) HOME tab
B) DATABASE TOOLS tab
C) EXTERNAL DATA tab
D) CREATE tab

Question 35

Use the ____ dialog box to remove the connection between two files.

A) Break Links
B) Related Documents
C) Edit Links
D) Links

Question 36

Which tab in PowerPoint do you click to apply a theme to a slide embedded in a Word document?

A) DESIGN tab
B) HOME tab
C) INSERT tab
D) PAGE LAYOUT tab

Question 37

From which group on the HOME tab do you choose one of the Paste Options?

A) Paragraph
B) Clipboard
C) Editing
D) Font

Question 38

Use the ____ dialog box in Access to designate where you will save an exported file.

A) Export to Word
B) Save As
C) Export - RTF File
D) Save As RTF File

Question 39

Which of the following filename extensions is used for Access databases?

A) .accs
B) .accdb
C) .accdx
D) .accx

Question 40

After you break the links with source files, which command is inoperable for the destination file?

A) Manage Links
B) View Links
C) Update Links
D) Save Links

Question 41

The ____________________ command on the HOME tab provides several options for integrating data from a source file into a destination file.

Question 42

In the accompanying figure, which item points to the linked file?

A) 1
B) 2
C) 3
D) 4

Question 43

In the accompanying figure, which item points to the path to the selected file?

A) 1
B) 2
C) 3
D) 4

Question 44

When you are creating a Mail Merge, what button do you click to insert the > field?

A) Address Block
B) Insert Address Block
C) Insert Field
D) Insert Address Field

Question 45

Object ____________________ and Embedding is the ability to share information with other programs.

Question 46

In the accompanying figure, which item do you click to remove the connection between the currently selected file and the source file?

A) 1
B) 2
C) 3
D) 4

Question 47

What is a noticeable difference between scrolling through a document in Read Mode as compared with Print Layout mode?

A) fonts
B) tabs
C) page breaks
D) columns

Question 48

When you ____________________ an object, any changes you make to the data contained in the object in the source file are reflected in the destination file.

Question 49

Which button in the Finish group do you click to save the merged letters?

A) Finish & Merge
B) Finish
C) Save
D) Merge & Save

Question 50

When you merge information contained in an Access database with a Word document, the data you merge with the destination file is called the ____.

A) data source
B) destination data
C) data file
D) source data

Question 51

Data you merge with a destination file is the ____________________ source.

Question 52

To set up a merge between a Word document and an Access data source, click the MAILINGS tab, click Select Recipients, then click ____.

A) Use Access Database
B) Use an Existing List
C) Use Data List
D) Use Existing Source

Question 53

When you open a merge document, what happens if the database is not stored in the location expected by Word?

A) Word will find the correct database and match it to the document.
B) You will be matched with an incorrect database.
C) You will need to navigate to the location where the database is stored and select it.
D) You will be prompted to create a new database.

Question 54

In the accompanying figure, you would click item ____________________ to enter text that tells users what to do with the hyperlink.

Question 55

In the Links dialog box, click ____________________ Link to remove the selected link.

Question 56

From which tab do you access the Mail Merge commands?

A) INSERT
B) REFERENCES
C) REVIEW
D) MAILINGS

Question 57

After clicking the VIEW tab, in what group will you find the Read Mode button?

A) Views group
B) Window group
C) Zoom group
D) Show group

Question 58

A(n) ____________________ is self-contained information that can be in the form of text, spreadsheet data, graphics, charts, tables, or sound and video clips.

Question 59

What is the difference between a linked object and an embedded object?

Question 60

Which group on the Mailings tab contains the Insert Merge Field button?

A) Start Mail Merge
B) Write & Insert Fields
C) Create
D) Fields

Question 61

Describe two ways to link an Excel chart to a Word document. When do you use each method?

Question 62

Kaylee is creating a PowerPoint presentation and she wants to first create the outline for her presentation in Word. She will then need to convert her Word outline into a PowerPoint presentation.
How does Kaylee create the PowerPoint presentation from her Word outline?

Question 64

Kaylee is creating a PowerPoint presentation and she wants to first create the outline for her presentation in Word. She will then need to convert her Word outline into a PowerPoint presentation.
What does Kaylee need to do to ensure that the headings in her Word outline are converted to PowerPoint headings?

Question 65

What should you do if you need to e-mail a Word document that contains a linked Excel chart to a colleague, but you don't want to send them the Excel source file? What happens when you do this?

Question 66

Sean has created a report in Word. He now needs to include the content of another Word file in his report and then make his report easy to navigate.
What could Sean do to help readers navigate the content of his report quickly?

Question 67

Describe two ways to share information from Access to Word.

Question 68

Sean has created a report in Word. He now needs to include the content of another Word file in his report and then make his report easy to navigate.
How could Sean insert all the content of the other Word file into his report?