Deck 2: Identifying and Selecting Projects

Question 1

The reaction of an advocacy group is categorized as a negative consequence for a project.

Answer 1

False

Question 2

The project purpose in the project charter may include prior documents for selecting the project.

Answer 2

False

Question 3

The acceptance criteria describe the criteria necessary for the sponsor to approve the deliverables.

Answer 3

True

Question 4

Unexpected events are reasons for an organization to decide to initiate a project.

Question 5

Funding statements in a project charter may be broken into the amount authorized by project phase.

Question 6

The initiating phase of the project life cycle starts with recognizing a need.

Question 7

Disadvantages for doing a project may have a positive impact on an organization.

Question 8

The project justification includes the key assumptions for the project.

Question 9

The project description in the project charter is a high-level description of the project and references more detailed documents regarding key performance requirements.

Question 10

Quantitative benefits of a project are the intangible benefits of completing a project such as employee morale.

Question 11

The project objective in the project charter indicates the deliverable, schedule, and budget for a project.

Question 12

Projects that are not similar cannot be compared when making a selection to move forward with a project.

Question 13

A milestone schedule lists target dates for phases of a project.

Question 14

The major deliverables in the project charter describe the details of the work packages in the work breakdown structure.

Question 15

The project title should be a code word even if the project is not confidential.

Question 16

The success criteria in the project charter indicate the expected benefits of the project including what the expectations are for project success.

Question 17

Every project that is identified is selected to be completed.

Question 18

Meeting the acceptance criteria listed in the project charter means the customer is satisfied.

Question 19

The project charter is also called a project authorization or a project initiation document.

Question 20

Surveys of stakeholders can be used to gather only quantitative data.

Question 21

The RFP must state the project objective or purpose, including any rational or background information that may be helpful to contractors so that they can prepare thorough and responsive proposals.

Question 22

All projects require a project charter to start the project.

Question 23

A good RFP allows contractors or a project team to understand what the customer expects.

Question 24

The acceptance criteria deals with the scope of the project, outlining the tasks or work elements the customer wants the contractor or project team to perform.

Question 25

The sponsor designee is the project manager of the project.

Question 26

The RFP should list any customer-supplied items.

Question 27

Part of preparing a request for proposal is soliciting the request to potential bidders on the project.

Question 28

The RFP must include the customer requirements and the name of the sponsor's designee

Question 29

The RFP should state the acceptance criteria the customer will use to determine if the project deliverables are completed according to the customer's requirements.

Question 30

A request for proposal is required for projects that are completed by an external contractor to an organization.

Question 31

The purpose of preparing a request for proposal is to state, comprehensively and in detail, what is required, from the contractor's point of view, to address the identified need.

Question 32

Project approval requirements state when the sponsor wants to review the progress of the project and make decisions about moving to the next phase.

Question 33

A request for proposals helps the organization decide which contractor to use.

Question 34

The project charter should include as many risks as can be brainstormed to be sure to have enough funds for contingencies.

Question 35

If the project manager is selected in the initiating phase of the project, then the project manager is likely to participate in the development of the project charter for the project.

Question 36

The constraints for a project include the requirement to outsource due to the organization's lack of having expertise with its own staff.

Question 37

An RFP must provide a statement of work.

Question 38

The approval date for the project is the project start date.

Question 39

A project should have weekly project status review meetings supplemented with written project reports.

Question 40

The RFP should state what deliverables the customer expects the contractor to provide.

Question 41

The RFP might state the approvals required by the contractor.

Question 42

An assumption for a construction project could be

A) the materials to be used to construct the building.
B) a grant will be secured to help fund the project.
C) the regulations and codes required for the building.
D) the size of the building that is to be constructed.

Question 43

Some potential contractors will know more about an organization due to prior contracts and relationships.This is an unfair advantage for those contractors to submit a proposal to an RFP.

Question 44

A project charter summarizes

A) the project objective.
B) the detailed description of the project.
C) the key conditions and parameters of the project.
D) the funding and contracting of the project.

Question 45

The RFP should state the required schedule for completion of the project and key milestones.

Question 46

An RFP might state the payment terms the customer intends to use.

Question 47

The implementation of the new procedure is expected to reduce costs of production by 10% over the next year.This is an example of the ____ in a project charter.

A) acceptance criteria
B) project objective
C) project description
D) success criteria and expected benefits

Question 48

Some RFPs mention the type of contract the customer intends to use.

Question 49

The first step in project selection is to

A) develop a set of criteria against which a project will be evaluated.
B) gather data and information for each project.
C) list assumptions.
D) evaluate each project against the criteria.

Question 50

The project acceptance criteria should

A) summarize the need and justification for the project.
B) state the quantitative criteria expected for the products to be accomplished.
C) state the major end products or major items expected to be produced.
D) be concise and create a vision for the end result of the project.

Question 51

It is fair to meet with potential contractors and provide information about the potential project while developing the RFP.

Question 52

The project objective should

A) summarize the need and justification for the project.
B) state what is expected to be accomplished.
C) state the major end products or items expected to be produced.
D) be concise and create a vision for the end result of the project.

Question 53

The RFP should provide instructions for the format and content of the contractor proposals.

Question 54

A contract might be for time and materials, in which case the customer will pay the contractor a fixed amount regardless of how much the work actually costs the contractor.

Question 55

The final decision of which projects to select is the responsibility of

A) the project evaluation team's key stakeholders.
B) the project evaluation team.
C) community members.
D) the organization's owner, president, or department head.

Question 56

The project title should

A) summarize the need and justification for the project.
B) state what is expected to be accomplished.
C) state the major end products or items expected to be produced.
D) be concise and create a vision for the end result of the project.

Question 57

An RFP must indicate the funds the customer has available to spend on the project.

Question 58

The RFP should indicate the due date by which the customer expects potential contractors to submit proposals.

Question 59

The project purpose should

A) summarize the need and justification for the project.
B) state what is expected to be accomplished.
C) state the major end products or items expected to be produced.
D) be concise and create a vision for the end result of the project.

Question 60

A contract might be for a fixed price; the customer will pay the contractor whatever the actual costs are for the materials and the time.

Question 61

A bidders meeting may be held to

A) clarify the RFP and answer any questions from potential bidders.
B) provide additional information only to those that attend the meeting.
C) provide an unfair advantage to those at the meeting.
D) solicit feedback on the clarity of the RFP to change the project requirements.

Question 62

A ____ deals with the scope of the project, outlining the tasks or work elements the customer wants the contractor or project team to perform.

A) statement of objectives
B) statement of goals
C) statement of work
D) statement of constraints

Question 63

The approval signature and date in the project charter indicate

A) that the sponsor has officially or formally authorized the project.
B) the name of the person that will be the project manager of the project.
C) the person responsible for writing the project charter.
D) the contact person for the contractor's organization.

Question 64

The evaluation team should be made up of

A) one person from the company.
B) several of the stakeholders of the project from the community.
C) several individuals from different departments in the organization with various viewpoints and different backgrounds and experiences.
D) representatives from potential contractors.

Question 65

In a ____ contract, the customer will pay the contractor a set amount regardless of how much the work actually costs the contractor.

A) materials-based
B) time-based
C) fixed price
D) time and materials

Question 66

______ based on a percentage of the total price, are those made as certain milestones are accomplished.

A) Pattern payments
B) Direct fees
C) Progress statements
D) Progress payments

Question 67

Increasing the public image of the company through a project is an example of

A) an intangible benefit.
B) a return on investment.
C) a tangible benefit.
D) a project task.

Question 68

The project charter helps the team to

A) determine the purpose of the project.
B) develop a detailed baseline plan for performing the project.
C) decide which contractor to select to work on a project.
D) set the evaluation criteria to select the project.

Question 69

The evaluation team should

A) have a single person make the decision about which projects to move forward.
B) make their decision on the quantitative data only.
C) read each project description and select the one they feel is best.
D) have selection criteria to consistently evaluate the potential projects.

Question 70

Before a ____ is prepared, the customer must clearly define the problem or need.

A) a set of evaluation criteria
B) request for procedures
C) list of assumptions
D) request for proposal

Question 71

The building constructed will have at least R-38 insulation rating for the ceiling and R-28 for the walls.This is an example of the ____ in a project charter.

A) acceptance criteria
B) project objective
C) project description
D) success criteria and expected benefits

Question 72

The RFP must include the customer requirements, which define ____ and attributes.

A) specifications
B) challenges
C) scope of work
D) competitor's products

Question 73

____ is the initial phase of the project life cycle

A) Needs resolution
B) Needs identification
C) Problem generation
D) Brainstorming

Question 74

The new employees are expected to receive $13 million of Fast Start training that will be provided by a state workforce development grant.This is an example of the ____ in a project charter.

A) acceptance criteria
B) key assumptions
C) project description
D) success criteria and expected benefits

Question 75

The purpose of preparing a request for proposal is to state, comprehensively and in detail, what is required, from the customer's point of view, to address the ____.

A) cost issues
B) identified need
C) technical ideas
D) work breakdown goals

Question 76

___ refers to tangible items that the contractor is to supply.

A) Deliverables
B) Customer-supplied items
C) Statement of work
D) Baseline plan

Question 77

The initiating phase of the project life cycle starts with

A) evaluating potential projects and deciding which should go forward.
B) recognizing a need, problem or opportunity for which a project is identified.
C) developing a set of criteria to evaluate projects.
D) listing assumptions that will be used.

Question 78

If a company has limited funds and people to pursue several identified needs, then the company

A) should select only those projects that are lowest in cost.
B) should select only those projects that could be done by an external contractor.
C) must go through a decision-making process and select the projects with the greatest benefit.
D) should reduce the project scope of every project.

Question 79

Evaluating various needs or opportunities, and then deciding which should be moved forward as a project is called:

A) project decision-making
B) project selection
C) project projections
D) project sorting and classification

Question 80

___ will be used by the customer to evaluate proposals from competing contractors in order to select the one to perform the project.

A) Evaluation criteria
B) Format instructions
C) Due date timelines
D) Progress payments