Deck 2: Word Processing and Document Assembly

Question 1

Any electronic word-processing document that goes outside of a legal organization should be checked for metadata.

Answer 1

True

Question 2

What is it called when a firm has one department where all word processing is completed?

A)Decentralized word processing
B)Centralized word processing
C)Distributed word processing
D)Redistributed word processing
E)Departmental word processing

Answer 2

B

Question 3

What standard format do most courts use for the electronic filing of documents?

A)doc
B)PDF
C)docx
D)-jpg
E)txt

Answer 3

B

Question 4

Bringing the margin in an equal distance from both the left and right sides is called:

A)tabbing
B)indenting
C)double indenting
D)spacing
E)deleting

Question 5

Document assembly automates sending form letters.

Question 6

Although tables are very easy to set up in most word processors, they are not frequently used in legal word processing.

Question 7

Which word-processing feature enables reviewers to make changes to a document that can then be accepted or rejected?

A)Track changes
B)Blacklining
C)Compare
D)Style
E)Table of authorities

Question 8

It is common for to perform some or all of their own word processing.

A)legal secretaries
B)law clerks
C)paralegals
D)attorneys
E)All answers are correct.

Question 9

A(n) is a section in a legal document or brief that lists the cases, statutes, and other documents referenced in that legal document or brief.

A)index
B)body
C)bibliography
D)table of contents
E)table of authorities

Question 10

A records a user's keystrokes and then allows the user to play them back.

A)margin
B)merge
C)header
D)macro
E)style

Question 11

Using macros requires users to keep keying in repetitious material or going through long sequences of commands.

Question 12

The Style feature is most helpful in short, simple documents without recurring elements.

Question 13

Most word processors have a "print layout" or Print Preview command that allows the user to see exactly how the document will look when printed.

Question 14

A(n) is a named set of formatting characteristics that users apply to text.

A)text block
B)automatic data list
C)style
D)indent
E)None of these answers are correct.

Question 15

Revealing the hidden codes in a document makes it easier to delete, edit, or change the document's formatting.

Question 16

A(n) is a title that appears at the top of every page.

A)header
B)page number
C)footer
D)style
E)column

Question 17

Which of the following involves comparing two documents by creating a third document that shows what the second document added to or deleted from the first document?

A)Tracking
B)Blacklining
C)Merging
D)Pasting
E)Simultaneous viewing

Question 18

When a paralegal drafts legal documents to be filed with a court or prepares legal documents with legal conclusions without having them reviewed by a supervising attorney, it is referred to as the unauthorized practice of law.

Question 19

Using a spell checker and grammar checker eliminates the need to proofread a document.

Question 20

Which word-processing feature automatically creates hierarchical listing of data\paragraphs?

A)Automatic paragraph numbering
B)Automatic data listing
C)Styles
D)Indenting
E)None of these answers are correct.

Question 21

Why is it important for a paralegal to double-check and validate any cases or facts cited in a legal document?

Question 22

A(n) ____ can be read on a computer regardless of the type of operating system.

A)electronic case
B)scanned file
C)note
D)word document
E)PDF

Question 23

What is the difference between a primary file and a secondary file in a word-processing merge document?

Question 24

Explain the difference between the comments, comparing documents, and track changes features in a word- processing program.

Question 25

Document assembly programs typically:

A)work independently without the need for a word-processing program
B)have fewer features than word processors
C)have more capabilities than word processors
D)are used only in small law firms
E)All of these answers are correct.

Question 26

Explain what Portable Document Format is.

Question 27

Which word processor dominates the legal environment?

A)Wordpad
B)Corel WordPerfect
C)Microsoft Word
D)MicroPro Wordstar
E)Google Docs

Question 28

Where does an endnote appear?

A)The top of a page
B)The bottom of a page
C)At the end of a chapter or document
D)At the beginning of a chapter or document
E)In a table of contents