Deck 1: Microsoft Office 2016: Module 1: Getting Started With Microsoft Office 2016

Question 1

You can enable touch mode using the Quick Access toolbar.

Answer 1

True

Question 2

Access and PowerPoint are not included in all configurations of Microsoft Office 2016.

Answer 2

False

Question 3

Clicking the Save command will allow you to duplicate a document with a different name.

Answer 3

False

Question 4

If you try to close a file or exit a program, Office will not remind you if your document contains unsaved changes.

Question 5

The apps in Office are bundled together in a group called a(n)____.

A)collection
B)bundle
C)interface
D)suite

Question 6

The first step in using an Office program is to launch it.

Question 7

In Word, Excel, and PowerPoint, the interface can be modified to automatically open a blank document, workbook, or presentation.

Question 8

The title bar in every Office program includes tabs specific to the program, but all programs include a FILE tab and HOME tab on the left._________________________

Question 9

If there is a power outage while you are working on Office, each Office program has a built-in recovery feature that allows you to open and save files that were open at the time of the interruption.

Question 10

____ are predesigned combinations of color and formatting attributes you can apply to a document.

A)Palettes
B)Themes
C)Templates
D)Styles

Question 11

You can get help in the form of a(n)Help file by pointing to almost any icon in the program window._________________________

Question 12

Microsoft Office 2016 features a common, command-line user interface, so you can get up to speed faster and use advanced features with greater ease._________________________

Question 13

Office documents are compatible with one another, meaning that you can easily integrate an Excel chart into a PowerPoint slide, for example._________________________

Question 14

Changing your view of a document does not affect the file in any way.

Question 15

You use different Office apps to accomplish specific tasks, such a creating a newsletter or producing a sales presentation, yet all the programs have a similar ____.

A)look and feel
B)size
C)file extension
D)file name

Question 16

The subscription service for Microsoft Office 2016 is called Microsoft ____.

A)Office 365
B)Cloud Office
C)Office Online
D)All Apps

Question 17

All Office programs include the capability to incorporate feedback-called online collaboration-across the Internet or a company network._________________________

Question 18

Closing a file closes all the open files in a program as well as the program itself.

Question 19

The Print Screen tool is a separate program in Windows 10 designed to capture whole screens or portions of screens.

Question 20

____ is best for managing quantitative data.

A)Word
B)Access
C)PowerPoint
D)Excel

Question 21

When working in an Office program, one of the first things you need to do is to create and save a ____.

A)file
B)document
C)program
D)record

Question 22

Zooming in, or choosing a higher zoom ____, makes a document appear bigger on screen, but less of it fits on the screen at once.

A)aspect
B)amount
C)size
D)percentage

Question 23

If you accidentally click a theme in the Theme gallery, click the ____ button on the Quick Access toolbar.

A)Redo
B)Restore
C)Undo
D)No theme

Question 24

In an open Word document, the ____ indicates where the next typed text will appear.

A)insertion point
B)tab
C)status bar
D)mouse

Question 25

Acquiring Microsoft Office through Office 365, a subscription service, will allow all of the following EXCEPT

A)get the most up-to-date versions of apps
B)move apps from old to new devices
C)install the apps on a maximum of two devices
D)ability to install on multiple devices

Question 26

The maximum number of items that can be stored on the Office Clipboard is ____.

A)12
B)14
C)16
D)24

Question 27

Once you have saved the document shown in the accompanying figure for the first time, clicking the ____ button saves changes without opening up a dialog box.

A)New
B)Save
C)Print
D)Close

Question 28

When you save the document shown in the accompanying figure for the first time, the ____ dialog box opens.

A)Open
B)Close
C)Page Setup
D)Save As

Question 29

Commands in an Office app window are organized into ____.

A)ribbons
B)tabs
C)sets
D)lists

Question 30

In the accompanying figure, item 3 points to the ____.

A)Aspect theme
B)Dialog Box Launcher
C)Mouse pointer
D)Ribbon

Question 31

A file created in ____ is called a document and has a .docx extension.

A)Word
B)Excel
C)Publisher
D)PowerPoint

Question 32

In the accompanying figure, item 6 indicates the ____.

A)template
B)frame
C)document window
D)preview

Question 33

Backstage View opens when you click the ____ tab in any Office program.

A)FILE
B)OPTIONS
C)BACKSTAGE
D)TOOLS

Question 34

The navigation bar on the left side of ____ view contains commands to perform actions common to most Office programs.

A)Backstage
B)Search
C)Manager
D)Office

Question 35

In the accompanying figure, item 1 points to the ____ button.

A)Save
B)Close
C)New
D)Open

Question 36

A file created in ____ is called a database and has an .accdb extension.

A)Access
B)Outlook
C)Groove
D)Communicator

Question 37

You can switch between open Office apps by clicking the desired program or document button on the taskbar or by using the [Alt][____] keyboard shortcut combination.

A)Ctrl
B)Shift
C)Tab
D)Delete

Question 38

If you wanted to edit a design in a PowerPoint slide display, you would use the options pointed to by item ____ shown in the accompanying figure.

A)3
B)4
C)5
D)6

Question 39

A(n)____ is a file containing professionally designed content that you can easily replace with your own.

A)wizard
B)matrix
C)clipboard
D)template

Question 40

The accompanying figure is an example of a ____.

A)document
B)spreadsheet
C)database
D)presentation

Question 41

What is the purpose of the Office Clipboard and how do you use it?

Question 42

To view the preview pane, click the ____ tab, and click Print on the navigation bar.

A)HOME
B)FILE
C)INSERT
D)PAGE LAYOUT

Question 43

Discuss saving files to OneDrive, and include definitions of the terms online collaboration and cloud computing in your response.

Question 44

To create a screen capture, press [____].

A)Page Up
B)Alt
C)PrtScn
D)Insert

Question 45

At the top of every Office program window is a(n)_________________ ___ bar, which displays the document and program name.

Question 46

By saving an existing Office file with the ____ command, you create a duplicate that you can modify, while the original file remains intact.

A)New
B)Rename
C)Duplicate
D)Save As

Question 47

You can get comprehensive help at any time by pressing [____] in an Office app.

A)Help
B)Esc
C)Ctrl
D)F1

Question 48

In Word, the ____ presents the most accurate view of how your document will look when printed, displaying the entire page on screen at once.

A)Web Layout
B)Print Layout
C)Outline view
D)preview pane in Backstage view

Question 49

When you open a file created in an earlier version of Office, "____ Mode" appears in the title bar, letting you know the file was created in an earlier, but usable version of the program.

A)Compatibility
B)Backward
C)Prior
D)Legacy

Question 50

In the accompanying figure, the circled item is the ____.

A)cursor
B)insertion point
C)Signal bar
D)Word counter

Question 51

Microsoft Office 2016 is a group of software ____________________ designed to help you create documents, collaborate with co-workers, and track and analyze information.

Question 52

As a general rule, new software versions are backward-____________________, meaning that documents saved by an older version can be read by newer software.

Question 53

Clicking Open as Copy creates a copy of an Office file already saved and named with the word "____" in the title.

A)Read-Only
B)Copy
C)Saved As
D)Protected

Question 54

Explain how to customize the Quick Access toolbar.

Question 55

Using Microsoft ____________________ 2016, it's easy to create powerful presentations complete with graphics, transitions, and even a soundtrack.

Question 56

Describe how to end a work session in Office.

Question 57

How can you use shortcut keys to move between Office programs?

Question 58

A ____ is a digital image of your screen.

A)file
B)mirror
C)screen capture
D)window

Question 59

When you make a digital image of your screen, Windows saves it in a temporary storage area called the ____________________.

Question 60

In Excel, you enter data in ____, which are formed by the intersection of a row and a column.

A)columns
B)cells
C)vectors
D)rows

Question 62

Critical Thinking Questions
Case 1-1
​ You have casually used programs within the Microsoft Office suite for several years, but for Office 2016 you decide to take an online tutorial to really master the applications.
You know that there are many similarities in features among the Office applications.In your tutorial, what do you learn is the collective term for all the ways you interact with software programs like those in the Office suite?

A)look and feel
B)dialog box
C)user interface
D)file structure

Question 63

Critical Thinking Questions
Case 1-1
​ You have casually used programs within the Microsoft Office suite for several years, but for Office 2016 you decide to take an online tutorial to really master the applications.
Which of the following features lets you see more of a given document at a reduced size?

A)minimizing
B)maximizing
C)zooming in
D)zooming out

Question 64

'Backward compatible' means that documents that are saved by an older version can be read by the newer software.

Question 65

Critical Thinking Questions
Case 1-1
​ You have casually used programs within the Microsoft Office suite for several years, but for Office 2016 you decide to take an online tutorial to really master the applications.
Which Office screen element displays commands you are likely to need for current tasks?

A)Backstage view
B)dialog box launcher
C)document manager
D)Ribbon

Question 66

OneDrive is a program within Excel which amplifies its computing power.

Question 67

All Microsoft Office programs have a share button except PowerPoint.

Question 69

You can use Office Clipboard to cut and copy items from one Office program and paste them into others.

Question 71

Critical Thinking Questions
Case 1-1
​ You have casually used programs within the Microsoft Office suite for several years, but for Office 2016 you decide to take an online tutorial to really master the applications.
Which of the following components of the Office suite offers one-stop shopping for many commonly performed tasks?

A)Live Preview
B)Backstage view
C)document windows
D)status bar

Question 74

Critical Thinking Questions
Case 1-1
​ You have casually used programs within the Microsoft Office suite for several years, but for Office 2016 you decide to take an online tutorial to really master the applications.
You are looking for a resource that includes buttons for common Office commands.Which component of the Office window offers this?

A)Quick Access toolbar
B)status bar
C)menu bar
D)Ribbon

Question 75

A ___________________  is a collective term for all the ways you interact with a software program.