Deck 4: Getting Started With Microsoft

Question 1

Access and PowerPoint are not included in all configurations of Microsoft Office 2010.

Answer 1

False

Question 2

Microsoft Office 2010 features an intuitive, command-line user interface, so you can get up to speed faster and use advanced features with greater ease.

Answer 2

False

Question 3

You use different Office programs to accomplish specific tasks, such a creating a newsletter or producing a sales presentation, yet all the programs have a similar ____.

A) look and feel
B) size
C) file extension
D) file name

Answer 3

A

Question 4

In Access, a new file is automatically created when you start the program.

Question 5

If there is a power outage while you are working on Office, each Office program has a built-in recovery feature that allows you to open and save files that were open at the time of the interruption.

Question 6

Multiple programs can be open on your computer simultaneously.

Question 7

The first step in using an Office program is to launch it on your computer.

Question 8

Changing your view of a document does not affect the file in any way.

Question 9

The programs in Office are bundled together in a group called a(n) ____.

A) collection
B) bundle
C) interface
D) suite

Question 10

The Title bar in every Office program includes tabs specific to the program, but all include a Home tab on the far left, for the most popular tasks in that program.

Question 11

A ____ is a digital image of your screen.

A) file
B) mirror
C) screen capture
D) window

Question 12

____ is best for managing quantitative data.

A) Word
B) Access
C) PowerPoint
D) Excel

Question 13

An Access file is an electronic database .

Question 14

You can get help in the form of a(n) Help file by pointing to almost any icon in the program window.

Question 15

Closing a file closes all the open files in a program as well as the program itself.

Question 16

Clicking the Save command will allow you to duplicate a document with a different name.

Question 17

Office will not remind you if you try to close a file or exit a program and your document contains unsaved changes.

Question 18

In order for printing a document to work, a(n) printer must be installed.

Question 19

In Word, you must create and save a file before you enter any data.

Question 20

____ are predesigned combinations of color and formatting attributes you can apply, and are available in most Office programs.

A) Palettes
B) Themes
C) Templates
D) Styles

Question 21

A file created in ____ is called a database and has an .accdb extension.

A) Access
B) Outlook
C) Groove
D) Communicator

Question 22

A file created in ____ is called a document and has a .docx extension.

A) Word
B) Excel
C) Publisher
D) PowerPoint

Question 23

When you open a file created in an earlier version of Office, "____ Mode" appears in the title bar, letting you know the file was created in an earlier, but usable version of the program.

A) Compatibility
B) Backward
C) Prior
D) Legacy

Question 24

Clicking Open as Copy creates a copy of an Office file already saved and named with the word "____" in the title.

A) Read-Only
B) Copy
C) Saved As
D) Protected

Question 25

Microsoft Office 2010 is a group of software ____________________ designed to help you create documents, collaborate with co-workers, and track and analyze information.

Question 26

In Word, the ____ presents the most accurate view of how your document will look when printed, displaying the entire page on screen at once.

A) Web Layout
B) Print Layout
C) Outline view
D) preview pane in Backstage view

Question 27

In Excel, you enter data in ____, which are formed by the intersection of a row and a column.

A) collumns
B) cells
C) vectors
D) rows

Question 28

Zooming in, or choosing a higher zoom ____, makes a document appear bigger on screen, but less of it fits on the screen at once.

A) aspect
B) amount
C) size
D) percentage

Question 29

You can move between open Office programs by clicking the desired program or document button on the taskbar or by using the [Alt][____] keyboard shortcut combination.

A) Ctrl
B) Shift
C) Tab
D) Delete

Question 30

When working in a program, one of the first things you need to do is to create and save a ____.

A) file
B) document
C) program
D) record

Question 31

To create a screen capture, press [____].

A) Page Up
B) Alt
C) PrtScn
D) Insert

Question 32

As a general rule, new software versions are backward-____________________, meaning that documents saved by an older version can be read by newer software.

Question 33

Commands in an Office program window are organized into ____.

A) ribbons
B) tabs
C) sets
D) lists

Question 34

When you make a digital image of your screen, Windows saves it in a temporary storage area called the ____________________.

Question 35

By saving an existing Office file with the ____ command, you create a duplicate that you can modify, while the original file remains intact.

A) New
B) Rename
C) Duplicate
D) Save As

Question 36

To view the preview pane, click the ____ tab, and click Print on the navigation bar.

A) home
B) file
C) insert
D) page layout

Question 37

In an open Word document, the ____ indicates where the next typed text will appear.

A) insertion point
B) tab
C) status bar
D) mouse

Question 38

Using Microsoft Office ____________________ 2010, it's easy to create powerful presentations complete with graphics, transitions, and even a soundtrack.

Question 39

You can get comprehensive help at any time by pressing [____] in an Office program.

A) Help
B) Esc
C) Ctrl
D) F1

Question 40

At the top of every Office program window is a(n) _________________ ___ bar, which displays the document and program name.

Question 41

Explain how to customize the Quick Access toolbar.

Question 42

The Spam folder contains all e-mail messages that you want to throw out.

Question 43

When you forward an e-mail to someone, you no longer retain a copy of the e-mail.

Question 44

The Drafts folder stores all incoming e-mail messages.

Question 45

How would you use shortcut keys to move between Office programs?

Question 46

Bcc stands for blind courtesy copy.

Question 48

E-mail messages you send at your office are private.

Question 49

E-mail software lets you send and receive electronic messages over a network.

Question 51

Describe how to end a work session in Office.

Question 53

When you reply to a message, the subject line remains the same and is preceded by "FW:".

Question 54

Messages that have been sent remain in the Inbox until you delete them.

Question 55

When you reply to a message, you must reply to everyone that the original message was sent to.

Question 56

Names entered in the Cc text box of a message window are not visible to other message recipients.

Question 57

What is the purpose of the Office Clipboard and how do you use it?

Question 59

Describe two benefits of Microsoft Office that go beyond each program in terms of productivity.

Question 61

One advantage of using a distribution list is that ____.

A) It tracks files that you sent to your contacts
B) It automatically forwards your e-mails to your contacts
C) It contains all of your contacts' e-mail addresses
D) It allows you to send e-mails to a group instead of individually

Question 62

If the subject line of a message is not preceded by an acronym, it indicates that the message ____.

A) is new
B) was deleted
C) is a reply
D) was forwarded

Question 63

The message ____ contains basic information about the message, such as the recipients, date and time stamp, and the subject.

A) header
B) body
C) composition
D) address

Question 64

A network is a(n) ____.

A) Group of computers connected to each other to share information and resources
B) Electronic mail program
C) Nickname for the Internet
D) Online service provider

Question 65

An e-mail address from an educational institution will end in a ____.

A) .com
B) .edu
C) .org
D) .gov

Question 66

A ____ is a stored list of names and e-mail addresses.

A) database
B) address book
C) spreadsheet
D) contact list

Question 67

To forward a message that you have received to someone else, you ____.

A) Click Send, Reply, then Forward
B) Click Send, then Forward
C) Click Forward, then Send
D) Click Reply, then Forward

Question 68

Which of the following programs is type of e-mail software?

A) Microsoft Internet Explorer 8
B) Microsoft Outlook 2010
C) Microsoft Information Express
D) Microsoft Office 2010

Question 69

To send a message so that the recipients can see who else received the message you enter the addresses in the ____ text box.

A) Cc
B) Bcc
C) Forward
D) Subject

Question 70

Message headers only provide information about the sender and subject of a message.

Question 71

When composing e-mail messages it is not appropriate to use all capital letters because this is the e-mail equivalent of ____.

A) Laughing
B) Shouting
C) Sarcasm
D) Whispering

Question 72

To automatically send a response back to the original sender of a message you receive, you can use the ____.

A) Send command
B) Respond command
C) Reply command
D) Forward command

Question 73

Which is NOT a way to connect to the Internet?

A) Cable modem
B) Telephone modem
C) Router
D) Fiber optic

Question 74

Which of the following is NOT a valid Web-based e-mail address?

A) username.myorganization.org
B) [e-mail]
C) [e-mail]
D) [e-mail]

Question 75

____ your e-mail is an easy way to categorize it.

A) Coloring
B) Flagging
C) Filing
D) Reading

Question 76

Spam or ____, is unwanted mail that arrives from unsolicited sources.

A) commercial e-mail
B) deleted e-mail
C) trash e-mail
D) junk e-mail

Question 77

An example of a file attached to an e-mail message that may be too large for an e-mail system to handle is a ____.

A) Spreadsheet
B) Movie
C) Text file
D) None of the above

Question 78

All e-mail systems can handle sending a large file attached to an e-mail message.

Question 79

The benefits of using e-mail include all the following, except ____.

A) You can comunicate from a remote place.
B) You can send photos and video.
C) You can send confidential information and files without worrying about privacy issues.
D) You will have a record of messages sent.

Question 80

The last part of an e-mail address is the ____.

A) domain name
B) service provider
C) username
D) address