Deck 6: Managing Data With Data Tools

Question 1

To ensure the merge fields in a template are populated with correct fields in your data source, make sure to match merge fields before performing the merge.

Answer 1

True

Question 2

To exclude certain recipients from a mail merge list, sort the recipient list.

Answer 2

False

Question 3

John needs to view the merge fields in a document. To help locate them, he should click Highlight Merge Fields.

Answer 3

True

Question 4

To add a greeting line to a mail merge document, insert the Title merge field.

Question 5

To set custom page margins, adjust the page size.

Question 6

To add a mail merge field to a document, insert a citation.

Question 7

To follow a step-by-step process for creating a mail merge, start the Mail Merge Wizard.

Question 8

To generate Word documents based on your mail merge, select the Edit Individual Documents option.

Question 9

To create a new recipient list for a mail merge, select Use an Existing List.

Question 10

To specify which recipients to include in a mail merge, select mail merge recipients.

Question 11

To see how a mail merge will appear after the fields have been populated, select preview mail merge.

Question 12

To locate a recipient in a mail merge recipient list, click the Find Recipient button.

Question 13

To ensure a mail merge document is free of errors, inspect the document.

Question 14

To modify a field in a mail merge, edit the document's References List.

Question 15

Use the Combo Picker content control to allow people viewing a document to enter a date.

Question 16

To select an existing recipient list, click Choose from Outlook Contacts.

Question 17

To arrange recipients in a mail merge alphabetically by last name, filter the recipients' list.

Question 18

Samantha needs certain text to be inserted in a merged document if the City field equals "Bristol." She should create a filter for the mail merge.

Question 19

To create envelopes via mail merge, select the Letters option in the Mail Merge Wizard.

Question 20

To insert an address in a mail merge document, select the Address Block merge field.

Question 21

To locate a recipient in a mail merge recipient list, which of the following should be done?

A) Use the Match Fields function.
B) Use the Check for Errors function.
C) Use the Find Recipient function.
D) Use the Inspect Document function.

Question 22

To individually modify the results of a mail merge, which of the following options should be selected?

A) Edit individual documents.
B) Print documents.
C) Send email messages.
D) Merge to Adobe PDF.

Question 23

Tim needs to view how a mail merge document will appear after merge fields have been filled. He should do which of the following?

A) Preview the results.
B) Start a Mail Merge.
C) Highlight merge fields.
D) Check for errors.

Question 24

To view how a mail merge document will appear after merge fields have been filled, which of the following should be done?

A) Check for errors.
B) Preview the results.
C) Start a Mail Merge.
D) Highlight merge fields.

Question 25

Jane needs to print her mail merge. She should do which of the following?

A) Edit the individual documents.
B) Print the documents.
C) Send email messages.

Question 26

To create envelopes using the Mail Merge Wizard, which of the following options should be selected?

A) Directory
B) E-mail messages
C) Envelopes
D) Labels

Question 27

The dynamic parts of a mail merge that are populated with recipient information are which of the following?

A) Labels.
B) Merge fields.
C) Tables.
D) Equations.

Question 28

Laura is working on a mail merge with hundreds of recipients. The address of one of the recipients needs to be corrected. She should locate the recipient by doing which of the following?

A) Use the Find Recipient function.
B) Use the Check for Errors function.
C) Use the Match Fields function.
D) Use the Inspect Document function.

Question 29

To arrange recipients in a mail merge alphabetically by last name, which of the following should be done?

A) Edit the recipient list.
B) Sort the recipient list.
C) Filter the recipient list.

Question 30

The Update Labels command does which of the following?

A) Sets rules to control how Word merges the data in the data source with the main document.
B) Searches for a specific record in the merged document.
C) Checks for and reports errors in the merge.
D) Updates all the labels in a label main document to match the content and formatting of the first label.

Question 31

Jordan has an open document that he needs to use in a mail merge. He should select which of the following options in the Mail Merge Wizard?

A) Use the current document.
B) Start from a template.
C) Start from an existing document.

Question 32

James needs to correct an error in a mail merge recipient list. He should do which of the following?

A) Preview results.
B) Select recipients.
C) Edit the recipient list.
D) Merge to Adobe PDF.

Question 33

Karen is working on a mail merge document and needs to add the text "Dear," followed by the recipient's name and a comma. She should do which of the following?

A) Add a Title.
B) Add labels.
C) Add an Address Block.
D) Add a Greeting Line.

Question 34

To enter a new recipient list for a mail merge, which of the following options should be selected?

A) Use an Existing List.
B) Select from Outlook Contacts.
C) Type a New List.

Question 35

Katie needs to create hundreds of labels for a project. She plans to create a mail merge document to do so. She should select which of the following options in the Mail Merge Wizard?

A) Letters
B) E-mail messages
C) Envelopes
D) Labels

Question 36

Daniel needs to enable people viewing a document to enter a date. He should do which of the following?

A) Insert a Date Picker content control.
B) Insert a Picture content control.
C) Insert a Check Box content control.
D) Insert a Drop-Down List content control.

Question 37

Jared needs to update one of the addresses in a recipient list. He should do which of the following?

A) Select recipients.
B) Merge to Adobe PDF.
C) Edit the recipient list.
D) Preview results.

Question 38

Laila needs to correct an entry in the recipient list of a mail merge document. She should do which of the following?

A) Edit the document's style set.
B) Edit the document's header.
C) Edit the document's properties.
D) Edit the document's recipient list.

Question 39

Samantha needs to create a new recipient list for a mail merge. While using the Mail Merge Wizard, she should select which of the following options?

A) Type a New List.
B) Select from Outlook Contacts.
C) Use an Existing List.

Question 40

Jacki has a document on her Desktop that she needs to use in a mail merge. She should select which of the following options in the Mail Merge Wizard?

A) Use the current document.
B) Start from a template.
C) Start from an existing document.

Question 41

Which of the following describes the purpose of adding a Greeting Line merge field to a document?

A) Greeting lines add recipient address information to a document.
B) Greeting lines add a salutation and a recipient's name.
C) Greeting lines add postage information to a document.
D) Greeting lines add only preset greeting information to a document.

Question 42

To enable people viewing a document to enter a date, which of the following should be done?

A) Insert a Check Box content control.
B) Insert a Drop-Down List content control.
C) Insert a Picture content control.
D) Insert a Date Picker content control.

Question 43

Susie is creating a recipient list for a mail merge document. She has information that she wants stored in a field called "Status." She should do which of the following?

A) Add a field called "Status".
B) Add an entry and enter "Status" in the first field.
C) There is no way to create custom fields in Word.

Question 44

Jerome needs to create a document with a list of names and telephone addresses for his chess club. He should select which of the following options when starting a mail merge via the Mail Merge Wizard?

A) Letters
B) E-mail messages
C) Directory
D) Labels

Question 45

To have the labels in a mail merge document match the content and formatting of the first label, which of the following should be done?

A) Click Update Labels.
B) Click Match Fields.
C) Click Finish & Merge.
D) Click Edit Recipient List.

Question 46

Amed needs his mail merge document to print alphabetically according to the City field. He should do which of the following?

A) Filter the recipient list.
B) Sort the recipient list.
C) Edit the recipient list.

Question 47

Jared has envelopes that do not fit in his printer. He wants to automate adding addresses to the envelopes. He should do which of the following?

A) Use mail merge to create mailing labels for the envelopes.
B) Create a table in a document with all the recipient information.
C) Save the recipient information to an HTML document.
D) Since his envelopes do not fit in his printer, he cannot automate the process.

Question 48

Which of the following is a reason to sort a mail merge recipient list?

A) Certain recipients need to be excluded from the mail merge result.
B) The mail merge result needs to be generated in a specific order.
C) Errors in the mail merge document need to be identified.
D) Accessibility issues with the mail merge document need to be identified.

Question 49

Susan needs to send the results of a mail merge to clients who may or may not have Microsoft Office installed. She wants clients to be able to open a viewable version of the document. She should do which of the following?

A) Merge to Adobe PDF.
B) Print documents.
C) Edit individual documents.

Question 50

Shannon needs the labels in a mail merge document to match the content and formatting of the first label. She should do which of the following?

A) Click Update Labels.
B) Click Edit Recipient List.
C) Click Finish & Merge.
D) Click Match Fields.

Question 51

To add recipient address information to a mail merge document, which of the following should be done?

A) Add an address block.
B) Add a greeting line.
C) Add electronic postage.

Question 52

To add the text "To," followed by the recipient's name and a colon, which of the following should be done?

A) Add a Title.
B) Add an Address Block.
C) Add labels.
D) Add a Greeting Line.

Question 53

Karen needs to find a recipient in a recipient list whose last name is Brady. The list also contains recipients whose first name is Brady. She should do which of the following?

A) Use the Find Entry dialogue box and search for a keyword based on all fields.
B) Use the Find Entry dialogue box and search for a keyword based on the Last_Name field.
C) Use the Find Entry dialogue box and search for a keyword based on the First_Name field.

Question 54

Which of the following describes what happens when you preview a mail merge?

A) PDFs are generated from the mail merge document.
B) Word files are generated from the mail merge document.
C) The merge fields are populated with data in the header.
D) The merge fields are populated with data in the recipient list.

Question 55

Jasmine needs to locate a recipient in a mail merge recipient list. She should do which of the following?

A) Use the Inspect Document function.
B) Use the Match Fields function.
C) Use the Check for Errors function.
D) Use the Find Recipient function.

Question 56

To send email messages as a result of a mail merge, select which of the following options when finishing the merge?

A) Edit the individual documents.
B) Print the documents.
C) Send email messages.

Question 57

Ian wants to create a mail merge document based on a template from Office.com. He should select which of the following options when starting the mail merge?

A) Use the current document.
B) Start from a template.
C) Start from existing document.

Question 58

Exit Word by opening the View menu and then selecting Close.

Question 59

The recipients in a mail merge document include addresses that span multiple lines. The author should make sure the mail merge document includes which of the following fields?

A) Address_Line_1 only.
B) Address_Line_2 only.
C) Address_Line_1 and Address_Line_2.

Question 60

Which of the following describes the purpose of inserting a Date Picker content control?

A) Enable a person viewing a document to enter a date in the document.
B) Display the last-modified date in a document.
C) Specify the Created document property.
D) Establish a date on which the document will be destroyed.

Question 61

Brandon has a document with a large amount of data separated by tab characters and paragraph characters. He wants the information displayed in a table. He should do which of the following?

A) Select the data and then click Convert Text to Table.
B) Copy the text into the document header.
C) Create a table and then manually populate each cell with data.
D) Create a table and then click Convert to Text.

Question 62

To transfer all data in a table to text separated by tabs, which of the following should be done?

A) Change the alignment of the table.
B) Apply a table style to the table.
C) Convert the table to text.
D) Apply shading to the table.

Question 63

To transfer all data in a table to text separated by tabs, convert the table to text.

Question 64

Jayla opened a document that has information separated by tab characters and paragraph characters. She wants the information displayed in a table. She should click Table and then Convert Text to Table.