Deck 8: Informative Reports

Question 1

Top management at an organization may choose to read only the _____ of longer reports.

A) conclusion
B) summary
C) body

Answer 1

B

Question 2

The information in a summary should be proportional to the original document.

Answer 2

True

Question 3

A fiscal year is an organization's operating year.

Answer 3

True

Question 4

Periodic reports explain the accomplishments for all projects of an entire organization or for a unit of an organization over a specified period of time.

Question 5

In a periodic report, an overview of the highlights of the report should be presented in

A) the conclusion.
B) the body.
C) the introduction.

Question 6

There is only one type of summary.

Question 7

A mechanism description separates a mechanism into parts and tells what the parts look like and what their function is. It also explains the purpose of the mechanism and its overall design.

Question 8

In a news release, information should be ordered from most important to least important.

Question 9

An abstract is longer than a summary.

Question 10

A mechanism description uses a drawing or diagram.

Question 11

To maintain credibility, writers of news releases must avoid inaccuracies and exaggerations.

Question 12

All news releases are written by television, radio, and newspaper reporters.

Question 13

Writers use the Reporter's Questions-Who? What? When? Where? Why? and How?-to gather important ideas to include in a news release.

Question 14

Under Projections in a progress report, the writer explains

A) the work that remains to be done.
B) the projected cost of the work.
C) the date the project should be completed.

Question 15

After the introduction, the body of the progress report describes the accomplishments of the organization or the unit, with headings determined by each activity category or the type of work undertaken.

Question 16

Progress reports always use subheadings under, for example, Work Completed and Work Scheduled.

Question 17

What describes the main parts of a device or machine?

A) summary of progress report
B) product explanation
C) mechanism description

Question 18

When a person describes a mechanism, he or she also should explain how to operate it.

Question 19

Writers of periodic reports never mention problems encountered on the job.

Question 20

A progress report should contain two dates: the date the report was written or distributed and

A) the dates of the reporting period.
B) the date the project began.
C) a date for the completion of each milestone.

Question 21

With regard to a news release, embargo means

A) to publish or release immediately.
B) to withhold or delay publication.
C) to contact the sender for additional information.

Question 22

What is keyed at the bottom of the first page of a news release to indicate that the document is continued on the next page?

A) -continued-
B) -more-
C) Nothing is keyed at the bottom of the first page.

Question 23

When found in a manual for a piece of equipment, the _____ tells what the parts are, how they fit together, and what their functions are.

A) warranty
B) instructions
C) mechanism description

Question 24

A news release should open with a(n)

A) catchy word or idea.
B) introduction.
C) salutation such as Dear Madam or Sir.

Question 25

In writing a summary or an abstract, which of the following is acceptable?

A) using present tense
B) quoting extensively
C) giving one's opinion